**TOTAL AT BANK AS AT 20/03/2023** **£31,547.20** |**Bacs/PO**|**Date**|**Payee**|**Income: UnRes**|**Income:Res**|**Category**|**Expenses:UnRes **|**Expenses:Res**|**Category**|**RUNNING TOTAL COMMENTS**| |---|---|---|---|---|---|---|---|---|---| |Bacs|04/04/2023|White Horse Lottery|15||Donation||||31,562.20| |Bacs|11/04/2023|C Hodgson|100||Donation||||31,662.20 Contribution from Riparian Owner - Owl Box| |Bacs|11/04/2023|Lesley Atkinson||||271.32||Fees|31,390.88 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |Bacs|11/04/2023|Tom Page||||483.60||Fees|30,907.28 Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |Bacs|12/04/2023|Kingfisher Housing|500||Donation||||31,407.28 Litter picking at Kingfisher Hse| |Bacs|24/04/2023|Amazon|5||Donation||||31,412.28| |Bacs|04/05/2023|Lesley Atkinson||||499.80||Fees|30,912.48| |Bacs|10/05/2023|White Horse Lottery|9.5||Donation||||30,921.98| |Bacs|19/05/2023|Amazon|16.56||Donation||||30,938.54| |Bacs|23/05/2023|Wantage Town Council|5,500.00||Grant||||36,438.54| |Bacs|31/05/2023|Tom Page||||304.20||Fees|36,134.34| |Bacs|31/05/2023|Mark Bradfield||||3,082.39||Fees|33,051.95| |Bacs|31/05/2023|Mark Bradfield||||49.98||Travel|33,001.97| |Bacs|31/05/2023|Oxfordshire County Council|||||252|Services|32,749.97 Res -Data Search Dandridges Mill (to come from EA - not yet received)| |Bacs|05/06/2023|Lesley Atkinson||||214.20||Fees|32,535.77| |Bacs|05/06/2023|Lesley Atkinson||||2.30||Admin|32,533.47| |Bacs|09/06/2023|Panton Trust|1,000.00||Donation||||33,533.47| |Bacs|13/06/2023|White Horse Lottery|12.5||Donation||||33,545.97| |Bacs|28/06/2023|Tom Page||||288.60||Fees|33,257.37| |Bacs|02/07/2023|Inca Accounting||||529.20||Accounts|32,728.17 Account Audit| |Bacs|11/07/2023|White Horse Lottery|10||Donation||||32,738.17| |Bacs|17/07/2023|Nicola Kauret|100||Donation||||32,838.17| |Bacs|19/07/2023|Mark Bradfield||||2,737.06||Fees|30,101.11| |Bacs|19/07/2023|Mark Bradfield||||14.21||Travel|30,086.90| |Bacs|19/07/2023|Mark Bradfield||||1,496.43||Fees|28,590.47| |Bacs|19/07/2023|Mark Bradfield||||7.84||Travel|28,582.63| |Bacs|31/07/2023|Anthony Harker||||198.40||Insurance|28,384.23| |Bacs|03/08/2023|Lesley Atkinson||||85.68||Fees|28,298.55| |Bacs|08/08/2023|White Horse Lottery|11.5||Donation||||28,310.05| |Bacs|10/08/2023|Tom Page||||577.20||Fees|27,732.85| |Bacs|10/08/2023|Tom Page||||405.60||Fees|27,327.25| |Bacs|18/08/2023|Burnt Cakes WI|50||Donation||||27,377.25| |Cheque|23/08/2023|C Wells||20,854.00|Donation from estate of Stephen Kenneth Brindle||||48,231.25| |Bacs|03/09/2023|Mark Bradfield||||2,755.83|582.36|Fees|44,893.06| |Bacs|03/09/2023|Mark Bradfield||||17.64||Travel|44,875.42| |Bacs|03/09/2023|Mark Bradfield||||2,813.80|767.4|Fees|41,294.22| |Bacs|03/09/2023|Mark Bradfield||||56.84||Travel|41,237.38| |Bacs|08/09/2023|White Horse Lottery|8||Donation||||41,245.38| |Bacs|24/09/2023|Tom Page||||710.00||Fees|40,535.38| |Bacs|24/09/2023|Tom Page||||444.40||Back Pay|40,090.98| |Bacs|24/09/2023|Mark Bradfield||||712.32||Back Pay|39,378.66| |Bacs|24/09/2023|Lesley Atkinson||||15.96||Back Pay|39,362.70| |Bacs|03/10/2023|Lesley Atkinson||||72.82||Fees|39,289.88| |Bacs|03/10/2023|Creative Haus||||90.00||Web site|39,199.88| |Bacs|06/10/2023|Grove WI|120||Donation||||39,319.88| |Bacs|10/10/2023|White Horse Lottery|6.5||Donation||||39,326.38| |Bacs|10/10/2023|Grove Parish Council|7000||Grant||||46,326.38| |Cheque|16/10/2023|Mark Bradfield|35||Donation||||46,361.38| |Cheque|16/10/2023|MJ Camp Charitable Trust|2000||Donation||||48,361.38| |Bacs|03/11/2023|Wantage Town Council|5,500.00||Grant||||53,861.38| |Bacs|09/11/2023|Mark Bradfield||||2,309.16|153.48 Fees|51,098.74|Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |---|---|---|---|---|---|---|---|---|---| |Bacs|09/11/2023|Mark Bradfield||||14.70|Travel|51,084.04|| |Bacs|09/11/2023|Mark Bradfield||||2,442.89|Fees|48,641.15|| |Bacs|09/11/2023|Mark Bradfield||||21.07|Travel|48,620.08|| |Bacs|09/11/2023|Tom Page||||70.00|Fees|48,550.08|| |Bacs|09/11/2023|Tom Page||||460.00|Fees|48,090.08|| |Bacs|14/11/2023|White Horse Lottery|7.5||Donation|||48,097.58|| |Bacs|06/12/2023|Mark Brafield||||2,340.57|Fees|45,757.01|| |Bacs|06/12/2023|Mark Bradfield||||14.70|Travel|45,742.31|| |Bacs|12/02/2023|White Horse Lottery|6||Donation|||45,748.31|| |Bacs|11/12/2023|Tom Page||||710.00|Fees|45,038.31|| |Bacs|11/12/2023|Anthony Harker||||26.38|Web Hosting|45,011.93|| |Bacs|15/12/2023|Paypal|82.14||Donation|||45,094.07|| |Bacs|15/12/2024|East Hanney Parish Council|1000||Grant|||46,094.07|| |Bacs|17/12/2023|RJR Tree Surgery||||678.00|Services|45,416.07|| |Bacs|28/12/2023|Countryside Job Servicees||||130.50|Services|45,285.57|| |Bacs|28/12/2023|Working Plant||||149.00|Services|45,136.57|| |Bacs|28/12/2023|Sally Wallington||||94.08|Travel|45,042.49|| |Bacs|04/01/2024|Lesley Atkinson||||214.20|Fees|44,828.29|| |Bacs|04/01/2024|Lesley Atkinson||||1.25|Admin|44,827.04|| |Bacs|04/01/2024|White Horse Lottery|5.5||Donation|||44,832.54|| |Bacs|11/01/2024|Letcome Regis|700||Grant|||45,532.54|| |Bacs|14/01/2024|Tom Page||||380.00|Fees|45,152.54|| |Bacs|01/02/2024|Paypal|12.46||Donation|||45,165.00|| |Bacs|13/02/2024|White Horse Lottery|5||Donation|||45,170.00|| |Bacs|16/02/2024|Tom Page||||380.00|Fees|44,790.00|| |Bacs|26/02/2024|Mark Bradfield||||2,212.67|Fees|42,577.33|| |Bacs|26/02/2024|Mark Bradfield||||21.56|Travel|42,555.77|| |Bacs|26/02/2024|Mark Bradfield||||3,133.55|Fees|39,422.22|| |Bacs|26/02/2024|Mark Bradfield||||32.34|Travel|39,389.88|| |Bacs|01/03/2024|Paypal|12.46||Donation|||39,402.34|| |Bacs|03/03/2024|Cain Bio-Engineering|||||182 Services|39,220.34|Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |Bacs|11/03/2024|Grove Geeks Ltd||||419.00|Services|38,801.34|| |Transfer|11/03/2024|Liquidity Manager 95 Day||||10.00|Savings Account|38,791.34|| |Transfer|11/03/2024|Liquidity Manager 95 Day||||20,844.00|Savings Account|17,947.34|| |Bacs|12/03/2024|White Horse Lottery|4||Donation|||17,951.34|| |Bacs|13/03/2024|Environment Agency||12,00.00|Grant|||29,951.34|Res LLBP Year 4| |Bacs|18/03/2024|RJR Tree Surgery||||2,700.00|Services|27,251.34|| |Bacs|19/03/2024|Jude Verdon||||639.50|Fees|26,611.84|New Project Officer| |Bacs|25/03/2024|British Red Cross||||418.80|Training|26,193.04|First Aid Training Jude Verdon| |Bacs|26/03/2024|Cain Bio-Engineering|||||8,136.00 Services|18,057.04|Res LLBP Year 4| |Bacs|26/03/2024|Mark Bradfield||||2,673.11|396.49 Fees|14,987.44|Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |Bacs|26/03/2024|Mark Bradfield||||12.74|Travel|14,974.70|| |Bacs|26/03/2024|Mark Bradfield||||1,739.46|486 Fees|12,582.97|Res LLBP Year 4| ||||||||166.27 Fees||Res Dandridges Mill Fish By Pass (to come from EA funding - not yet received)| |Bacs|26/03/2024|Mark Bradfield||||8.82|Travel|12,574.15|| |Bacs|26/03/2024|Tom Page||||470.00|Fees|12,104.15|| |Bacs|26/03/2024|Tom Page||||450.00|Fees|11,654.15|| |Bacs|27/03/2024|Grove Geeks Ltd||||525.00|Services|11,129.15|| |Bacs|27/03/2024|Jude Verdon||||1,368.95|Fees|9,760.20|| |||||||||**9,760.20**|| inca GARING ACCOUNTING where it's fflore than just the numbers Inca Accountsnts Ltd Central Office- Cobweb Buildings The Lane Lyford Oxon OX12 OEE 28, August 2024 To whorn it ¥OI Independent Examiner's Report to the Trustees of The Letcombe Brook Project, Charity Registration No. 1172111 I report on the account of The Letcombe Brook Project for the year end 31, March 2024, as attached to this letter. The charity's trustee5 are responsible for the preparation of the accounts in accordance with the requirernents of the Charities Act 20111.the Act~l. The charitvs trustees consider that an audit is not required for thi5 year under section 144 of the Act and that an independent examination 15 needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the applicable Directlons given by the Charity Commission (under section 14515llbl of the Act, and to state whether particular matters have tome to my attention. My examination was carried out in accordance with general Directions given by the Charity Commission. An examination include5 3 review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or di5cIosLJres in the accounts and seeking explanations from the trustee5 concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view, and the report is limited to those matters set out in the statement below. The treasurer, togèther with the assistance of the deputy treasurer, prepare5 the accounts on a receipts/payment5 basis and these are reconciled with the bank statement on a monthly basis. Funds are held in a current account. In connection with my examination, no material rnatters have come to my attention which gives me cause to believe that in, any material respect.. accountin8 fecords were not kept in accordance with section 130 of the Charities Act or the accounts do not 3ccord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Yours sincerely Lesley Carson FCCA Director Inca Accountants Ltd Re9isiered Orr￿e. Central office, Cobweb Buildngs, The LaTE, Lyth, Nr. Wantage, Oxon. OX12 QEE Register￿ Nutnber. 04612474 Tel.. 01235 868888 v¢ww.incauk.biz ## **Trustees’ Annual Report for the period** ## **From 1/4/23 To 31/3/24** ## **Charity name: Letcombe Brook Project** ## **Charity registration number: 1172111** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote for the benefit of the public the
conservation, protection and improvement
of the physical and natural environment of
the Letcombe Brook catchment, in
particular but not exclusively by promoting
biological diversity.
To advance the education of the public in
the conservation, protection and
improvement of the physical and natural
environment of the Letcombe Brook
catchment| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Volunteering hours**Work parties and riverfly
monitoring continued with**23**LBP work parties
completed. Total volunteer hours recorded
were**486 Hrs.**LBP supported a further 9 work
parties run by other organisations (BBOWT and
Hanney Flood Group).
We also supported 3 King Alfreds Academy
students in completing work experience plus
one student completing his Gold Duke of
Edinburgh Award.
**Volunteer Training**2 volunteers were trained
to sample water quality in the brook.
**Volunteer outputs**– volunteers support us
with a wide range of activities including riverfly
surveying, practical habitat improvement work,
river wardening, invasive species control, litter
picking plus species monitoring and reporting.
**Education**– schools fieldwork sessions
resumed with**268**primary school pupils joining
us on the banks of the Letcombe Brook. Several
Brownies and Cubs groups also joined us for
guided walks (64 persons).
**Engagement**- We were able to restart public
events with 6 river dipping sessions provided in
partnership with the Vale and Downland
Museum. A Letcombe Brook Discovery day in
September was attended by45people and we| |were able to provide talks to Women’s| |---| |Fellowship Group, Richmond Retirement| |Village and Letcombe WI and Hanney Seniors| |Club.| |**Website**limited updates only this year.| |**Media**– the PO filmed with Pam Ayres for a| |segment on water voles on her series The| |Cotswolds and Beyond. This was broadcast at| |8pm on a Friday night in September.| |**Social media**– Followers on Twitter increased| |from 550 to 600, with regular tweets.| |Facebook Group grew from almost 900| |members to almost 1100 with very regular| |postings from many members providing great| |information to local residents about the| |wildlife supported by the brook.| |**Habitat Enhancement Work – 1.6 km of brook**| |**habitat improved or maintained**due to direct| |action from volunteer team and PO or due to| |influencing owner to carry out work. This| |included:| |•
Love the Letcombe Project (EA funded)| |to reduce shade and improve riparian| |habitat and biodiversity on multiple| |sites along the brook.| |•
As part of this project 2 further| |feasibility studies were completed at| |Willow Walk, Wantage for a possible| |wetland creation project and Wolage| |Drive Bridge, Grove to improve fish| |passage.| |•
Further progressed Dandridges Mill| |Project (EA Funded) to secure final| |design and apply for necessary permits| |and planning permission to create fish| |passage around the mill.| |**Supporting Biodiversity**Further nest boxes for| |owls and kingfishers have been installed along| |the Letcombe Brook corridor. Wildflower seed| |has been added to poor sections of riverbank.| |Management of the wildflower area at Willow| |Walk Nature Reserve continues with volunteers| |cutting the area by hand with scythes in| |September and raking off all arisings. A good| |number of cuckoo flower was noted in the| |meadow during spring. Volunteers and the PO| |took part in FHT’s GroWet project helping to| |grow and plant specialist wetland plants in| |Oxfordshire.| |**Survey Work**Some rapid assessments to| |gauge habitat quality were completed along| |the brook including on the BBOWT reserve at| |Letcombe Valley.| |||**Water Quality Monitoring**LBP contributed to
monitoring of temperature, phosphate and
nitrate levels at various locations in the
Letcombe Brook using kit funded by the EA.
**Invasive species control**– balsam pulling along
7km of brook targeting all known stands, skunk
cabbage (15 plants) identified and removed
from one of the tributaries. Mink control now
increased to 11 monitored mink rafts.
**Riverfly Surveying**- 8 sites monitored on
monthly basis as part of Riverfly Partnership
invertebrate monitoring scheme
**200+ Wildlife Records**inputted via iRecord App
including for protected species otter and water
vole. Species recording has also been
encouraged amongst the wider local
community via social media to ensure more
valuable data is provided to TVERC in
preparation for the implementation of the
Nature Recovery Network.
**Partnership working**with following
organisations: Freshwater Habitats Trust, EA,
Sustainable Wantage, Hanney Flood Group,
The Vale and Downland Museum, Wild
Oxfordshire, Ock Catchment Partnership, Cain
Bioengineering, Williams Racing, Thames 21
and Trust for Oxfordshire’s Environment.
**Advice**provided to 18 riparian owners
**4**interventions to reduce flood risk (e.g.
obstruction removal)
**3**pollution issues identified and reported
**66 sacs**of litter collected from the banks and
riverbed including taking part in the PlasticBlitz
event organised by Thames 21 held in October.
**Training up an Assistant –**training up an
assistant to help with project delivery work,
surveying and leading groups of volunteers has
continued with Tom now leading several work
parties and helping deliver education work and
events.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|None of the Trustees have had issues with
activities which were for other than the
public benefit.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The activities of the Trustees, the Project
Officer and her Assistant and the
Volunteers have enabled the general public
to understand the benefits of the Project’s
work providing better access to the Brook,
removing debris from it, removing non
native weeds, pollarding bankside trees,
surveying the wildlife in and adjacent to the
Brook, monitoring the water quality and
needs for bankside maintenance. Funds
from the Environment Agency are provided
for large engineering schemes to allow fish
passage round or through obstacles
(Several Mills block passages). The Project
and EA jointly manage the design of such
works and LBP part manage the work.
Based on the above tasks the Project
Officer plans future tasks for continuous
development
The Project Officer is particularly
competent at demonstrating the benefits of
her work to interested members of the
public both on site and through regular
meetings and school visits.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|As set out in the accompanying accounts
there was a carryover of £9760 with no
outstanding bills or payments for the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Funds for three months of Project Officers
and Assistant Project Officers time is
carried over annually together with a
nominal sum for fixed costs of insurance,
communications and consumables.
A donation of £20854 has been received,
which is earmarked for large engineering
projects| |Amount of reserves held|Para 1.22|As stated above| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission Scheme with model
Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Chair of Trustees selects candidates for
approval by all Trustees| ## **Reference and Administrative details** |Charity name|Letcombe Brook Project| |---|---| |Other name the charity uses|None| |Registered charity number|1172111| |Charity’s principal address|C/O Vale and Downland Museum
Church Street
Wantage
Oxfordshire
OX12 8BL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||AnthonyHarker|Chair||| ||Alison Futter|||| ||Mike Stead|||| ||Kiera Bentley|||| ||Julian Taylor Gadd|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for None safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Anthony Harker|| ||
Chair|| ||10/1/2015|| ||10/1/2015||