2024-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 01 04 23 31 03 24 From To

Section A Reference and administration details

Charity name

Kings Hill and District U3A

Other names charity is known by Registered charity number (if any) 1171975

Charity's principal address Blackfriars Foundry

154-156 Blackfriars Road

London

Postcode: SE1 8EN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Melanie Blewer	Chairman
	Margaret Hall	Vice Chairman	To 30.11.23
	Janet McKenner	Secretary	To 1.6.23
	David Murray	Treasurer
	Sue Watson	Vice Treasurer
	Mark Richards	Committee Member
	Brenda Pretty	Committee Member
	Maurice Chittenden	Committee Member
	Don Bone	Committee Member
	Simon Ellis	Committee Member	From 1.6.23
	KathyBooysen	Committee Member	Co-opted 28.9.23
	Deborah Langworthy	Committee Member
	Elaine Scutt	Committee Member
	Maggie Bishop	Secretary	Co-opted 3.7.23

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year N/A

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March 2012

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Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION.

Type of governing document (eg. trust deed, constitution) TRUST How the charity is constituted

• (eg. trust, association, company)

ELECTED BY MEMBERSHIP Trustee selection methods

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The advancement of education and in particular the education of people not in full-time gainful employment who are in their Third Age (being the period of time after the first age of childhood and the second age of full- time employment and/or parental responsibility) residing in Kings Hill and District and its surrounding locality.

LEARN, LAUGH and LIVElife to the full as a mantra for our ‘golden years,’ this is certainly the way that we view things at Kings Hill and District u3a!!! Our newsletters give very clear examples of the ways in which we enjoy our retirement time within our u3a. There are always great reports of the adventures and activities within our Groups as well as updates for our Monthly Meetings, events and outings. The newsletter editions have been a brilliant example of how we Learn, Laugh and Live here at KH&D u3a and ensures we are all ‘kept in touch’ with everything our organisation has to offer. We have organised a fascinating variety of outings and activities throughout the year, including:- ▪ The Royal Military Academy at Sandhurst, and Longacres Garden Centre ▪ The Mini Factory experience, Oxfordshire ▪ Cadbury World and tour of Bournville ▪ Visit to Wisley Gardens ▪ Arundel Castle and tulip festival Not forgetting the two annual events:- ▪ Christmas Lunch at The Holiday Inn, with surprise entertainment! ▪ 7 days holiday to Chester, including visits to Stratford upon Avon, Conway Castle, Bodnant Gardens, Anderton Boat Lift and many more delights! Throughout the past year, we have continued to meet regularly and my follow-up emails members help to keep everyone up-to-date with decisions and plans for our organisation. Membership totalled 553 at last year’s AGM. We have continued to steadily grow in numbers reaching 570 members currently. We have increased the regularity of ourWelcome Meetingsand these are always well attended by new members and members of the Committee. In March we held a successful Spring get-together for Group Conveners. We are always on the lookout for additional support from members to help run and organise our activities within the groups and for the membership as a whole. To this end, our Groups Coordinator has been busy behind the scenes and we have started several new SIGs, including Pickleball, Walking with Dogs, plus the Nordic Walking group is up and running again. In conclusion……it is my pleasure to sincerely thank all members of our u3a for your positive support throughout the past year…….. It is YOU who have ensured that our u3a fully upholds our ideals of Learning, Laughing and Living Life…upholds our ideals of Learning, Laughing and Living Life to the Full ….. and longmaythis continue.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grant making;

• policy programme related investment;

• contribution made by volunteers.

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March 2012

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the year we arranged a variety of educational, cultural and informative visits as listed above.

We have continued to be in contact with members and updated them on our discussions at our Committee Meetings by emailing, and posting, a summary of our decisions, plans, and planned activities, and to encourage any feedback to promote involvement.

Committee members have also branched out to become involved with other u3as, offering guidance and support, as well as attending the Kent Network Study Day in March.

We have our in-person Monthly Meetings with guest speakers, with tea, coffee and biscuits as usual.

We continued to maintain full capacity attendance for all organised activities and events and our membership numbers continued to grow at a steady rate.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

We have a ‘ Reserves Policy’ , and, in brief, the level to be maintained equates to a year’s running costs, plus any Reserved and Designated funds.

The level of reserves is reported on, currently bi-monthly, by the Treasurer to the Committee. Any decision relating to the increase, or decrease, in Membership Fees will take into account the maintaining of the agreed Reserves level based on yearly budget requirements.

Details of any funds materially in deficit

N/A

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

Membership Fees are the principal source of funds which had been reduced and frozen for a couple of years until 2023 to reflect reduced expenditure in activities and meetings due to Covid restrictions. The fee has recently increased to reflect inflation impacting on our running costs, but not to increase our Reserves.

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) M J Blewer

Full name(s) Melanie Blewer Position (eg Secretary, Chair, Chair etc) Date 1st June 2024

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Kings Hill and District U3A Y/E Accounts 2023-2024 y/e 31.03.23 31.03.24 Balance BIFwd *4 1 Social Activity IN Computer Software t)onations Gift Aid Refund Membership Misc Income SIG- Sin8in8 income 74.40 199.31 11.00 864.Z8 8065.00 109.35 417.60 38423.37 698.25 5520.CKJ 168.40 153.Ll) Income for year TOTAL 45957 25174.86 Social Activity OUT Bank Charges Committee Expenses Computer Software Convenors, Lunch Equipment Hall Hire HospitalSty Misc Expenses Monthly Speaker's Fees Postage, Printin& Stationery SIG Singing Hall Hire Trainin8 u33 Trust Membership Fees Website 141.40 161.64 74.40 o. 451.38 52.% 1147.50 411.05 394.77 1440.00 118.81 369.75 96.05 4232.14 136.48 1164.10 485.41 537.20 1078.80 404.47 505.C 3936.20 Expendr(ure for year SURPLUS / LOSS for year -2552.43 -374.52 YEAR END NET RESERVES Examined and Found correct signed External Auditor. Richard Fox Approved by Management Commrttee Date $18ned Treasurer David Murray Date Signed Chair Date nie Blewer 71s/a4

Richard Fox 7 The Close, Birling, West Malling Kent ME19 5WJ Tel.. [phone] 107840 477599 25 April, 2024 David MuThay Kings Hill & District U3A cjo 10 Crablree Close Kings Hill ME19 4FR Dear David s Hlll & Dl8trlct U3A Accounts 2023-24 I have examined the 202&24 ac£ounts, found them lo be accurate and consistent. The checks I have done are: verif￿ the categorisat￿n of Ihe Beacon electronic accounts into the Incorne & Expendrture ststement. Cross-checked a randomised sample of 25 {20%) paper expense sheets against your Beacon record: verified that all Beac(m records other than bank charges has a paper expense sheet. Verffied that the end-of-year balan￿ on 3113r2024 drfers from end- of-year balance on 3113r2023 by the amounl of the difference beiween income and expenditure. I note that no cash was held over either year end, and that you deal with cash only on a handful of occasions. There were a few uncashed cheques over each year erKJ, and these are accounted for. Verified that the accounts for 202&24 are consistent with the accounts for 2022-23. Looked for any eviden￿ of inappropriate handling of funds. and found none. I did find jusi 0￿ trr4ial issue on payiNJ-in. but your explanation has convinced me that the amounts are accurale, and a simple note on the records resolves the query. Therefore. I can with gocKI conscience sign the Income & Expenditure Staternent as being a true and accurate repr&sentstion of the financial affairs of the U3A. to the best of my knowledge. Richard Fox