OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2024-08-31-accounts

Trustees’ Annual Report for the period From 01/09/2023 Period start date To 31/08/2024 Period end date Charity name: WARWICK PREPARATORY SCHOOL ASSOCIATION (WPSA) Charity registration number: 1172090

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To support Warwick Preparatory School
in the advancement of Education.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 To achieve its objectives, the
Association:
•
Organises fundraising events
(e.g. fairs, social events,
campaigns);
•
Provides financial support for
school projects, equipment, and
facilities;
•
Facilitates engagement between
parents, staff, and the wider
school community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees confirm they have
complied with their duty to have due
regard to the Charity Commission’s
guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 -
Macmillan Coffee Morning
-
Quiz Night
-
Summer Fair
-
Christmas Fair
-
Disco
-
Easter Egg Hunt
-
Oddballs Hats
-
Colour Run
-
Pumpkin Carving Competition
-
Bingo Night
-
Magic Show

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total income: £27,282,69 (prior year:
£21,652.59)
Total expenditure: £31,168.22 (prior
year: £18,281.92)
Net movement in funds: (3,885.22)
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Association aims to maintain
sufficient reserves to:
•
Meet short-term obligations; and
•
Provide continuity of support to
the school.
At year-end, free reserves stood at
£27,246.53, which the trustees consider
to be adequate in relation to planned
activities.
Amount of reserves held Para 1.22 £27,246.53
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 The Association is governed by a
Constitution.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed or elected in
accordance with the Association’s
governing document. Trustee vacancies
are identified by the existing Board, and
candidates are selected based on the
skills, experience, and commitment
required to support the Association’s
objectives. Appointments are formally
approved by the trustees.

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Warwick Preparatory School Association
Other name the charity uses WPSA
Registered charity number 1172090
Charity’s principal address WARWICK PREPARATORY SCHOOL
BRIDGE FIELD
BANBURY ROAD
WARWICK
CV34 6PL

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Clare Harding WPSA Members
Gursharan Malhi WPSA Members
Julie Moon WPSA Members
Helen Dodsworth WPSA Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Gursharan Malhi

Treasurer
25 June 2026
25 June 2026

WARWICK PREPARATORY SCHOOL ASSOCIATION Registered Charity No: 1172090

ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024

WARWICK PREPARATORY SCHOOL ASSOCIATION

INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024

Notes
INCOME
Subscriptions
Gift Aid on subscriptions and donations
Fundraising events
Fundraising Tree
Second Hand Uniform Shop
Amazon Smile & Easyfundraising
Bank interest received
TOTAL INCOME
EXPENDITURE
Direct Charitable Expenditure
Warwick Prep School/ POC donations
3
Charity donations
2
U2/L2 leavers gifts
Fund Raising Expenditure
Cost of running WPSA events
1
Fundraising Tree costs
Second Hand Uniform Shop
Management & Administration
Administration Costs
4
(DEFICIT)/SURPLUS GENERATED FOR THE YEAR**		 2023/24
£
130.00
-
22,580.07
100.00
4,423.81
-
48.81
11,624.16
-
1,360.80
16,050.96
-
1,299.30
833.00

* Project One Campus to fund play spaces for Warwick Prep

** One off costs to cover tree installation and first 100 engraved plaques

*** Parent payments and card fees

WARWICK PREPARATORY SCHOOL ASSOCIATION EXCLUDING UNIFORM SHOP

INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024

Notes
INCOME
Income from WPSA events
1
Subscriptions
Fundraising Tree donations
Gift Aid on subscriptions & donations
Amazon Smile & Easyfundraising
Bank interest received
TOTAL INCOME
EXPENDITURE
Cost of WPSA events
1
Fundraising Tree costs
Charity donations
2
Warwick Prep donations
3
U2/L2 leavers gifts
Administration Costs
4
TOTAL EXPENDITURE
(DEFICIT)/SURPLUS GENERATED FOR THE YEAR		 2023/24
£
22,580.07
130.00
100.00
-
-
48.81
16,050.96
-
-
5,188.37
1,360.80
383.00

Page 3

WARWICK PREPARATORY SCHOOL ASSOCIATION - UNIFORM SHOP

INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024

Notes
INCOME
Proceeds - secondhand uniform sales
Bag 2 School
TOTAL INCOME
EXPENDITURE
Parent Uniform Payment
Pay-pal and credit/debit card charges
Administration Costs
Charity Donations
2
School donations
3
(DEFICIT)/SURPLUS GENERATED FOR THE YEAR		 2023/24 2023/24 2022/23 2022/23
£
4,343.81
80.00
1,299.30
-
450.00
-
6,435.79		 £
4,423.81
8,185.09
(3,761.28)		 £
########
60.00
3,715.60
66.86
-
2,714.88
1,924.80		 £
10,177.80
8,422.14
1,755.66

WARWICK PREPARATORY SCHOOL ASSOCIATION

BALANCE SHEET as at 31 August 2024

CURRENT ASSETS
Cash at bank - WPSA
Cash at bank - Uniform shop
ACCUMULATED FUNDS
General fund opening balance
Surplus generated for the year
Unpresented payments current year
Unreceived income from current year
Income received from previous year
Payments presented from previous year
Uniform shop fund opening balance
Surplus generated for the year
Income from previous year
TOTAL FUNDS 31ST AUGUST		 2023/24
£
10,906.47
16,179.92
11,030.72
(124.25)
-
-
-
-
19,941.20
(3,761.28)
160.14

WARWICK PREPARATORY SCHOOL ASSOCIATION

NOTES TO THE INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024

1 Breakdown of WPSA events 2023/24 2022/23
Income Costs Net Income Income Costs Net Income
£ £ £ £ £ £
MacMillan Coffee Morning 780.70 330.00 450.70 1,247.40 - 1,247.40
Quiz Night 290.33 300.00 (9.67) - - -
Summer Fayre 4,191.76 4,099.41 92.35 2,941.63 2,667.63 274.00
Christmas Fayre & Raffle 2,712.00 2,604.26 107.74 1,411.15 818.74 592.41
Middle School Disco 2,576.01 1,790.19 785.82 2,405.48 1,845.59 559.89
Film Night - - - 912.75 191.08 721.67
Easter Egg Hunt 870.84 483.91 386.93 1,135.07 143.65 991.42
Oddballs Hats 2,417.45 1,855.00 562.45 - - -
Pumpkin Carving Competition 98.65 24.00 74.65 167.82 30.00 137.82
Magic Show 1,165.06 388.00 777.06 - - -
Colour Run 6,684.07 3,811.97 2,872.10 - - -
Bingo Night 793.20 364.22 428.98 - - -
22,580.07 16,050.96 6,529.11 10,221.30 5,696.69 4,524.61
2 Charity donations 2023/24 2022/23
£ £
Main WPSA funds
Macmillan Cancer - 1,252.40
Evelyn's Gift - 1,000.00
Myton Hospice - -
- 2,252.40
Uniform Shop funds
Macmillan Cancer - 414.88
Evergreen School - 1,000.00
Evelyn's Gift - 1,000.00
Global Care - 300.00
- 2,714.88
Total Charity Donations - 4,967.28
3 Warwick Prep school donations 2023/24 2022/23
Main WPSA funds
Kings Coronation bookmarks - 367.20
Skills For Life Badges 516.00 -
Timeline 1,457.00 -
Cushions 479.99 -
Sports equipment 75.96 -
Playground Benches 1823.93 -
Leavers Books 398.00 -
Musical Instruments 437.49 -
5,188.37 367.20
Uniform Shop funds
Playground clock 2,426.48 -
Science wall 1,194.00 -
Colour run 914.65 958.80
Cushions 1,900.66 966.00
6,435.79 1,924.80
11,624.16 2,292.00
4 Administration Costs 2023/24 2022/23
Main WPSA funds
Public Liability Insurance 153.00 140.00
Lottery license 20.00 20.00
Postage & Stationery 210.00 57.02
383.00 217.02
Uniform Shop funds
Global Care 300.00 -
Postage & Stationery 150.00 -
450.00 -

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees
On accounts for the year
ended		 Charity Name
WARWICK PREPARATORY SCHOOL ASSOCIATION
31 August 2024
Charity no
(if any)
1172090

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2024.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:		 Claire Atteck
Date:		 22/06/2026
Claire Atteck
ACA (ICAEW)
Springwood, Norton Grange, Little Kineton, Warwick CV35 0DP

Oct 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

N/A

Oct 2018

2

IER