Holmfirth Civic Hall Community Trust (HCHCT) Report to Charity Commission for the financial year 2020/21
Holmfirth Civic Hall Community Trust (charity number: 1172232), Holmfirth Civic Hall, Huddersfield Road, Holmfirth, HD9 3AS was established in March 2017 to manage the operation of Holmfirth Civic Hall for the benefit of the community when the building was asset transferred from Kirklees Council to Holme Valley Parish Council. HCHCT holds a 25-year lease from the Parish Council.
HCHCT was established under the foundation model as a Charitable Incorporated Organisation (CIO). It has a maximum of twelve trustees with up to two of those trustees nominated by Holme Valley Parish Council. Trustees are recruited on a rolling programme, dependant on need and skills gaps.
The trustees during this reporting period were:
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Judith Patrick, Chair – local resident with experience in community facilities, grants, volunteering and listed buildings
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Anne Little – local resident, businesswoman and user of the Civic Hall
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Andrew Bray – local resident and businessman
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Alex Bray – local resident with experience in customer service, marketing and running charitable organisations and events
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Mark Antrobus – local resident and businessman
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Kathleen Bellamy – nominated parish council trustee. local resident and businesswoman with experience in hospitality
The trustees meet on a monthly basis to make decisions about the running of the hall, events and repairs/improvements. During the period of this report, the Trust reviewed a number of policies and procedures, undertook a rebranding exercise with the building now known as The Civic, Holmfirth; developed a marketing plan and created a new five year business plan.
The staffing structure has remained the same with the Centre Manager and Business Development Manager providing a combined monthly report to trustees and line managed by the Chair of Trustees. A part time caretaker is managed by the Centre Manager.
The objects of the CIO, as set out in its constitution are as follows:-
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To further or benefit the residents of Holmfirth and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected characteristics defined by current legislation by associating together residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
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In furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the establishment of Holmfirth civic hall as a community asset and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
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To promote the performing and visual arts for the public benefit.
The main objectives during the reporting period continued to be to grow the business of The Civic for the benefit of the local community, generating a surplus towards its improvement and financial sustainability.
It has been a challenging period given the Covid 19 pandemic with The Civic’s doors often closed and activities significantly reduced. We have been fortunate enough to secure a number of grants as well as Government support for business continuity and accessing the Coronavirus Job Retention Scheme to allow us to maintain our staff team.
The Trust began a capital improvements scheme with grant support to modernise the public toilets, create a fire escape from the upper mezzanine exhibition room, create an external store and create a permanent staff office. Essential repairs were undertaken on an area of flat roof which was allowing water ingress
Plans are in place for significant improvements to the entrance lobby and staircase plus improving the club room and creating a small meeting room in the current store area.
As previously stated, it has been a disrupted year of opening and activity due to the pandemic. We have welcomed 26 different groups (89 in 2019/20) and estimate 2,466 people (48,450 in 2019/20) have attended events and activities in The Civic during this period, in addition the trust has run just five of its own fundraising events (18 in 2019/20).
The range of events/activities continues to varied and just some of the activities are listed below:-
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Amateur dramatic performances
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Antiques Fairs
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Brass band concerts
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Record Fairs
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Children’s theatre productions
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Choir concerts
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Civic society and other local interest group meetings
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Dance groups and shows
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Keep fit groups, including Zumba, Pilates and Yoga
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Music and other arts festivals
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Weight management classes
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Sports activities for all ages
The Civic has always been used as a polling station for local elections and consultations.
The Civic has been the home of Holmfirth ArtWeek for over 30 years and in normal years, is given over to a group of volunteers for the running of one of the country’s largest Art Festivals to raise monies for Macmillan Cancer Support and other local support charities. Given the Covid disruption this event could not take place but it plans to return in 2022.
We are starting to build a surplus which will be held in reserve for emergency repairs.
Further information regarding increases in groups using The Civic, footfall and financial performance over the period in question along with previous years are provided on the following pages.
Judith Patrick Chair of the Board of Trustees December 2021
Key Performance Indicators
The number of groups using The Civic grew significantly in the second year, grew again in the third year before falling off significantly during the coronavirus pandemic in 2020.
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GROUPS
89
73
37
26
2017/2018 2018/2019 2019/2020 2020/2021
Groups 37 73 89 26
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FOOTFALL
48,545
42,588
30,448
2,466
2017/2018 2018/2019 2019/2020 2020/2021
Footfall 30,448 42,588 48,545 2,466
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The average number of people using or visiting the building also grew significantly, adding almost 20,000 people from the first to the third year before falling dramatically in 2020.
The Trust runs fundraising events each year to support the ongoing running costs of the building, seeing large increases in the number of such events in the second and third year, before an obvious fall in 2020.
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HCHCT FUNDRAISING EVENTS
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18
17
5
2
2017/2018 2018/2019 2019/2020 2020/2021
HCHCT 2 17 18 5
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The Trust operates within Charity Commission regulations and records receipts and payments accordingly, a summary of the first three years of trading are provided below, with the fourth and most recent financial year broken down by restricted and unrestricted funds.
| Receipts and Payments | 2020/2021 | 2019/2020 | 2018/2019 | 2017/2018 | ||
|---|---|---|---|---|---|---|
| Unrestricted Funds |
Restricted Funds |
Total Funds |
||||
| Receipts | ||||||
| Donations | 2,025 | 0 | 2,025 | 4,318 | 3,037 | 129 |
| Grants | 78,195 | 27,998 | 106,193 | 49,630 | 35,998 | 59,028 |
| Room hire | 17,139 | 0 | 17,139 | 78,484 | 67,350 | 51,307 |
| Fundraising | 1,888 | 0 | 1,888 | 34,781 | 23,183 | 2,649 |
| Business rates refund | 1,715 | 0 | 1,715 | 0 | 0 | 0 |
| Total Receipts | 100,962 | 27,998 | 128,960 | 167,213 | 129,568 | 113,113 |
| Payments | ||||||
| Fundraising direct costs | 1,706 | 0 | 1,706 | 23,534 | 12,071 | 1,183 |
| Venue promotion | 1,576 | 9,700 | 11,276 | 1,915 | 2,444 | 950 |
| Wages and salaries | 36,601 | 15,998 | 52,599 | 58,180 | 45,018 | 1,451 |
| Training | 390 | 0 | 390 | 22 | 168 | 530 |
| Repairs and maintenance | 11,880 | 0 | 11,880 | 11,506 | 43,431 | 11,624 |
| Cleaning | 2,647 | 0 | 2,647 | 2,555 | 5,247 | 6,770 |
| Property taxes | 0 | 0 | 0 | 101 | 1,652 | 1,670 |
| Utilities | 7,162 | 0 | 7,162 | 13,218 | 19,987 | 18,335 |
| Computer consumables | 504 | 0 | 504 | 1,425 | 392 | 107 |
| Office administration | 345 | 0 | 345 | 154 | 1,736 | 14,426 |
| Telephone | 469 | 0 | 469 | 587 | 911 | 897 |
| Printing, postage and stationery | 258 | 0 | 258 | 711 | 1,897 | 17 |
| Insurance | 0 | 0 | 0 | 5,541 | 4,920 | 4,925 |
| Professional services | 3,077 | 0 | 3,077 | 1,556 | 3,634 | 2,341 |
| Travel | 0 | 0 | 0 | 141 | 130 | 0 |
| Bank charges | 140 | 0 | 140 | 23 | 129 | 0 |
| Compliance | 255 | 0 | 255 | 35 | 35 | 0 |
| Interest paid | 0 | 0 | 0 | 0 | 3 | 0 |
| Sub-total | 67,010 | 25,698 | 92,708 | 121,204 | 143,805 | 65,226 |
| Asset/investment purchases | ||||||
| Laptop | 0 | 0 | 0 | 0 | 709 | 676 |
| Building alterations | 0 | 2,580 | 2,580 | 2,412 | 0 | 0 |
| Equipment | 2,521 | 0 | 2,521 | 0 | 0 | 0 |
| Sub-total | 2,521 | 2,580 | 5,101 | 2,412 | 709 | 676 |
| Total Payments | 69,531 | 28,278 | 97,809 | 123,616 | 144,514 | 65,902 |
| Net of receipts/(payments) | £31,431 | £-280 | £31,151 | £43,597 | £-14,946 | £47,211 |
| Transfers between funds | 0 | 0 | 0 | 0 | 0 | 0 |
| Cash funds last year end | £38,274 | £37,588 | £75,862 | £32,265 | £47,211 | 0 |
| Cash funds this year end | £69,705 | £37,308 | £107,013 | £75,862 | £32,265 | £47,211 |
CHARITY COMMISSION," FOR ENGLAND AND WAIE5 +knknffith Cr¥ic Hall Cthmiunty Tn1 Receipts and payments accounts CC16a For the perlod To 01104r2tr20 3110W2021 Section A Receipts and payments Unrestrlcted Jnds Restricted fvnds Endowment nds Total fund$ Last swr thenornt £ lJx rwrst£ tothv nevestt lothe toth r¥e8tt A1 Rec D)rpaUoro Grants 1026 195 17.139 2,026 1C6.193 17.739 1,888 4¥18 49,630 78AB4 34781 ness refind Sub lotal(Gross income for AR) 100,962 128960 I,213 A2 A$5etand Invostsnent sai•s. 15ee tablèl. Sub total 100J62 27.998 167313 A3 Payments 1,706 1.676 36,1 Vènu8 promotion Wjges & Sa1&¥ Training Repairs & Mintenar QnIng PrortYxes ililths Compu1 towrnab Tr•administration Talfyphono Prirl. Post&statiomry IrtsLf&t Wes6)rAI sèrvths Tra1 P4nkchar9 1,7 11,276 52,699 23W4 1.915 1199 f1WO 1647 Y1,680 2.547 11,5C* 2,565 7,1V4 7,162 18,218 tA26 641 4077 3,077 Interestpèlé 25 Sub total 67,010 26.69B 92.708 121304 A4 Asset an¢J In¥e5tment pur¢hase4 Isee tsblel Equlpmewtt j11r4 1521 Sub tot41 2N12 2A12 2,521 6,101 69.631 28.278 123,116 N•tof recwpts/(payments) A5 Transfers betrn fvnd$ A8 Cash fund$ laStyren Cash fund$ this year end 31A31 31.1S1 38.274 69.70 37,588 ¥7J08 70.882 107013 32,266 CCXX R1 accountslSSI OW07nT21
Section B Statement of assets and liabilities at the end of the period Unrestrl¢t•d Restrlcte Jnds funds Endowment l)Jnds Categorles Detalls torarest£ B1 Cash lund$ Total Cash funds .706 37.208 l•gteo rfsll Unrestrfct•d Jnd5 Restrlcted nds tneAr4siE Endowrnent Jnds nEarest£ Oet&lls Fundty) %thl¢h Detalls Co•tloption•ll B3 Investment assets Fundk+thkh Details Offlcè EqLlpmN COJtlfti•nall 67$ B4 ABsets retain8d for the charity's own use 155 0ffi¢g Eqiipmgnl Officè EqLlpmwt 33 Olfico Eqiipm4 37 Eqiipmenl P&Wc & EWipYnI 1,701 Jlklty AMvrJbor R•¥twtd Fund to wthkh IlaMI AruntdUe onal en due Detalls rerfrto B5 Liabllltlas wlthln 12 Y•ryg¥ & pas• Wnhln 12 riirths unr01£&d 5,693 Ithkn 12 thI Slgned by ono or tN8t868 on behailof all the bu8tee6 &gnabJre Print N Date of oval Ifu P ifH ftsf£i c A 6> Iq.ai.a2 CCXX R2 accounts18SI
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