## **Trustees’ Annual Report for the period From 01/09/2023 Period start date To 31/08/2024 Period end date Charity name: WARWICK PREPARATORY SCHOOL ASSOCIATION (WPSA) Charity registration number: 1172090** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To support Warwick Preparatory School**
**in the advancement of Education.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To achieve its objectives, the**
**Association:**
•
**Organises fundraising events**
**(e.g. fairs, social events,**
**campaigns);**
•
**Provides financial support for**
**school projects, equipment, and**
**facilities;**
•
**Facilitates engagement between**
**parents, staff, and the wider**
**school community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm they have**
**complied with their duty to have due**
**regard to the Charity Commission’s**
**guidance on public benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|-
**Macmillan Coffee Morning**
-
**Quiz Night**
-
**Summer Fair**
-
**Christmas Fair**
-
**Disco**
-
**Easter Egg Hunt**
-
**Oddballs Hats**
-
**Colour Run**
-
**Pumpkin Carving Competition**
-
**Bingo Night**
-
**Magic Show**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Total income: £27,282,69 (prior year:**
**£21,652.59)**
**Total expenditure: £31,168.22 (prior**
**year: £18,281.92)**
**Net movement in funds: (3,885.22)**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Association aims to maintain**
**sufficient reserves to:**
•
**Meet short-term obligations; and**
•
**Provide continuity of support to**
**the school.**
**At year-end, free reserves stood at**
**£27,246.53, which the trustees consider**
**to be adequate in relation to planned**
**activities.**| |Amount of reserves held|Para 1.22|**£27,246.53**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The Association is governed by a**
**Constitution.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed or elected in**
**accordance with the Association’s**
**governing document. Trustee vacancies**
**are identified by the existing Board, and**
**candidates are selected based on the**
**skills, experience, and commitment**
**required to support the Association’s**
**objectives. Appointments are formally**
**approved by the trustees.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Warwick Preparatory School Association**| |---|---| |Other name the charity uses|**WPSA**| |Registered charity number|**1172090**| |Charity’s principal address|**WARWICK PREPARATORY SCHOOL**
**BRIDGE FIELD**
**BANBURY ROAD**
**WARWICK**
**CV34 6PL**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||**Clare Harding**|||WPSA Members| ||**Gursharan Malhi**|||WPSA Members| ||**Julie Moon**|||WPSA Members| ||**Helen Dodsworth**|||WPSA Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Gursharan Malhi|| ||
Treasurer|| ||25 June 2026|| ||25 June 2026|| **WARWICK PREPARATORY SCHOOL ASSOCIATION** _**Registered Charity No: 1172090**_ _**ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024**_ ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024**_ |**_Notes_**
**INCOME**
Subscriptions
Gift Aid on subscriptions and donations
Fundraising events
Fundraising Tree
Second Hand Uniform Shop
Amazon Smile & Easyfundraising
Bank interest received
**TOTAL INCOME**
**EXPENDITURE**
**Direct Charitable Expenditure**
Warwick Prep School/ POC* donations
_3_
Charity donations
_2_
U2/L2 leavers gifts
**Fund Raising Expenditure**
Cost of running WPSA events
_1_
Fundraising Tree costs
Second Hand Uniform Shop***
**Management & Administration**
Administration Costs
_4_
**(DEFICIT)/SURPLUS GENERATED FOR THE YEAR**|**2023/24**| |---|---| ||**£**
**130.00**
**-**
**22,580.07**
**100.00**
**4,423.81**
**-**
**48.81**
**11,624.16**
**-**
**1,360.80**
**16,050.96**
**-**
**1,299.30**
**833.00**| _* Project One Campus to fund play spaces for Warwick Prep_ _** One off costs to cover tree installation and first 100 engraved plaques_ *** Parent payments and card fees ## **WARWICK PREPARATORY SCHOOL ASSOCIATION EXCLUDING UNIFORM SHOP** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024**_ |**_Notes_**
**INCOME**
Income from WPSA events
_1_
Subscriptions
Fundraising Tree donations
Gift Aid on subscriptions & donations
Amazon Smile & Easyfundraising
Bank interest received
**TOTAL INCOME**
**EXPENDITURE**
Cost of WPSA events
_1_
Fundraising Tree costs
Charity donations
_2_
Warwick Prep donations
_3_
U2/L2 leavers gifts
Administration Costs
_4_
**TOTAL EXPENDITURE**
**(DEFICIT)/SURPLUS GENERATED FOR THE YEAR**|**2023/24**| |---|---| ||**£**
**22,580.07**
**130.00**
**100.00**
**-**
**-**
**48.81**
**16,050.96**
**-**
**-**
**5,188.37**
**1,360.80**
**383.00**| Page 3 ## **WARWICK PREPARATORY SCHOOL ASSOCIATION - UNIFORM SHOP** ## _**INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024**_ |**_Notes_**
**INCOME**
Proceeds - secondhand uniform sales
Bag 2 School
**TOTAL INCOME**
**EXPENDITURE**
Parent Uniform Payment
Pay-pal and credit/debit card charges
Administration Costs
Charity Donations
2
School donations
3
**(DEFICIT)/SURPLUS GENERATED FOR THE YEAR**|**2023/24**|**2023/24**||**2022/23**|**2022/23**| |---|---|---|---|---|---| ||**£**
**4,343.81**
**80.00**
**1,299.30**
**-**
**450.00**
**-**
**6,435.79**|**£**
**4,423.81**
**8,185.09**
**(3,761.28)**||**£**
########
60.00
3,715.60
66.86
-
2,714.88
1,924.80|**£**| ||||||**10,177.80**| ||||||| ||||||**8,422.14**| ||||||| ||||||**1,755.66**| ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**BALANCE SHEET as at 31 August 2024**_ |**CURRENT ASSETS**
Cash at bank - WPSA
Cash at bank - Uniform shop
**ACCUMULATED FUNDS**
General fund opening balance
Surplus generated for the year
Unpresented payments current year
Unreceived income from current year
Income received from previous year
Payments presented from previous year
Uniform shop fund opening balance
Surplus generated for the year
Income from previous year
**TOTAL FUNDS 31ST AUGUST**|**2023/24**| |---|---| ||**£**
**10,906.47**
**16,179.92**
**11,030.72**
**(124.25)**
**-**
**-**
**-**
**-**
**19,941.20**
**(3,761.28)**
**160.14**| ## **WARWICK PREPARATORY SCHOOL ASSOCIATION** ## _**NOTES TO THE INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2024**_ |**1**|**Breakdown of WPSA events**||**2023/24**||||**2022/23**|| |---|---|---|---|---|---|---|---|---| |||**Income**|**Costs**|**Net Income**||**Income**|**Costs**|**Net Income**| |||**£**|**£**|**£**||**£**|**£**|**£**| ||MacMillan Coffee Morning|780.70|330.00|450.70||1,247.40|-|1,247.40| ||Quiz Night|290.33|300.00|(9.67)||-|-|-| ||Summer Fayre|4,191.76|4,099.41|92.35||2,941.63|2,667.63|274.00| ||Christmas Fayre & Raffle|2,712.00|2,604.26|107.74||1,411.15|818.74|592.41| ||Middle School Disco|2,576.01|1,790.19|785.82||2,405.48|1,845.59|559.89| ||Film Night|-|-|-||912.75|191.08|721.67| ||Easter Egg Hunt|870.84|483.91|386.93||1,135.07|143.65|991.42| ||Oddballs Hats|2,417.45|1,855.00|562.45||-|-|-| ||Pumpkin Carving Competition|98.65|24.00|74.65||167.82|30.00|137.82| ||Magic Show|1,165.06|388.00|777.06||-|-|-| ||Colour Run|6,684.07|3,811.97|2,872.10||-|-|-| ||Bingo Night|793.20|364.22|428.98||-|-|-| |||**22,580.07**|**16,050.96**|**6,529.11**||**10,221.30**|**5,696.69**|**4,524.61**| |||||||||| |**2**|**Charity donations**|**2023/24**||||**2022/23**||| |||**£**||||**£**||| ||**_Main WPSA funds_**|||||||| ||Macmillan Cancer|-||||1,252.40||| ||Evelyn's Gift|-||||1,000.00||| ||Myton Hospice|-||||-||| |||**-**||||**2,252.40**||| ||**_Uniform Shop funds_**|||||||| ||Macmillan Cancer|-||||414.88||| ||Evergreen School|-||||1,000.00||| ||Evelyn's Gift|-||||1,000.00||| ||Global Care|-||||300.00||| |||**-**||||**2,714.88**||| |||||||||| ||Total Charity Donations|**-**||||**4,967.28**||| |||||||||| |**3**|**Warwick Prep school donations**|**2023/24**||||**2022/23**||| ||**_Main WPSA funds_**|||||||| ||Kings Coronation bookmarks|-||||367.20||| ||Skills For Life Badges|516.00||||-||| ||Timeline|1,457.00||||-||| ||Cushions|479.99||||-||| ||Sports equipment|75.96||||-||| ||Playground Benches|1823.93||||-||| ||Leavers Books|398.00||||-||| ||Musical Instruments|437.49||||-||| |||5,188.37||||367.20||| ||**_Uniform Shop funds_**|||||||| ||Playground clock|2,426.48||||-||| ||Science wall|1,194.00||||-||| ||Colour run|914.65||||958.80||| ||Cushions|1,900.66||||966.00||| |||6,435.79||||1,924.80||| |||||||||| |||**11,624.16**||||**2,292.00**||| |||||||||| |**4**|**Administration Costs**|**2023/24**||||**2022/23**||| ||_Main WPSA funds_|||||||| ||Public Liability Insurance|153.00||||140.00||| ||Lottery license|20.00||||20.00||| ||Postage & Stationery|210.00||||57.02||| |||383.00||||217.02||| ||_Uniform Shop funds_|||||||| ||Global Care|300.00||||-||| ||Postage & Stationery|150.00||||-||| |||450.00||||**-**||| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees**
**On accounts for the year**
**ended**|Charity Name
WARWICK PREPARATORY SCHOOL ASSOCIATION| |---|---| ||| ||31 August 2024
**Charity no**
**(if any)**
1172090| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|Claire Atteck
**Date:**|22/06/2026| |---|---|---| |||| ||Claire Atteck|| |||| ||ACA (ICAEW)|| |||| ||Springwood, Norton Grange, Little Kineton, Warwick CV35 0DP|| |||| |||| **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . N/A **Oct 2018** 2 **IER**