Trustees’ Annual Report for the period
From 01/04/2022 Period start date To 31/03/2023 Period end date
Charity name: Coetmor Mill Trust
Charity registration number: 1172211
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance in life and help young people through 1. Supporting the provision of recreational and leisure time outdoor activities provided in the interest of social welfare, designed to improve their conditions of life; 2. Providing support for activities which develop their skills, capabilities and capacities to enable them to participate in society as mature and responsible individuals. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
In order to provide the opportunity for young people to have access to outdoor activities as a developmental experience the Trust has provided cheap bunkhouse accommodation in North Wales in the form of Coetmor Mill. The Mill situated in Central Snowdonia can accommodate up to 30 people. It has been marketed to Scout Groups, Youth Groups and University Mountaineering Clubs. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning our activities for the period 01/04/2022 to 31/03/2023, the trustees kept in mind the Charity Commission’s guidance on Public Benefit at our trustee meetings. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A small number of individuals have continued to devote considerable time and effort to ensuring the successful running of the Mill. We continue to provide much needed accommodation for youth groups to enable them to enjoy the mountains of Snowdonia. Over the past year we have continued to invest in the Mill and with double glazing replacement windows, a complete rewire of the electrics, as well as continuing to improve the décor within the Mill. Ongoing plans are in place to continue to update the Mill for the benefit of all of our users. These plans include the replacement of the dining room door, and the complete revamp of the toilets and shower facilities. Bookings for 2024 are strong and continue to enable us to invest in the mill. |
|---|---|---|
| Financial Review | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are pleased to note that the ongoing maintenance and running costs of the Mill are fully funded by the booking fees. On this basis the Trustees are satisfied that the Mill is financially stable. The current year and future planned improvements to the facilities have been and will continue to be funded out of the generous donations made to the Trust in prior periods. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trustees consider that positive reserves of £10,000 approximating the the annual running costs of the Mill should be maintained. |
| Amount of reserves held | Para 1.22 | £104,791 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | CIO Foundation |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by majority vote of existing Trustees. |
Reference and Administrative details
| Charity name | Coetmor Mill Trust |
|---|---|
| Other name the charityuses | N/A |
| Registered charitynumber | 1172211 |
| Charity’s principal address | 5 Monkswood Drive Bishop’s Stortford Hertfordshire CM23 4LH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Bruce McFarlane | Joint Chair | |||
| John Henson | Joint Chair | |||
| Patricia Hall | BookingSecretary | |||
| Kim Henson | Secretary | |||
| Andrew Rice | ||||
| David Cox | ||||
| Christine Snelling- Nash |
Treasurer |
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Bruce McFarlane John Henson Position Joint Chair Joint Chair (eg Secretary, Chair, etc) Date 08/01/2024
CHARITY COMMISSION FOR ENfjIAND AND WALES COETMOR MILL TRUST Receipts and payments accounts CC16a For the perlod from 01.04.22 31.03.23 Section A Receipts and payments Unr8Stri¢ted fund6 Jth• £ Restricted funds Endowrnent Total funds Last year iDthb no•rn•tt toth•fi•r•bl£ to thB nMrHtÉ A1 Re¢•1 I112 21,912 IB,102 74 io tnatIon8 202 Sub total(Gmss incom& forAR) A2 A$%¢t and invesbnent 8alo8,1$08 12128 11,186 Sub total Tot•1 ro¢pts 22,228 21218 18.186 A3P Lsg81 fees ba Core¥kerand deani Prem15È$ dndtrustses |wrdrKg ectnc Gas and Rat•¥ Waier bsite C alam &y8tem Waste odlBrtion Il•pairs and nwnt8nan(. tNllding setyj Rèni 459 67 1.43$ 676 262 282 239 303 JOJ 2T8 282 1.100 810 10 eoharemgnts." tknblB Sub tolal 22.626 2J,281 A4 A5trt and Invostment pur¢haB88. $88 table Sub totsl To¢8lp8ym•nts 22, 12,IIZ6 23,286 Net ofrn¢elptsl(p&ym•nts) A5 Transfer¥ l>plwoen funds A6 C4h fvnd8 last y•8r ènd Cash fvnds thls y••rend 5.100 105,189 104791 I.189 104,7¥1 110.289 IDS,18 CCXX Rl attounts ISSI 0810112024
Section B Statement of assets and liabilities at the end of the period Unr•&trfcte funds Restn¢d funds End¢)wrnent fund8 to nHfvt£ to ton4r•bt£ B1 Cash funds 12.105 92.686 Total ¢ash funds 104791 Unrutrfctsd nd¥ Rostrlcted fuhds Endowment fvnds ngaro•t£ Fund iowhlchawt C¢(04) Fnd to whkh •ugt Curr•ntvlu ¢)n Co•iiopknl B4 A558ts r•talned for thg charlty's own us• Fund lowhkh ArnoUTht* OMI Whon du lonil BS Llabllltbos Svwed by tmsw on l the Inthe8 S¥Jnature Prfnt Narne Dats of approval John H•nson OOA11.2024 Chrlgtlno $n¢lllng-Nuh Q101.2024 CCXX R2 Issi 01tt024