## **Trustees’ Annual Report for the period** ## **From 01/04/2023 Period start date To 31/03/2024 Period end date** **Charity name: Coetmor Mill Trust** ## **Charity registration number: 1172211** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance in life and help young people
through
1.
Supporting the provision of
recreational and leisure time outdoor
activities provided in the interest of
social welfare, designed to improve
their conditions of life;
2.
Providing support for activities which
develop their skills, capabilities and
capacities to enable them to
participate in society as mature and
responsible individuals.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In order to provide the opportunity for young
people to have access to outdoor activities
as a developmental experience the Trust
has provided cheap bunkhouse
accommodation in North Wales in the form
of Coetmor Mill.
The Mill situated in Central Snowdonia can
accommodate up to 30 people. It has been
marketed to Scout Groups, Youth Groups
and University Mountaineering Clubs.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In planning our activities for the period
01/04/2023 to 31/03/2024, the trustees kept
in mind the Charity Commission’s guidance
on Public Benefit at our trustee meetings.| **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|A small number of individuals have
continued to devote considerable time and
effort to ensuring the successful running of
the Mill.
We continue to provide much needed
accommodation for youth groups to enable
them to enjoy the mountains of Snowdonia.
Over the past year we have undertaken the
necessary repairs and maintenance and
made some improvements to the décor
within the Mill.
Ongoing plans are in place to continue to
update the Mill for the benefit of all of our
users. These plans include the complete
revamp of the toilets and shower facilities.
Bookings for 2025 are strong and continue
to enable us to invest in the mill.| |---|---|---| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|We are pleased to note that the ongoing
maintenance and running costs of the Mill
are fully funded by the booking fees. On
this basis the Trustees are satisfied that the
Mill is financially stable.
The current year and future planned
improvements to the facilities have been
and will continue to be funded out of the
generous donations made to the Trust in
prior periods.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trustees consider that positive
reserves of £10,000 approximating the the
annual running costs of the Mill should be
maintained.| |Amount of reserves held|Para 1.22|£109,468| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|CIO Foundation| |How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by majority vote of existing
Trustees.| ## **Reference and Administrative details** |Charity name|Coetmor Mill Trust| |---|---| |Other name the charity uses|N/A| |Registered charity number|1172211| |Charity’s principal address|5 Monkswood Drive
Bishop’s Stortford
Hertfordshire
CM23 4LH| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Bruce McFarlane|Joint Chair||| ||John Henson|Joint Chair||| ||Patricia Hall|Booking Secretary||| ||Kim Henson|Secretary||| ||Andrew Rice|||| ||David Cox|||| ||Christine Snelling-
Nash|Treasurer||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|None| |---|---| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
**----- End of picture text -----**
**Full name(s)** Bruce McFarlane John Henson **Position** Joint Chair Joint Chair **(eg Secretary, Chair, etc) Date** 27/01/2025 ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No (if any)**|**No (if any)**||**CC16a**|| |---|---|---|---|---|---|---|---|---|---|---| ||**COETMOR MILL TRUST**|||||**1172211**||||| ||**Receipts andpayments accounts**|||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date|||| ||||01.04.23||||31.03.24|||| |||||||||||| |**Section A Receipts and payments**||||||||||| ||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||| |Booking fees|**16,532**||**-**||**-**||**16,532**||**21,912**|| |Donations|**141**||**-**||**-**||**141**||**114**|| |Depositaccount interest|**902**||**-**||**-**||**902**||**202**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for AR) _|
**17,575**||**-**||**-**||**17,575**||**22,228**|| |||||||||||| |**A2 Asset and investment sales, (see**
**table).**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**|| |||||||||||| |**_Total receipts_ **|
**17,575**||**- 0**||**- 0**||**17,575**||**22,228**|| |||||||||||| |**A3 Payments**||||||||||| |Legal fees|**40**||**-**||**-**||**40**||**-**|| |Broadband|**629**||**-**||**-**||**629**||**504**|| |Caretaker and cleaning|**900**||**-**||**-**||**900**||**900**|| |Premises and trustees insurance|**717**||**-**||**-**||**717**||**676**|| |Electric|**242**||**-**||**-**||**242**||**1,436**|| |Gas and annual check|**3,206**||**-**||**-**||**3,206**||**1,512**|| |Rates|**-**||**-**||**-**||**-**||**262**|| |Water|**275**||**-**||**-**||**275**||**-**|| |Website Costs|**204**||**-**||**-**||**204**||**303**|| |Fire alarm system|**195**||**-**||**-**||**195**||**278**|| |Waste collection|**277**||**-**||**-**||**277**||**-**|| |Cess Pit|**402**||**-**||**-**||**402**||**-**|| |Repairs and maintenance, building security|**924**||**-**||**-**||**924**||**810**|| |Rent|**4,000**||**-**||**-**||**4,000**||**4,000**|| |Refurbishment and enhancements: Curtains
Radiator|**887**||**-**||**-**||**887**||**11,945**|| |||||||||||| |**_Sub total_ **|
**12,898**||**-**||**-**||**12,898**||**22,626**|| |||||||||||| |**A4 Asset and investment purchases,**
**(see table)**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**|||| |**_Sub total_ **|
**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Totalpayments_ **|
**12,898**||**-**||**- 0**||**12,898**||**22,626**|| |||||||||||| |**_Net of receipts/(payments)_ **|
**4,677**||**-**||**-**||**4,677**||**-**
**398**|| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**|| |**A6 Cash funds last year end**|**104,791**||**-**||**-**||**104,791**||**105,189**|| |**_Cash funds this year end_ **|
**109,468**||**-**||**-**||**109,468**||**104,791**|| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| CCXX R accounts (SS)1 27/01/2025 1 |||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |||||||||||| |**Section B Statement of assets and liabilities at the end of the period**||||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|| ||||||**to nearest £**||**to nearest £**||**to nearest £**|| |**B1 Cash funds**|Bank current account||||**5,880**||||**-**|| ||Bank deposit account||||**103,588**||||**-**|| ||||||**-**||**-**||**-**|| ||**_Total cash funds_**||||**109,468**||**-**||**-**|| ||(agree balances with receipts and payments
account(s))||||OK||||OK|| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**|| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|| |**B2 Other monetary assets**|||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| ||||||**-**||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|| |**B3 Investment assets**|||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**|| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| ||||||||**-**||**-**|| |||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**|| |**B5 Liabilities**|||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| ||||||||**-**|||| |||||||||||| |Signed by one or two trustees on behalf of
all the trustees|Signature||||Print Name||||Date of approval|| ||||||**John Henson**||||**27.01.2025**|| ||||||**Christine Snelling-Nash**||||**27.01.2025**|| CCXX R accounts (SS)2 27/01/2025 2