
## **Holmfirth Civic Hall Community Trust (HCHCT) Report to Charity Commission for the financial year 2020/21** 

Holmfirth Civic Hall Community Trust (charity number: 1172232), Holmfirth Civic Hall, Huddersfield Road, Holmfirth, HD9 3AS was established in March 2017 to manage the operation of Holmfirth Civic Hall for the benefit of the community when the building was asset transferred from Kirklees Council to Holme Valley Parish Council.  HCHCT holds a 25-year lease from the Parish Council. 

HCHCT was established under the foundation model as a Charitable Incorporated Organisation (CIO).  It has a maximum of twelve trustees with up to two of those trustees nominated by Holme Valley Parish Council.  Trustees are recruited on a rolling programme, dependant on need and skills gaps. 

The trustees during this reporting period were: 

- Judith Patrick, Chair – local resident with experience in community facilities, grants, volunteering and listed buildings 

- Anne Little – local resident, businesswoman and user of the Civic Hall 

- Andrew Bray – local resident and businessman 

- Alex Bray – local resident with experience in customer service, marketing and running charitable organisations and events 

- Mark Antrobus – local resident and businessman 

- Kathleen Bellamy – nominated parish council trustee. local resident and businesswoman with experience in hospitality 

The trustees meet on a monthly basis to make decisions about the running of the hall, events and repairs/improvements.  During the period of this report, the Trust reviewed a number of policies and procedures, undertook a rebranding exercise with the building now known as The Civic, Holmfirth; developed a marketing plan and created a new five year business plan. 

The staffing structure has remained the same with the Centre Manager and Business Development Manager providing a combined monthly report to trustees and line managed by the Chair of Trustees.  A part time caretaker is managed by the Centre Manager. 




The objects of the CIO, as set out in its constitution are as follows:- 

1. To further or benefit the residents of Holmfirth and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected characteristics defined by current legislation by associating together residents and local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. 

2. In furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the establishment of Holmfirth civic hall as a community asset and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. 

3. To promote the performing and visual arts for the public benefit. 

The main objectives during the reporting period continued to be to grow the business of The Civic for the benefit of the local community, generating a surplus towards its improvement and financial sustainability. 

It has been a challenging period given the Covid 19 pandemic with The Civic’s doors often closed and activities significantly reduced.  We have been fortunate enough to secure a number of grants as well as Government support for business continuity and accessing the Coronavirus Job Retention Scheme to allow us to maintain our staff team. 

The Trust began a capital improvements scheme with grant support to modernise the public toilets, create a fire escape from the upper mezzanine exhibition room, create an external store and create a permanent staff office. Essential repairs were undertaken on an area of flat roof which was allowing water ingress 

Plans are in place for significant improvements to the entrance lobby and staircase plus improving the club room and creating a small meeting room in the current store area. 

As previously stated, it has been a disrupted year of opening and activity due to the pandemic.  We have welcomed 26 different groups (89 in 2019/20) and estimate 2,466 people (48,450 in 2019/20) have attended events and activities in The Civic during this period, in addition the trust has run just five of its own fundraising events (18 in 2019/20). 

The range of events/activities continues to varied and just some of the activities are listed below:- 

- Amateur dramatic performances 

- Antiques Fairs 

- Brass band concerts 

- Record Fairs 



- Children’s theatre productions 

- Choir concerts 

- Civic society and other local interest group meetings 

- Dance groups and shows 

- Keep fit groups, including Zumba, Pilates and Yoga 

- Music and other arts festivals 

- Weight management classes 

- Sports activities for all ages 

The Civic has always been used as a polling station for local elections and consultations. 

The Civic has been the home of Holmfirth ArtWeek for over 30 years and in normal years, is given over to a group of volunteers for the running of one of the country’s largest Art Festivals to raise monies for Macmillan Cancer Support and other local support charities. Given the Covid disruption this event could not take place but it plans to return in 2022. 

We are starting to build a surplus which will be held in reserve for emergency repairs. 

Further information regarding increases in groups using The Civic, footfall and financial performance over the period in question along with previous years are provided on the following pages. 

**Judith Patrick Chair of the Board of Trustees December 2021** 



## **Key Performance Indicators** 

The number of groups using The Civic grew significantly in the second year, grew again in the third year before falling off significantly during the coronavirus pandemic in 2020. 


**----- Start of picture text -----**<br>
GROUPS<br>89<br>73<br>37<br>26<br>2017/2018 2018/2019 2019/2020 2020/2021<br>Groups 37 73 89 26<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
FOOTFALL<br>48,545<br>42,588<br>30,448<br>2,466<br>2017/2018 2018/2019 2019/2020 2020/2021<br>Footfall 30,448 42,588 48,545 2,466<br>**----- End of picture text -----**<br>


The average number of people using or visiting the building also grew significantly, adding almost 20,000 people from the first to the third year before falling dramatically in 2020. 

The Trust runs fundraising events each year to support the ongoing running costs of the building, seeing large increases in the number of such events in the second and third year, before an obvious fall in 2020. 


**----- Start of picture text -----**<br>
HCHCT FUNDRAISING EVENTS<br>**----- End of picture text -----**<br>



**----- Start of picture text -----**<br>
18<br>17<br>5<br>2<br>2017/2018 2018/2019 2019/2020 2020/2021<br>HCHCT 2 17 18 5<br>**----- End of picture text -----**<br>




The Trust operates within Charity Commission regulations and records receipts and payments accordingly, a summary of the first three years of trading are provided below, with the fourth and most recent financial year broken down by restricted and unrestricted funds. 

|**Receipts and Payments**||**2020/2021**||**2019/2020**|**2018/2019**|**2017/2018**|
|---|---|---|---|---|---|---|
||**Unrestricted**<br>**Funds**|**Restricted**<br>**Funds**|**Total**<br>**Funds**||||
|**Receipts**|||||||
|Donations|2,025|0|2,025|4,318|3,037|129|
|Grants|78,195|27,998|106,193|49,630|35,998|59,028|
|Room hire|17,139|0|17,139|78,484|67,350|51,307|
|Fundraising|1,888|0|1,888|34,781|23,183|2,649|
|Business rates refund|1,715|0|1,715|0|0|0|
|**Total Receipts**|**100,962**|**27,998**|**128,960**|**167,213**|**129,568**|**113,113**|
||||||||
|**Payments**|||||||
|Fundraising direct costs|1,706|0|1,706|23,534|12,071|1,183|
|Venue promotion|1,576|9,700|11,276|1,915|2,444|950|
|Wages and salaries|36,601|15,998|52,599|58,180|45,018|1,451|
|Training|390|0|390|22|168|530|
|Repairs and maintenance|11,880|0|11,880|11,506|43,431|11,624|
|Cleaning|2,647|0|2,647|2,555|5,247|6,770|
|Property taxes|0|0|0|101|1,652|1,670|
|Utilities|7,162|0|7,162|13,218|19,987|18,335|
|Computer consumables|504|0|504|1,425|392|107|
|Office administration|345|0|345|154|1,736|14,426|
|Telephone|469|0|469|587|911|897|
|Printing, postage and stationery|258|0|258|711|1,897|17|
|Insurance|0|0|0|5,541|4,920|4,925|
|Professional services|3,077|0|3,077|1,556|3,634|2,341|
|Travel|0|0|0|141|130|0|
|Bank charges|140|0|140|23|129|0|
|Compliance|255|0|255|35|35|0|
|Interest paid|0|0|0|0|3|0|
|**Sub-total**|**67,010**|**25,698**|**92,708**|**121,204**|**143,805**|**65,226**|
||||||||
|**Asset/investment purchases**|||||||
|Laptop|0|0|0|0|709|676|
|Building alterations|0|2,580|2,580|2,412|0|0|
|Equipment|2,521|0|2,521|0|0|0|
|**Sub-total**|**2,521**|**2,580**|**5,101**|**2,412**|**709**|**676**|
||||||||
|**Total Payments**|**69,531**|**28,278**|**97,809**|**123,616**|**144,514**|**65,902**|
||||||||
|**Net of receipts/(payments)**|**£31,431**|**£-280**|**£31,151**|**£43,597**|**£-14,946**|**£47,211**|
|**Transfers between funds**|**0**|**0**|**0**|**0**|**0**|**0**|
|**Cash funds last year end**|**£38,274**|**£37,588**|**£75,862**|**£32,265**|**£47,211**|**0**|
|**Cash funds this year end**|**£69,705**|**£37,308**|**£107,013**|**£75,862**|**£32,265**|**£47,211**|





CHARITY COMMISSION,"
FOR ENGLAND AND WAIE5
+knknffith Cr¥ic Hall Cthmiunty Tn￿1
Receipts and payments accounts
CC16a
For the perlod
To
01104r2tr20
3110W2021
Section A Receipts and payments
Unrestrlcted
Jnds
Restricted
fvnds
Endowment
nds
Total fund$
Last swr
thenornt £ **lJx rwr*st£
tothv nevestt lothe
toth* r*¥e8tt
A1 Rec
D)rpaUoro
Grants
1026
195
17.139
2,026
1C6.193
17.739
1,888
4¥18
49,630
78AB4
34781
ness refind
Sub lotal(Gross income for
AR)
100,962
128960
I￿,213
A2 A$5etand Invostsnent sai•s.
15ee tablèl.
Sub total
100J62
27.998
167313
A3 Payments
1,706
1.676
36,￿1
Vènu8 promotion
Wjges & Sa￿*1&¥
Training
Repairs & Mintenar￿
Q￿nIng
Pro￿rtY￿xes
ililths
Compu￿1 towrnab
Tr•administration
Talfyphono
Prirl. Post&statiomry
IrtsLf&t
Wes6￿)rAI sèrvths
Tra￿1
P4nkchar￿9
1,7
11,276
52,699
23W4
1.915
1199
f1WO
1647
Y1,680
2.547
11,5C*
2,565
7,1V4
7,162
18,218
tA26
641
4077
3,077
Interestpèlé
25
Sub total
67,010
26.69B
92.708
121304
A4 Asset an¢J In¥e5tment
pur¢hase4 Isee tsblel
Equlpmewtt
j1￿1r4
1521
Sub tot41
2N12
2A12
2,521
6,101
69.631
28.278
123,116
N•tof recwpts/(payments)
A5 Transfers betr￿n fvnd$
A8 Cash fund$ laSty￿ren￿
Cash fund$ this year end
31A31
31.1S1
38.274
69.70
37,588
¥7J08
70.882
107013
32,266
CCXX R1 accountslSSI
OW07nT21

Section B Statement of assets and liabilities at the end of the period
Unrestrl¢t•d
Restrlcte
Jnds
funds
Endowment
l)Jnds
Categorles
Detalls
tor*arest£
B1 Cash lund$
Total Cash funds
.706
37.208
l•gteo
rfsll
Unrestrfct•d
Jnd5
Restrlcted
nds
t*neAr4siE
Endowrnent
Jnds
nEarest£
Oet&lls
Fundty) %*thl¢h
Detalls
Co•tloption•ll
B3 Investment assets
Fundk+*thkh
Details
Offlcè EqLlpmN
COJtlf*ti•nall
67$
B4 ABsets retain8d for the
charity's own use
155
0ffi¢g Eqiipmgnl
Officè EqLlpmwt
33
Olfico Eqiipm4
37
Eqiipmenl
P&Wc & EWipYn￿I
1,701
Jlklty AMvrJbor
R•¥twt*d
Fund to wthkh
IlaMI
Ar￿untdUe
onal
en due
Detalls
rerfrto
B5 Liabllltlas
wlthln 12
Y•ryg¥ & pas•
Wnhln 12 ri*irths
unr0￿1£&d
5,693
Ithkn 12 ￿￿thI
Slgned by ono or ￿ tN8t868 on
behailof all the bu8tee6
&gnabJre
Print N*
Date of
oval
Ifu P ifH ftsf£i c
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CCXX R2 accounts18SI


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