2021-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2020 Period start date To 31/03/2021 Period end date

Charity name: Coetmor Mill Trust

Charity registration number: 1172211

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and help young people through 1. Supporting the provision of recreational and leisure time outdoor activities provided in the interest of social welfare, designed to improve their conditions of life; 2. Providing support for activities which develop their skills, capabilities and capacities to enable them to participate in society as mature and responsible individuals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In order to provide the opportunity for young people to have access to outdoor activities as a developmental experience the Trust has provided cheap bunkhouse accommodation in North Wales in the form of Coetmor Mill. The Mill situated in Central Snowdonia can accommodate up to 30 people. It has been marketed to Scout Groups, Youth Groups and University Mountaineering Clubs.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the period 01/04/2020 to 31/03/2021, the trustees kept in mind the Charity Commission’s guidance on Public Benefit at our trustee meetings.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Over the past year we have continued to maintain the existing facilities and carry out further enhancements within the Mill. Progress has been hampered by Covid 19 and for significant periods the Mill was closed to users. Lost revenue from users has been offset from government grants received in the year and the Mill has also benefitted from a reduction in rent from the Laspin Trust for the lease on the Mill. A small group of individuals have continued to devote considerable time and effort to ensure the successful running of the Mill this year. There is still significant demand for Coetmor Mill from youth groups and bookings for the remainder of 2021 although down on pre-Covid levels were healthy. This has enabled further improvements to be made in the 2021/2022 financial period. The car park has been revamped, new mattresses have been purchased for the bunk beds and the rear door which was in a bad state of repair has been replaced. Further enhancements will be planned when bookings return to pre-Covid levels.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are pleased to note that the ongoing maintenance and running costs of the Mill are fully funded by the booking fees, assisted through the Covid period by government grants and a reduction in rent from the Laspin Trust. On this basis the Trustees are satisfied that the Mill is financially stable. The current year and future planned improvements to the facilities have been and will continue to be funded out of the generous donations made to the Trust over the current and proceeding periods.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees consider that positive reserves of £10,000 approximating the the annual running costs of the Mill should be maintained.
Amount of reserves held	Para 1.22	£110,289

Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	CIO Foundation
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by majority vote of existing Trustees.

Reference and Administrative details

Charityname	Coetmor Mill Trust
Other name the charity uses	N/A
Registered charitynumber	1172211
Charity’s principal address	24 Foxley Drive Bishop Stortford Hertfordshire CM23 2EB

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Bruce McFarlane	Joint Chair
	John Henson	Joint Chair
	Patricia Hall	BookingSecretary
	Kim Henson	Secretary
	Andrew Rice
	David Cox
	Christine Snelling- Nash	Treasurer
	Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None
	Description of the assets held in this capacity		None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Bruce McFarlane	John Henson
	Joint Chair	Joint Chair
	16/01/2022
	16/01/2022