**Spelthorne Mayor’s Charity Fund** 

**Spelthorne Mayor’s Charity Fund (registered charity number 1172203) Principal Address: Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB** 

## **Trustees’ Annual Report 2021-22** 

2021-22 was the fourthyear of operation for the Charity Fund. 

During 2021-22 the Trustees worked with the then sitting Mayor of Spelthorne, Cllr Ian Harvey to agree the local charities to be supported by the Fund and allocated funds at the end of the Mayoral Year. 

As the Accounts show at the end of the financial year the Charity there was a surplus of £493.80 with a cash balance on the Balance Sheet of £2,903.43. The Trust paid out in the year donations totalling £27,000 relating to the charities supported by the previous Mayor Cllr Madams. 

## **Structure and Governance** 

The Trust’s deeds set out the governance arrangements. There are required to be three trustees 

## **Objectives and activities** 

## **Objectives of the charity** 

In accordance with the Grant Policy of the Charity Fund, the Trustees will be responsible for identifying and selecting those groups who will benefit from grants to assess their ability to help benefit the lives of Spelthorne residents 

## **Grant making policy - appendix** 

## **Financial Review** 

1 



**Spelthorne Mayor’s Charity Fund** 

**Principal funding sources –** the sole funding source of the Trust are funds raised on an annual basis by the Mayor of Spelthorne in support of the charities agreed with the Trustees. 

**No material investments held –** there are no investments held by the Trust 

**Purpose of reserves-** balances will only be held at the financial year end to carry forward to the end of the Mayoral Year for distribution by the outgoing Mayor. 

The charity does not act as custodian charity. 

## **Public Benefit Statement** 

The trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers and duties 

## **Objectives and activities** 

## **Administration information about the charity** 

The trustees delegate administrative matters to the Mayor’s Secretary (currently in an acting capacity) Sheila Kimpton, employed by Spelthorne Borough Council. 

Accounting support is provided by Spelthorne Borough Council. 

The Charity’s bank is Metro Bank, Staines. 

The independent examiner is: Les Ford of **Hunt Ford & Co. (Accountants) Ltd** 

Osbourne House, 143-145 Stanwell Road, Ashford,TW15 3QN 

See separate report by the independent examiner on the accounts for 2020-21. 

2 



**Spelthorne Mayor’s Charity Fund** 

## **Structure, Governance and management of the charity** 

Plans for the future. 

The Charity Fund intends to continue to work with current and future Mayors to support local charities benefitting the residents of Spelthorne. The current Mayor Is Cllr Ian Harvey and the incoming Mayor for 2022-23 is anticipated to be Cllr Susan Doran. 

3 



HUNT
FORD
A( L IIUN lJlNT5
Private & Confidential
Mr T Collier
Spelthome Borough Council
Council Offices
Knowle Green
Staines-upon-Thames
Middlesex
TW18 IXB
22 February 2023
Our Ref: GKIMPL
Dear Mr Collier,
Re: S elthorne Ma
or's Chari
Please find enclosed your Incom¢ and Fxpendilure Accounls for the year ended 31.
March 2022.
If you feel the need to discuss these further, please call the office to make an
appointm¢nl,
Kind regards.
Yours sinc¢r¢ly.
Hunt Ford & Co.
Osborne House
143-145 Stanwell Road
Ashford
Middle5ex
TWI.5 3QN
Tol.. 01784 244404
Fax.. 01784 420515
E-mail.. mail@hunrford.net
Welisite.. Mvw.hunrford.net
VAT R￿lstrai10Th No. 462 76742D
HuntFotd & Co. trading namE Df Hunt FoYd& Co ¢A(C￿nIants) LlmilEd
ACrAryJahyT¥81%￿fed in Fnxldnd & Wale& m".o4972846
Rw'sfeTEd orricp.. 143.145 knwdl Road. knbéorf MthkxxTW15 3QN

Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the Irustsesl
membors of
Sp61thorne Mayor's Chanty
On accounts for the year
ended
ST
31 MARCH 2022
Charity no
lif any)
Set out on pages
Respectlve The charity's trLtstees are responsible for the preparation of the accounts.
responsSbllltles of The charity's trustees consider that an audit is not required for this year
trustèès and examiner under section 144 of the Charities Act 2011 {the Charities Act) and that an
independent examination is needed.
11 is my responsibility to..
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 14515llbl of the Charities Act. and
to stale whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given
examiner's statement by th8 Charity Commission. An examination includes a review of the
accounting records kepi by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the ac¢ounls, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence Ihal would be required in an audit, and
consequently no opinion is given as to whether the accounls present a 'true,
and fair, view and the report is limited to those matters set out in the
slalement below.
Independent In connection with my examination, no matter has come to my attention
examiner's 8tatement (other than that disclosed below'}
which gives me reasonable cause lo believe that in, any material respect,
the requirements.,
lo keep accounting records in accordance with sedion 130 of the
Charities Act,. and
lo prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charrties Act
have not been m8t', or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the ac
uhls lo be reached,
Please de
he words
e brackets if Ihey do not apply.
Signed:
Date:
2210212023
Name:
Mr LJ FORD
Relevant professional
qualificatlonlsl or body
lif any):
FCPA
IER
March 2012

Address:
HUNT FORD & CO
OSBOURNE HOUSE, 143-145 STANWELL ROAD, ASHFORD
MIDDLESEX TW15 3QN
Section B
Disclosure
Only complete if the examiner needs to highlight material problems.
IER
March 2012

Giv6 here brief details of
any items that the
examiner wish83 to
disclose.
IER
Pllarch 2012

SPELTHORNE MAYOR'S CHARITY
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
2020121
2021122
INCOME
Mayor'5 Charity Ball
Mayor'5 Charity Events
Mayor's Charity General Donations
270.
580.
14,102.58
2,945.00
1,712.18
22,836.62
14.952.S8
27,493.80
EXPENDITURE
Mayor's Charity Ball
Mayor'5 Charity Events
Mayor'5 Charity General Oonatlon5
.00
.00
27,000,00
150.00
22,5LK).00
22.6SO.00
27.000.00
Excess of Income over Expendlture
-7,697.42
493.80
Balance Sheet as at 31 March 2021
2020121
2020121
Excess of Income over Expendlture
Balance BIF from 01 Apr. 2019
Balance Carrled Fonvard 31 March 2019
17,697.421
10,107.05
2,409.63
493.80
2,409.63
2.903.43
Ropres•nted bv :"
Cash at Bank
2,409.53
2,903.43
T.COLLIER
Trustee

HUNT
FORD
A( L IIUN lJlNT5
Private & Confidential
Mr T Collier
Spelthome Borough Council
Council Offices
Knowle Green
Staines-upon-Thames
Middlesex
TW18 IXB
22 February 2023
Our Ref: GKIMPL
Dear Mr Collier,
Re: S elthorne Ma
or's Chari
Please find enclosed your Incom¢ and Fxpendilure Accounls for the year ended 31.
March 2022.
If you feel the need to discuss these further, please call the office to make an
appointm¢nl,
Kind regards.
Yours sinc¢r¢ly.
Hunt Ford & Co.
Osborne House
143-145 Stanwell Road
Ashford
Middle5ex
TWI.5 3QN
Tol.. 01784 244404
Fax.. 01784 420515
E-mail.. mail@hunrford.net
Welisite.. Mvw.hunrford.net
VAT R￿lstrai10Th No. 462 76742D
HuntFotd & Co. trading namE Df Hunt FoYd& Co ¢A(C￿nIants) LlmilEd
ACrAryJahyT¥81%￿fed in Fnxldnd & Wale& m".o4972846
Rw'sfeTEd orricp.. 143.145 knwdl Road. knbéorf MthkxxTW15 3QN

Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the Irustsesl
membors of
Sp61thorne Mayor's Chanty
On accounts for the year
ended
ST
31 MARCH 2022
Charity no
lif any)
Set out on pages
Respectlve The charity's trLtstees are responsible for the preparation of the accounts.
responsSbllltles of The charity's trustees consider that an audit is not required for this year
trustèès and examiner under section 144 of the Charities Act 2011 {the Charities Act) and that an
independent examination is needed.
11 is my responsibility to..
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 14515llbl of the Charities Act. and
to stale whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given
examiner's statement by th8 Charity Commission. An examination includes a review of the
accounting records kepi by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the ac¢ounls, and seeking explanations from the
trustees concerning any such matters. The procedures undertaken do not
provide all the evidence Ihal would be required in an audit, and
consequently no opinion is given as to whether the accounls present a 'true,
and fair, view and the report is limited to those matters set out in the
slalement below.
Independent In connection with my examination, no matter has come to my attention
examiner's 8tatement (other than that disclosed below'}
which gives me reasonable cause lo believe that in, any material respect,
the requirements.,
lo keep accounting records in accordance with sedion 130 of the
Charities Act,. and
lo prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Charrties Act
have not been m8t', or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the ac
uhls lo be reached,
Please de
he words
e brackets if Ihey do not apply.
Signed:
Date:
2210212023
Name:
Mr LJ FORD
Relevant professional
qualificatlonlsl or body
lif any):
FCPA
IER
March 2012

Address:
HUNT FORD & CO
OSBOURNE HOUSE, 143-145 STANWELL ROAD, ASHFORD
MIDDLESEX TW15 3QN
Section B
Disclosure
Only complete if the examiner needs to highlight material problems.
IER
March 2012

Giv6 here brief details of
any items that the
examiner wish83 to
disclose.
IER
Pllarch 2012

SPELTHORNE MAYOR'S CHARITY
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
2020121
2021122
INCOME
Mayor'5 Charity Ball
Mayor'5 Charity Events
Mayor's Charity General Donations
270.
580.
14,102.58
2,945.00
1,712.18
22,836.62
14.952.S8
27,493.80
EXPENDITURE
Mayor's Charity Ball
Mayor'5 Charity Events
Mayor'5 Charity General Oonatlon5
.00
.00
27,000,00
150.00
22,5LK).00
22.6SO.00
27.000.00
Excess of Income over Expendlture
-7,697.42
493.80
Balance Sheet as at 31 March 2021
2020121
2020121
Excess of Income over Expendlture
Balance BIF from 01 Apr. 2019
Balance Carrled Fonvard 31 March 2019
17,697.421
10,107.05
2,409.63
493.80
2,409.63
2.903.43
Ropres•nted bv :"
Cash at Bank
2,409.53
2,903.43
T.COLLIER
Trustee