2024-03-31-accounts - Coetmor Mill Trust

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Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name: Coetmor Mill Trust

Charity registration number: 1172211

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and help young people through 1. Supporting the provision of recreational and leisure time outdoor activities provided in the interest of social welfare, designed to improve their conditions of life; 2. Providing support for activities which develop their skills, capabilities and capacities to enable them to participate in society as mature and responsible individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In order to provide the opportunity for young people to have access to outdoor activities as a developmental experience the Trust has provided cheap bunkhouse accommodation in North Wales in the form of Coetmor Mill. The Mill situated in Central Snowdonia can accommodate up to 30 people. It has been marketed to Scout Groups, Youth Groups and University Mountaineering Clubs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the period 01/04/2023 to 31/03/2024, the trustees kept in mind the Charity Commission’s guidance on Public Benefit at our trustee meetings.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	A small number of individuals have continued to devote considerable time and effort to ensuring the successful running of the Mill. We continue to provide much needed accommodation for youth groups to enable them to enjoy the mountains of Snowdonia. Over the past year we have undertaken the necessary repairs and maintenance and made some improvements to the décor within the Mill. Ongoing plans are in place to continue to update the Mill for the benefit of all of our users. These plans include the complete revamp of the toilets and shower facilities. Bookings for 2025 are strong and continue to enable us to invest in the mill.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	We are pleased to note that the ongoing maintenance and running costs of the Mill are fully funded by the booking fees. On this basis the Trustees are satisfied that the Mill is financially stable. The current year and future planned improvements to the facilities have been and will continue to be funded out of the generous donations made to the Trust in prior periods.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees consider that positive reserves of £10,000 approximating the the annual running costs of the Mill should be maintained.
Amount of reserves held	Para 1.22	£109,468
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	CIO Foundation
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by majority vote of existing Trustees.

Reference and Administrative details

Charity name	Coetmor Mill Trust
Other name the charity uses	N/A
Registered charity number	1172211
Charity’s principal address	5 Monkswood Drive Bishop’s Stortford Hertfordshire CM23 4LH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Bruce McFarlane	Joint Chair
	John Henson	Joint Chair
	Patricia Hall	Booking Secretary
	Kim Henson	Secretary
	Andrew Rice
	David Cox
	Christine Snelling- Nash	Treasurer

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
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Full name(s) Bruce McFarlane John Henson

Position Joint Chair Joint Chair (eg Secretary, Chair, etc) Date 27/01/2025

	Charity Name	Charity Name	Charity Name	No (if any)	No (if any)	CC16a
	COETMOR MILL TRUST			1172211
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		01.04.23			31.03.24

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Booking fees	16,532	-	-		16,532	21,912
Donations	141	-	-		141	114
Depositaccount interest	902	-	-		902	202
	-	-	-		-	-
	-	-	-		-	-
	-	-	-		-	-
	-	-	-		-	-
*Sub total*_(Gross income for AR) _	17,575	-	-		17,575	22,228

A2 Asset and investment sales, (see table).
	-	-	-		-
	-	-	-		-	-
*Sub total*	- 0	- 0	- 0		-	- 0

**Total receipts **	17,575	- 0	- 0		17,575	22,228

A3 Payments
Legal fees	40	-	-		40	-
Broadband	629	-	-		629	504
Caretaker and cleaning	900	-	-		900	900
Premises and trustees insurance	717	-	-		717	676
Electric	242	-	-		242	1,436
Gas and annual check	3,206	-	-		3,206	1,512
Rates	-	-	-		-	262
Water	275	-	-		275	-
Website Costs	204	-	-		204	303
Fire alarm system	195	-	-		195	278
Waste collection	277	-	-		277	-
Cess Pit	402	-	-		402	-
Repairs and maintenance, building security	924	-	-		924	810
Rent	4,000	-	-		4,000	4,000
Refurbishment and enhancements: Curtains Radiator	887	-	-		887	11,945

**Sub total **	12,898	-	-		12,898	22,626

A4 Asset and investment purchases, (see table)
	-	-	-		-
	-	-	-		-
**Sub total **	-	-	-		-	-

**Totalpayments **	12,898	-	- 0		12,898	22,626

**Net of receipts/(payments) **	4,677	-	-		4,677	- 398
A5 Transfers between funds	-	-	-		-	-
A6 Cash funds last year end	104,791	-	-		104,791	105,189
**Cash funds this year end **	109,468	-	-		109,468	104,791

CCXX R accounts (SS)1

27/01/2025



Section B Statement of assets and liabilities at the end of the period
Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Bank current account	5,880		-
	Bank deposit account	103,588		-
		-	-	-
	*Total cash funds*	109,468	-	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		John Henson		27.01.2025
		Christine Snelling-Nash		27.01.2025

CCXX R accounts (SS)2

27/01/2025