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← The Letcombe Brook Project

2024-03-31-accounts

TOTAL AT BANK AS AT 20/03/2023

£31,547.20

Bacs/PO Date Payee Income: UnRes Income:Res Category **Expenses:UnRes ** Expenses:Res Category RUNNING TOTAL COMMENTS
Bacs 04/04/2023 White Horse Lottery 15 Donation 31,562.20
Bacs 11/04/2023 C Hodgson 100 Donation 31,662.20 Contribution from Riparian Owner - Owl Box
Bacs 11/04/2023 Lesley Atkinson 271.32 Fees 31,390.88 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 11/04/2023 Tom Page 483.60 Fees 30,907.28 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 12/04/2023 Kingfisher Housing 500 Donation 31,407.28 Litter picking at Kingfisher Hse
Bacs 24/04/2023 Amazon 5 Donation 31,412.28
Bacs 04/05/2023 Lesley Atkinson 499.80 Fees 30,912.48
Bacs 10/05/2023 White Horse Lottery 9.5 Donation 30,921.98
Bacs 19/05/2023 Amazon 16.56 Donation 30,938.54
Bacs 23/05/2023 Wantage Town Council 5,500.00 Grant 36,438.54
Bacs 31/05/2023 Tom Page 304.20 Fees 36,134.34
Bacs 31/05/2023 Mark Bradfield 3,082.39 Fees 33,051.95
Bacs 31/05/2023 Mark Bradfield 49.98 Travel 33,001.97
Bacs 31/05/2023 Oxfordshire County Council 252 Services 32,749.97 Res -Data Search Dandridges Mill (to come from EA - not yet received)
Bacs 05/06/2023 Lesley Atkinson 214.20 Fees 32,535.77
Bacs 05/06/2023 Lesley Atkinson 2.30 Admin 32,533.47
Bacs 09/06/2023 Panton Trust 1,000.00 Donation 33,533.47
Bacs 13/06/2023 White Horse Lottery 12.5 Donation 33,545.97
Bacs 28/06/2023 Tom Page 288.60 Fees 33,257.37
Bacs 02/07/2023 Inca Accounting 529.20 Accounts 32,728.17 Account Audit
Bacs 11/07/2023 White Horse Lottery 10 Donation 32,738.17
Bacs 17/07/2023 Nicola Kauret 100 Donation 32,838.17
Bacs 19/07/2023 Mark Bradfield 2,737.06 Fees 30,101.11
Bacs 19/07/2023 Mark Bradfield 14.21 Travel 30,086.90
Bacs 19/07/2023 Mark Bradfield 1,496.43 Fees 28,590.47
Bacs 19/07/2023 Mark Bradfield 7.84 Travel 28,582.63
Bacs 31/07/2023 Anthony Harker 198.40 Insurance 28,384.23
Bacs 03/08/2023 Lesley Atkinson 85.68 Fees 28,298.55
Bacs 08/08/2023 White Horse Lottery 11.5 Donation 28,310.05
Bacs 10/08/2023 Tom Page 577.20 Fees 27,732.85
Bacs 10/08/2023 Tom Page 405.60 Fees 27,327.25
Bacs 18/08/2023 Burnt Cakes WI 50 Donation 27,377.25
Cheque 23/08/2023 C Wells 20,854.00 Donation from estate of Stephen Kenneth Brindle 48,231.25
Bacs 03/09/2023 Mark Bradfield 2,755.83 582.36 Fees 44,893.06
Bacs 03/09/2023 Mark Bradfield 17.64 Travel 44,875.42
Bacs 03/09/2023 Mark Bradfield 2,813.80 767.4 Fees 41,294.22
Bacs 03/09/2023 Mark Bradfield 56.84 Travel 41,237.38
Bacs 08/09/2023 White Horse Lottery 8 Donation 41,245.38
Bacs 24/09/2023 Tom Page 710.00 Fees 40,535.38
Bacs 24/09/2023 Tom Page 444.40 Back Pay 40,090.98
Bacs 24/09/2023 Mark Bradfield 712.32 Back Pay 39,378.66
Bacs 24/09/2023 Lesley Atkinson 15.96 Back Pay 39,362.70
Bacs 03/10/2023 Lesley Atkinson 72.82 Fees 39,289.88
Bacs 03/10/2023 Creative Haus 90.00 Web site 39,199.88
Bacs 06/10/2023 Grove WI 120 Donation 39,319.88
Bacs 10/10/2023 White Horse Lottery 6.5 Donation 39,326.38
Bacs 10/10/2023 Grove Parish Council 7000 Grant 46,326.38
Cheque 16/10/2023 Mark Bradfield 35 Donation 46,361.38
Cheque 16/10/2023 MJ Camp Charitable Trust 2000 Donation 48,361.38
Bacs 03/11/2023 Wantage Town Council 5,500.00 Grant 53,861.38
Bacs 09/11/2023 Mark Bradfield 2,309.16 153.48 Fees 51,098.74 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 09/11/2023 Mark Bradfield 14.70 Travel 51,084.04
Bacs 09/11/2023 Mark Bradfield 2,442.89 Fees 48,641.15
Bacs 09/11/2023 Mark Bradfield 21.07 Travel 48,620.08
Bacs 09/11/2023 Tom Page 70.00 Fees 48,550.08
Bacs 09/11/2023 Tom Page 460.00 Fees 48,090.08
Bacs 14/11/2023 White Horse Lottery 7.5 Donation 48,097.58
Bacs 06/12/2023 Mark Brafield 2,340.57 Fees 45,757.01
Bacs 06/12/2023 Mark Bradfield 14.70 Travel 45,742.31
Bacs 12/02/2023 White Horse Lottery 6 Donation 45,748.31
Bacs 11/12/2023 Tom Page 710.00 Fees 45,038.31
Bacs 11/12/2023 Anthony Harker 26.38 Web Hosting 45,011.93
Bacs 15/12/2023 Paypal 82.14 Donation 45,094.07
Bacs 15/12/2024 East Hanney Parish Council 1000 Grant 46,094.07
Bacs 17/12/2023 RJR Tree Surgery 678.00 Services 45,416.07
Bacs 28/12/2023 Countryside Job Servicees 130.50 Services 45,285.57
Bacs 28/12/2023 Working Plant 149.00 Services 45,136.57
Bacs 28/12/2023 Sally Wallington 94.08 Travel 45,042.49
Bacs 04/01/2024 Lesley Atkinson 214.20 Fees 44,828.29
Bacs 04/01/2024 Lesley Atkinson 1.25 Admin 44,827.04
Bacs 04/01/2024 White Horse Lottery 5.5 Donation 44,832.54
Bacs 11/01/2024 Letcome Regis 700 Grant 45,532.54
Bacs 14/01/2024 Tom Page 380.00 Fees 45,152.54
Bacs 01/02/2024 Paypal 12.46 Donation 45,165.00
Bacs 13/02/2024 White Horse Lottery 5 Donation 45,170.00
Bacs 16/02/2024 Tom Page 380.00 Fees 44,790.00
Bacs 26/02/2024 Mark Bradfield 2,212.67 Fees 42,577.33
Bacs 26/02/2024 Mark Bradfield 21.56 Travel 42,555.77
Bacs 26/02/2024 Mark Bradfield 3,133.55 Fees 39,422.22
Bacs 26/02/2024 Mark Bradfield 32.34 Travel 39,389.88
Bacs 01/03/2024 Paypal 12.46 Donation 39,402.34
Bacs 03/03/2024 Cain Bio-Engineering 182 Services 39,220.34 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 11/03/2024 Grove Geeks Ltd 419.00 Services 38,801.34
Transfer 11/03/2024 Liquidity Manager 95 Day 10.00 Savings Account 38,791.34
Transfer 11/03/2024 Liquidity Manager 95 Day 20,844.00 Savings Account 17,947.34
Bacs 12/03/2024 White Horse Lottery 4 Donation 17,951.34
Bacs 13/03/2024 Environment Agency 12,00.00 Grant 29,951.34 Res LLBP Year 4
Bacs 18/03/2024 RJR Tree Surgery 2,700.00 Services 27,251.34
Bacs 19/03/2024 Jude Verdon 639.50 Fees 26,611.84 New Project Officer
Bacs 25/03/2024 British Red Cross 418.80 Training 26,193.04 First Aid Training Jude Verdon
Bacs 26/03/2024 Cain Bio-Engineering 8,136.00 Services 18,057.04 Res LLBP Year 4
Bacs 26/03/2024 Mark Bradfield 2,673.11 396.49 Fees 14,987.44 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 26/03/2024 Mark Bradfield 12.74 Travel 14,974.70
Bacs 26/03/2024 Mark Bradfield 1,739.46 486 Fees 12,582.97 Res LLBP Year 4
166.27 Fees Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)
Bacs 26/03/2024 Mark Bradfield 8.82 Travel 12,574.15
Bacs 26/03/2024 Tom Page 470.00 Fees 12,104.15
Bacs 26/03/2024 Tom Page 450.00 Fees 11,654.15
Bacs 27/03/2024 Grove Geeks Ltd 525.00 Services 11,129.15
Bacs 27/03/2024 Jude Verdon 1,368.95 Fees 9,760.20
9,760.20

inca GARING ACCOUNTING where it's fflore than just the numbers Inca Accountsnts Ltd Central Office- Cobweb Buildings The Lane Lyford Oxon OX12 OEE 28, August 2024 To whorn it ¥OI Independent Examiner's Report to the Trustees of The Letcombe Brook Project, Charity Registration No. 1172111 I report on the account of The Letcombe Brook Project for the year end 31, March 2024, as attached to this letter. The charity's trustee5 are responsible for the preparation of the accounts in accordance with the requirernents of the Charities Act 20111.the Act~l. The charitvs trustees consider that an audit is not required for thi5 year under section 144 of the Act and that an independent examination 15 needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the applicable Directlons given by the Charity Commission (under section 14515llbl of the Act, and to state whether particular matters have tome to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination include5 3 review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or di5cIosLJres in the accounts and seeking explanations from the trustee5 concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view, and the report is limited to those matters set out in the statement below. The treasurer, togèther with the assistance of the deputy treasurer, prepare5 the accounts on a receipts/payment5 basis and these are reconciled with the bank statement on a monthly basis. Funds are held in a current account. In connection with my examination, no material rnatters have come to my attention which gives me cause to believe that in, any material respect.. accountin8 fecords were not kept in accordance with section 130 of the Charities Act or the accounts do not 3ccord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Yours sincerely Lesley Carson FCCA Director Inca Accountants Ltd Re9isiered Orr￿e. Central office, Cobweb Buildngs, The LaTE, Lyth, Nr. Wantage, Oxon. OX12 QEE Register￿ Nutnber. 04612474 Tel.. 01235 868888 v¢ww.incauk.biz

Trustees’ Annual Report for the period

From 1/4/23 To 31/3/24

Charity name: Letcombe Brook Project

Charity registration number: 1172111

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote for the benefit of the public the
conservation, protection and improvement
of the physical and natural environment of
the Letcombe Brook catchment, in
particular but not exclusively by promoting
biological diversity.
To advance the education of the public in
the conservation, protection and
improvement of the physical and natural
environment of the Letcombe Brook
catchment
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Volunteering hoursWork parties and riverfly
monitoring continued with23LBP work parties
completed. Total volunteer hours recorded
were486 Hrs.LBP supported a further 9 work
parties run by other organisations (BBOWT and
Hanney Flood Group).
We also supported 3 King Alfreds Academy
students in completing work experience plus
one student completing his Gold Duke of
Edinburgh Award.
Volunteer Training2 volunteers were trained
to sample water quality in the brook.
Volunteer outputs– volunteers support us
with a wide range of activities including riverfly
surveying, practical habitat improvement work,
river wardening, invasive species control, litter
picking plus species monitoring and reporting.
Education– schools fieldwork sessions
resumed with268primary school pupils joining
us on the banks of the Letcombe Brook. Several
Brownies and Cubs groups also joined us for
guided walks (64 persons).
Engagement- We were able to restart public
events with 6 river dipping sessions provided in
partnership with the Vale and Downland
Museum. A Letcombe Brook Discovery day in
September was attended by45people and we
were able to provide talks to Women’s
Fellowship Group, Richmond Retirement
Village and Letcombe WI and Hanney Seniors
Club.
Websitelimited updates only this year.
Media– the PO filmed with Pam Ayres for a
segment on water voles on her series The
Cotswolds and Beyond. This was broadcast at
8pm on a Friday night in September.
Social media– Followers on Twitter increased
from 550 to 600, with regular tweets.
Facebook Group grew from almost 900
members to almost 1100 with very regular
postings from many members providing great
information to local residents about the
wildlife supported by the brook.
Habitat Enhancement Work – 1.6 km of brook
habitat improved or maintaineddue to direct
action from volunteer team and PO or due to
influencing owner to carry out work. This
included:
•
Love the Letcombe Project (EA funded)
to reduce shade and improve riparian
habitat and biodiversity on multiple
sites along the brook.
•
As part of this project 2 further
feasibility studies were completed at
Willow Walk, Wantage for a possible
wetland creation project and Wolage
Drive Bridge, Grove to improve fish
passage.
•
Further progressed Dandridges Mill
Project (EA Funded) to secure final
design and apply for necessary permits
and planning permission to create fish
passage around the mill.
Supporting BiodiversityFurther nest boxes for
owls and kingfishers have been installed along
the Letcombe Brook corridor. Wildflower seed
has been added to poor sections of riverbank.
Management of the wildflower area at Willow
Walk Nature Reserve continues with volunteers
cutting the area by hand with scythes in
September and raking off all arisings. A good
number of cuckoo flower was noted in the
meadow during spring. Volunteers and the PO
took part in FHT’s GroWet project helping to
grow and plant specialist wetland plants in
Oxfordshire.
Survey WorkSome rapid assessments to
gauge habitat quality were completed along
the brook including on the BBOWT reserve at
Letcombe Valley.
Water Quality MonitoringLBP contributed to
monitoring of temperature, phosphate and
nitrate levels at various locations in the
Letcombe Brook using kit funded by the EA.
Invasive species control– balsam pulling along
7km of brook targeting all known stands, skunk
cabbage (15 plants) identified and removed
from one of the tributaries. Mink control now
increased to 11 monitored mink rafts.
Riverfly Surveying- 8 sites monitored on
monthly basis as part of Riverfly Partnership
invertebrate monitoring scheme
200+ Wildlife Recordsinputted via iRecord App
including for protected species otter and water
vole. Species recording has also been
encouraged amongst the wider local
community via social media to ensure more
valuable data is provided to TVERC in
preparation for the implementation of the
Nature Recovery Network.
Partnership workingwith following
organisations: Freshwater Habitats Trust, EA,
Sustainable Wantage, Hanney Flood Group,
The Vale and Downland Museum, Wild
Oxfordshire, Ock Catchment Partnership, Cain
Bioengineering, Williams Racing, Thames 21
and Trust for Oxfordshire’s Environment.
Adviceprovided to 18 riparian owners
4interventions to reduce flood risk (e.g.
obstruction removal)
3pollution issues identified and reported
66 sacsof litter collected from the banks and
riverbed including taking part in the PlasticBlitz
event organised by Thames 21 held in October.
Training up an Assistant –training up an
assistant to help with project delivery work,
surveying and leading groups of volunteers has
continued with Tom now leading several work
parties and helping deliver education work and
events.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 None of the Trustees have had issues with
activities which were for other than the
public benefit.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The activities of the Trustees, the Project
Officer and her Assistant and the
Volunteers have enabled the general public
to understand the benefits of the Project’s
work providing better access to the Brook,
removing debris from it, removing non
native weeds, pollarding bankside trees,
surveying the wildlife in and adjacent to the
Brook, monitoring the water quality and
needs for bankside maintenance. Funds
from the Environment Agency are provided
for large engineering schemes to allow fish
passage round or through obstacles
(Several Mills block passages). The Project
and EA jointly manage the design of such
works and LBP part manage the work.
Based on the above tasks the Project
Officer plans future tasks for continuous
development
The Project Officer is particularly
competent at demonstrating the benefits of
her work to interested members of the
public both on site and through regular
meetings and school visits.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 As set out in the accompanying accounts
there was a carryover of £9760 with no
outstanding bills or payments for the year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Funds for three months of Project Officers
and Assistant Project Officers time is
carried over annually together with a
nominal sum for fixed costs of insurance,
communications and consumables.
A donation of £20854 has been received,
which is earmarked for large engineering
projects
Amount of reserves held Para 1.22 As stated above
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Charity Commission Scheme with model
Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Chair of Trustees selects candidates for
approval by all Trustees

Reference and Administrative details

Charity name Letcombe Brook Project
Other name the charity uses None
Registered charity number 1172111
Charity’s principal address C/O Vale and Downland Museum
Church Street
Wantage
Oxfordshire
OX12 8BL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
AnthonyHarker Chair
Alison Futter
Mike Stead
Kiera Bentley
Julian Taylor Gadd

– Corporate trustees names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
None

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Anthony Harker

Chair
10/1/2015
10/1/2015