WARWICK PREPAAATORY SCHOOL ASSOCIATION TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020 CHARITY NUMBER.. 1172090
WARWICK PREPARATORY SCHOOL A550CIATION IRegistered Charity No 11720901 ANNUAL REPORT FOR THE YEAR ENDED 31 AUGusf 2020 Warwick Preparatory School Asso(iation is a registed charity (number 11720901 operated a5 an Association. It was formed by Resolution in 1969 and is governed by the Objectives and Activities set Out in its Constilution, adopied on 6" March 2017. It became a charjty on 16" March 2017. Its address is Warwick Preparatory School. Bènbury Road, Warwick. CV34 6PL. Trustets The charity ha5 no paid stall and 15 adminislered by a General Commitiee elected in Sepiember 2019 which comprises:. President.. Headleacher Mr5 Hellen Dodsworth Chairperson.. Helen Owen Deputy Chalr: Antonia Valentine Trea5urer= Tru5tee'. Trustee.. Viv Bosworth Lucy Reeves Clare Harding Other members Inon-Trusteesl: Caroline Johnson Ruth Harrison Nicholès Todd-jones Rob Bradley Charlotte Juxon Melissa Bowden-williams Julie Moon Corolee Dorgan Anna Sullivan Vicky Jenkins Members appointed by oiher bodies or or8ani5alions'. Deborah Ward.. Teachtng Staff (Prep) Gill Smeeion.. Teaching Staff (Pre-prepl Dee Alder.. Teaching Staff (Deputy Headl Oblectives Artivltie$ The objects of Warwick Prepafatory School Association {WP) are: 11 To advance the edvcation of pupils in ihe school in particular bv.. lal developtn8 effective relationships beiween the sièff, parent5 and others assoclaied with the school. Ibl en8agin8 in activities or providing facilitie5 orequipmeni which support the school and advance the edvcaiion of the pupils. 21 To fu¥ther such charitable purpose or purposes as the trustees tn Iheir ab501ute discretion shall rhink fit but in particular thiou8h ihe rnaking of grants and donations. The main activities ol WPSA dvriThg the year were fundraising events which also provided social occasions for members. and the colleclion ol subscription receipts. WPSA also rvns a Second Hand Unilorm Shop.
WARWICK PREPARATORY SCHOOL ASSOCIATION IRe8lstered Charlty No 11720901 ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020 Achlevements WPSA'S aciivities in 2020 were limiied by Covid-19. which pcevented the running of the Easter Egg Hunt, Bingo Night and Sutnrner Fun Afternoon. as well a5 pre¥eniing us from holding a number ol second hand uniform sales. The total financial support 8iven io the school in the 2019nO year was É1.395. WPSA wa5 able io 5UPPOrt a wide range of reoue5t5 lor financial as51Stance. the full detsils of which are shown al Note 3 of the accounts. A further donation of E15.CMX) was Kiven to the Warwsck Independeni Schools Foundation for the Pioject One Campus appeal. which will 80 towards new play spaces and play equipmeTht lor Warwick Prep. WPSA also raised £1,618 lor other charities- primarily Macmillan. The WPSA second hand uniform shop returned £6.W2 to parent5 in uniform sales. as well as reducing Ihe cost5 01 their uniform purchases. Flnanclal Matters Throu8houl the year the WPSA opefated a current account with Lloyds Bank, Warwick Branch, 12 Swan Street, Warwick CV34 46J For the holding of cash feserve5. Thè Indèpendent Examiner ol the wp accounts is Mrs Claire Attttk. ol Sprin8wood, Norton Gran8e. Little Kineton, Warwlck LTr35 OOP. The accounts are prepafed on a Re£eipt5 and Paymenis basis. The ush reserves at the year-end were uncomm¢tted although it 15 the policy of the General Commiitee to *eep accumulated lunds to minimum by supporting as many School prosects as possible. Funds lof ihe project5 are 8enerally allocated each term and applications lor support are submitted by both staff members and the Pupll Counc¢l, and evaluated durin8 commiiiee meetings. No irusree, committee mèmber or persons known io be connected with thèm received remuneration or benefit directly or indirectly from the Charity durin8 ihe year. WPSA is grateful to Warwick Preparatory School and lis staff for the operaiional and administrative support they have given durin8 ihe period. The trustees declare that they have 4pproved the tru51ees' report above. Si8n n behalf ol rhe Charily's Trustees. Owen Chairperson Viv Bosworth TreasUr Date. 106115 Oaie..
WARWICK PREPARATORY SCHOOL ASSOCIATION Registered Charity No: 1172090
ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2020
WARWICK PREPARATORY SCHOOL ASSOCIATION INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2020
| Notes | 2019/20 | 2019/20 | 2018/19 | 2018/19 | |||
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | ||||
| INCOME | |||||||
| Subscriptions | **- ** | 1,230.00- | - | 3,810.00- | |||
| Gift Aid | - | 636.88- | - | 2,093.76- | |||
| Fundraising events | **- ** | 15,320.11- | - | 16,643.56- | |||
| Second Hand Uniform Shop | **- ** | 11,368.70- | - | 18,238.00- | |||
| Bank interest received | - | 2.88- | - | 2.92- | |||
| TOTAL INCOME | - 28,558.57- | -40,788.24- | |||||
| EXPENDITURE | |||||||
| Direct Charitable Expenditure | |||||||
| Warwick Prep School/ POC* donations | 3 | **- ** | 16,395.25- | - | 13,875.92- | ||
| Charity donations | 2 | **- ** | 1,618.93- | - | 1,501.93- | ||
| U2/L2 leavers gifts | **- ** | 1,120.79- | - | 999.00- | |||
| Fund Raising Expenditure | |||||||
| Cost of running WPSA events | 1 | **- ** | 6,985.35- | - | 6,023.37- | ||
| Second Hand Uniform Shop** | **- ** | 6,214.37- | - | 12,365.39- | |||
| Management & Administration | |||||||
| Administration Costs | 4 | - | 284.49- | - | 490.26- | ||
| - 32,619.18- | -35,255.87- | ||||||
| SURPLUS/DEFICIT GENERATED FOR THE YEAR | - 4,060.61- | - 5,532.37- |
- Project One Campus
** Parent payments and administration costs
WARWICK PREPARATORY SCHOOL ASSOCIATION EXCLUDING UNIFORM SHOP INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2020
| Notes 2019/20 2019/20 £ £ INCOME Income from WPSA events 1 - 15,320.11- Subscriptions - 1,230.00- Gift Aid on subscriptions & donations - 636.88- Bank interest received - 2.88- TOTAL INCOME - 17,189.87- EXPENDITURE Cost of WPSA events inc. bank/platform charges 1 - 6,985.35- Charity donations 2 - 1,086.95- Warwick Prep / POC donations 3 - 11,395.25- U2/L2 leavers gifts - 1,120.79- Administration Costs 4 - 219.49- TOTAL EXPENDITURE - 20,807.83- SURPLUS GENERATED FOR THE YEAR - 3,617.96-* |
Notes 2019/20 2019/20 £ £ INCOME Income from WPSA events 1 - 15,320.11- Subscriptions - 1,230.00- Gift Aid on subscriptions & donations - 636.88- Bank interest received - 2.88- TOTAL INCOME - 17,189.87- EXPENDITURE Cost of WPSA events inc. bank/platform charges 1 - 6,985.35- Charity donations 2 - 1,086.95- Warwick Prep / POC donations 3 - 11,395.25- U2/L2 leavers gifts - 1,120.79- Administration Costs 4 - 219.49- TOTAL EXPENDITURE - 20,807.83- SURPLUS GENERATED FOR THE YEAR - 3,617.96-* |
2018/19 2018/19 £ £ -16,643.56- - 3,810.00- - 2,093.76- - 2.92- |
2018/19 2018/19 £ £ -16,643.56- - 3,810.00- - 2,093.76- - 2.92- |
|---|---|---|---|
| - 17,189.87- - - 20,807.83- - 3,617.96- |
-22,550.24- - 6,023.37- - 1,237.93- - 8,875.92- - 999.00- - 202.50- - 17,338.72- - 5,211.52- |
||
| -22,550.24- | |||
| - 17,338.72- | |||
| - 5,211.52- |
* The Covid-19 pandemic prevented the running of the Easter Egg Hunt, Bingo Night and Summer Fun Afternoon.
** Project One Campus
Page 1
WARWICK PREPARATORY SCHOOL ASSOCIATION - UNIFORM SHOP INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2020
| Notes 2019/20 2019/20 2018/19 2018/19 £ £ £ £ INCOME Total proceeds from uniform sales - 11,179.90- -18,238.00- Bag 2 School - 188.80- - - - TOTAL INCOME - 11,368.70- - 18,238.00- EXPENDITURE Parent uniform payment - 6,002.85- - 10,549.45- Pay-pal and credit/debit card charges - 211.52- - 410.42- Administration Costs 4 - 65.00- - 287.76- School Blazer Uniform Stock - - - - 1,405.52- Charity Donations 2 - 531.98- - 264.00- School donations 3 - 5,000.00- - 5,000.00- - 11,811.35- - 17,917.15- SURPLUS GENERATED FOR THE YEAR - 442.65- - 320.85- |
Notes 2019/20 2019/20 2018/19 2018/19 £ £ £ £ INCOME Total proceeds from uniform sales - 11,179.90- -18,238.00- Bag 2 School - 188.80- - - - TOTAL INCOME - 11,368.70- - 18,238.00- EXPENDITURE Parent uniform payment - 6,002.85- - 10,549.45- Pay-pal and credit/debit card charges - 211.52- - 410.42- Administration Costs 4 - 65.00- - 287.76- School Blazer Uniform Stock - - - - 1,405.52- Charity Donations 2 - 531.98- - 264.00- School donations 3 - 5,000.00- - 5,000.00- - 11,811.35- - 17,917.15- SURPLUS GENERATED FOR THE YEAR - 442.65- - 320.85- |
Notes 2019/20 2019/20 2018/19 2018/19 £ £ £ £ INCOME Total proceeds from uniform sales - 11,179.90- -18,238.00- Bag 2 School - 188.80- - - - TOTAL INCOME - 11,368.70- - 18,238.00- EXPENDITURE Parent uniform payment - 6,002.85- - 10,549.45- Pay-pal and credit/debit card charges - 211.52- - 410.42- Administration Costs 4 - 65.00- - 287.76- School Blazer Uniform Stock - - - - 1,405.52- Charity Donations 2 - 531.98- - 264.00- School donations 3 - 5,000.00- - 5,000.00- - 11,811.35- - 17,917.15- SURPLUS GENERATED FOR THE YEAR - 442.65- - 320.85- |
|---|---|---|
| - 11,368.70- - 18,238.00- - 10,549.45- - 410.42- - 287.76- - 1,405.52- - 264.00- - 5,000.00- - 11,811.35- - 17,917.15- |
- 18,238.00- | |
| - 17,917.15- | ||
| - 442.65- |
- 320.85- |
WARWICK PREPARATORY SCHOOL ASSOCIATION BALANCE SHEET as at 31 August 2020
| 2019/20 | 2019/20 | 2018/19 | 2018/19 | |||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| CURRENT ASSETS | ||||||
| Cash at bank - WPSA | **- ** | 25,097.83- | **- ** | 28,149.06- | ||
| Cash at bank - Uniform shop | **- ** | 12,048.33- | **- ** | 12,692.42- | ||
| - 37,146.16- | - 40,841.48- | |||||
| ACCUMULATED FUNDS | ||||||
| General fund opening balance | **- ** | 28,149.06- | **- ** | 22,015.34- | ||
| Surplus generated for the year | (3,617.96)- | **- ** | 5,211.52- | |||
| Unpresented payments current year | **- ** | 1,276.07- | **- ** | 1,552.34- | ||
| Unreceived income from current year | - | - - | (43.00)- | |||
| Income received from previous year | - | 43.00- | - | 658.00- | ||
| Payments presented from previous year | (752.34)- | (1,245.14)- | ||||
| - 25,097.83- | - 28,149.06- | |||||
| Uniform shop fund opening balance | **- ** | 12,692.42- | **- ** | 12,342.87- | ||
| Surplus generated for the year | (442.65)- | - | 320.85- | |||
| Unreceived income current year | (160.14)- | |||||
| Unpresented payments current year | - | 8.40- | - | 76.30- | ||
| Payments presented from previous year | (49.70)- | (47.60)- | ||||
| - 12,048.33- | - 12,692.42- | |||||
| TOTAL FUNDS 31ST AUGUST | - 37,146.16- | - 40,841.48- |
WARWICK PREPARATORY SCHOOL ASSOCIATION
NOTES TO THE INCOME AND EXPENDITURE ACCOUNT for the year ended 31 August 2020
| 1 2 3 4 |
Breakdown of WPSA events Macmillan coffee morning Quiz night Summer Fun Afternoon Christmas Fair & Raffle Christmas Puddings Middle school disco Film night Easter Egg hunt Welcome Back Evening Summer Ball Coffee morning Donations WPSA Challenge 50 Bingo Afternoon Oddballs Hats Charity donations Main WPSA funds Macmillan Uniform Shop funds MacMillan Global Care Total Charity Donations Warwick Prep school donations |
2019/20 | 2019/20 | 2018/19 | 2018/19 |
|---|---|---|---|---|---|
| Income Costs Net Income £ £ £ - 1,237.93- - - - - 1,237.93- - 2,287.85- -1,420.84- - 867.01- - 2,395.23- -1,483.20- - 912.03- - 2,006.38- -1,197.63- - 808.75- - 361.15- - 468.72- - 107.57- - 1,310.30- - 755.22- - 555.08- - 661.00- - 203.77- - 457.23- - 576.10- - 306.29- - 269.81- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 4,584.54- - - - - 4,584.54- - 1,223.08- - 187.70- - 1,035.38- - - - - - - |
|||||
| -16,643.56- -6,023.37- -10,620.19- | |||||
| 2019/20 £ - 1,086.95- - 1,086.95- - 255.98- - 276.00- - 531.98- - 1,618.93- 103.20 484.38 31.50 222.60 61.69 491.88 10,000.00 - 11,395.25- - 5,000.00- - 16,395.25- - 27.50- - 69.99- - 122.00- - 219.49- - 65.00- - 284.49- |
|||||
| 2019/20 | 2018/19 | ||||
| Main WPSA funds 60 Platinum star badges 600 House Badges Eco-committee badges Quiz decorations and Christmas Elf Hats 2018/19 Backpack Books Badges Project One Campus Plus - Play Spaces Uniform Shop funds Project One Campus Plus Total Warwick Prep Donations Administration Costs |
Main WPSA funds Merit Badges Engraving To Badges Antler Head Bands Project One Campus Plus - Play Spaces School Bid - Science Dept School Bid - Art Exhibition School Bid - Skills for Life School Bid - Badge Machine School Bid - Reception Play Kitchen Skills 4 Life Badges Star Awards Badges Uniform Shop funds Project One Campus Plus Total Warwick Prep Donations |
£ 277.80 168.00 356.14 5,000.00 657.24 500.00 224.12 487.93 347.29 576.00 281.40 |
|||
| - 8,875.92- | |||||
| - 5,000.00- | |||||
| - 13,875.92- | |||||
| 2019/20 | 2018/19 | ||||
| Main WPSA funds Storage boxes for WPSA storage area Polaroid camera Public Liability Insurance Uniform Shop funds Storage boxes for uniform Total Administration Costs |
Polo Shirts/Hoodies (New Members) Public Liability Insurance Uniform Shop funds Carrier bags and hangers Total Administration Costs |
£ - 85.50- - 117.00- |
|||
| - 202.50- |
|||||
| - 287.76- |
|||||
| - 490.26- |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name WARWICK PREPARATORY SCHOOL ASSOCIATION members of
On accounts for the year 31 AUGUST 2020 Charity no 1172090 ended (if any)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2020.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Claire Atteck Date: 10 June 2021 Relevant professional ACA (ICAEW) qualification(s) or body (if any):
Address: Springwood, Norton Grange Little Kineton, Warwick CV35 0DP
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of N/A any items that the examiner wishes to disclose .
2
October 2018
IER