Spelthorne Mayor’s Charity Fund
Spelthorne Mayor’s Charity Fund (registered charity number 1172203) Principal Address: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
Trustees’ Annual Report 2021-22
2021-22 was the fourthyear of operation for the Charity Fund.
During 2021-22 the Trustees worked with the then sitting Mayor of Spelthorne, Cllr Ian Harvey to agree the local charities to be supported by the Fund and allocated funds at the end of the Mayoral Year.
As the Accounts show at the end of the financial year the Charity there was a surplus of £493.80 with a cash balance on the Balance Sheet of £2,903.43. The Trust paid out in the year donations totalling £27,000 relating to the charities supported by the previous Mayor Cllr Madams.
Structure and Governance
The Trust’s deeds set out the governance arrangements. There are required to be three trustees
Objectives and activities
Objectives of the charity
In accordance with the Grant Policy of the Charity Fund, the Trustees will be responsible for identifying and selecting those groups who will benefit from grants to assess their ability to help benefit the lives of Spelthorne residents
Grant making policy - appendix
Financial Review
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Spelthorne Mayor’s Charity Fund
Principal funding sources – the sole funding source of the Trust are funds raised on an annual basis by the Mayor of Spelthorne in support of the charities agreed with the Trustees.
No material investments held – there are no investments held by the Trust
Purpose of reserves- balances will only be held at the financial year end to carry forward to the end of the Mayoral Year for distribution by the outgoing Mayor.
The charity does not act as custodian charity.
Public Benefit Statement
The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties
Objectives and activities
Administration information about the charity
The trustees delegate administrative matters to the Mayor’s Secretary (currently in an acting capacity) Sheila Kimpton, employed by Spelthorne Borough Council.
Accounting support is provided by Spelthorne Borough Council.
The Charity’s bank is Metro Bank, Staines.
The independent examiner is: Les Ford of Hunt Ford & Co. (Accountants) Ltd
Osbourne House, 143-145 Stanwell Road, Ashford,TW15 3QN
See separate report by the independent examiner on the accounts for 2020-21.
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Spelthorne Mayor’s Charity Fund
Structure, Governance and management of the charity
Plans for the future.
The Charity Fund intends to continue to work with current and future Mayors to support local charities benefitting the residents of Spelthorne. The current Mayor Is Cllr Ian Harvey and the incoming Mayor for 2022-23 is anticipated to be Cllr Susan Doran.
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HUNT FORD A( L IIUN lJlNT5 Private & Confidential Mr T Collier Spelthome Borough Council Council Offices Knowle Green Staines-upon-Thames Middlesex TW18 IXB 22 February 2023 Our Ref: GKIMPL Dear Mr Collier, Re: S elthorne Ma or's Chari Please find enclosed your Incom¢ and Fxpendilure Accounls for the year ended 31. March 2022. If you feel the need to discuss these further, please call the office to make an appointm¢nl, Kind regards. Yours sinc¢r¢ly. Hunt Ford & Co. Osborne House 143-145 Stanwell Road Ashford Middle5ex TWI.5 3QN Tol.. 01784 244404 Fax.. 01784 420515 E-mail.. mail@hunrford.net Welisite.. Mvw.hunrford.net VAT Rlstrai10Th No. 462 76742D HuntFotd & Co. trading namE Df Hunt FoYd& Co ¢A(CnIants) LlmilEd ACrAryJahyT¥81%fed in Fnxldnd & Wale& m".o4972846 Rw'sfeTEd orricp.. 143.145 knwdl Road. knbéorf MthkxxTW15 3QN
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Irustsesl membors of Sp61thorne Mayor's Chanty On accounts for the year ended ST 31 MARCH 2022 Charity no lif any) Set out on pages Respectlve The charity's trLtstees are responsible for the preparation of the accounts. responsSbllltles of The charity's trustees consider that an audit is not required for this year trustèès and examiner under section 144 of the Charities Act 2011 {the Charities Act) and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charities Act. and to stale whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by th8 Charity Commission. An examination includes a review of the accounting records kepi by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the ac¢ounls, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence Ihal would be required in an audit, and consequently no opinion is given as to whether the accounls present a 'true, and fair, view and the report is limited to those matters set out in the slalement below. Independent In connection with my examination, no matter has come to my attention examiner's 8tatement (other than that disclosed below'} which gives me reasonable cause lo believe that in, any material respect, the requirements., lo keep accounting records in accordance with sedion 130 of the Charities Act,. and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charrties Act have not been m8t', or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the ac uhls lo be reached, Please de he words e brackets if Ihey do not apply. Signed: Date: 2210212023 Name: Mr LJ FORD Relevant professional qualificatlonlsl or body lif any): FCPA IER March 2012
Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANWELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012
Giv6 here brief details of any items that the examiner wish83 to disclose. IER Pllarch 2012
SPELTHORNE MAYOR'S CHARITY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 2020121 2021122 INCOME Mayor'5 Charity Ball Mayor'5 Charity Events Mayor's Charity General Donations 270. 580. 14,102.58 2,945.00 1,712.18 22,836.62 14.952.S8 27,493.80 EXPENDITURE Mayor's Charity Ball Mayor'5 Charity Events Mayor'5 Charity General Oonatlon5 .00 .00 27,000,00 150.00 22,5LK).00 22.6SO.00 27.000.00 Excess of Income over Expendlture -7,697.42 493.80 Balance Sheet as at 31 March 2021 2020121 2020121 Excess of Income over Expendlture Balance BIF from 01 Apr. 2019 Balance Carrled Fonvard 31 March 2019 17,697.421 10,107.05 2,409.63 493.80 2,409.63 2.903.43 Ropres•nted bv :" Cash at Bank 2,409.53 2,903.43 T.COLLIER Trustee
HUNT FORD A( L IIUN lJlNT5 Private & Confidential Mr T Collier Spelthome Borough Council Council Offices Knowle Green Staines-upon-Thames Middlesex TW18 IXB 22 February 2023 Our Ref: GKIMPL Dear Mr Collier, Re: S elthorne Ma or's Chari Please find enclosed your Incom¢ and Fxpendilure Accounls for the year ended 31. March 2022. If you feel the need to discuss these further, please call the office to make an appointm¢nl, Kind regards. Yours sinc¢r¢ly. Hunt Ford & Co. Osborne House 143-145 Stanwell Road Ashford Middle5ex TWI.5 3QN Tol.. 01784 244404 Fax.. 01784 420515 E-mail.. mail@hunrford.net Welisite.. Mvw.hunrford.net VAT Rlstrai10Th No. 462 76742D HuntFotd & Co. trading namE Df Hunt FoYd& Co ¢A(CnIants) LlmilEd ACrAryJahyT¥81%fed in Fnxldnd & Wale& m".o4972846 Rw'sfeTEd orricp.. 143.145 knwdl Road. knbéorf MthkxxTW15 3QN
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the Irustsesl membors of Sp61thorne Mayor's Chanty On accounts for the year ended ST 31 MARCH 2022 Charity no lif any) Set out on pages Respectlve The charity's trLtstees are responsible for the preparation of the accounts. responsSbllltles of The charity's trustees consider that an audit is not required for this year trustèès and examiner under section 144 of the Charities Act 2011 {the Charities Act) and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 14515llbl of the Charities Act. and to stale whether particular matters have come to my attention. Basis of independent My examination was carried out in accordance with general Directions given examiner's statement by th8 Charity Commission. An examination includes a review of the accounting records kepi by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the ac¢ounls, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence Ihal would be required in an audit, and consequently no opinion is given as to whether the accounls present a 'true, and fair, view and the report is limited to those matters set out in the slalement below. Independent In connection with my examination, no matter has come to my attention examiner's 8tatement (other than that disclosed below'} which gives me reasonable cause lo believe that in, any material respect, the requirements., lo keep accounting records in accordance with sedion 130 of the Charities Act,. and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charrties Act have not been m8t', or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the ac uhls lo be reached, Please de he words e brackets if Ihey do not apply. Signed: Date: 2210212023 Name: Mr LJ FORD Relevant professional qualificatlonlsl or body lif any): FCPA IER March 2012
Address: HUNT FORD & CO OSBOURNE HOUSE, 143-145 STANWELL ROAD, ASHFORD MIDDLESEX TW15 3QN Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012
Giv6 here brief details of any items that the examiner wish83 to disclose. IER Pllarch 2012
SPELTHORNE MAYOR'S CHARITY INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 2020121 2021122 INCOME Mayor'5 Charity Ball Mayor'5 Charity Events Mayor's Charity General Donations 270. 580. 14,102.58 2,945.00 1,712.18 22,836.62 14.952.S8 27,493.80 EXPENDITURE Mayor's Charity Ball Mayor'5 Charity Events Mayor'5 Charity General Oonatlon5 .00 .00 27,000,00 150.00 22,5LK).00 22.6SO.00 27.000.00 Excess of Income over Expendlture -7,697.42 493.80 Balance Sheet as at 31 March 2021 2020121 2020121 Excess of Income over Expendlture Balance BIF from 01 Apr. 2019 Balance Carrled Fonvard 31 March 2019 17,697.421 10,107.05 2,409.63 493.80 2,409.63 2.903.43 Ropres•nted bv :" Cash at Bank 2,409.53 2,903.43 T.COLLIER Trustee