## **Trustees' Annual Report for the period**
Period start date Period end date **01 04 23 31 03 24 From To**
## Section A Reference and administration details
**Charity name**
Kings Hill and District U3A
**Other names charity is known by Registered charity number (if any)** 1171975
**Charity's principal address** Blackfriars Foundry
154-156 Blackfriars Road
London
**Postcode:** SE1 8EN
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Melanie Blewer|Chairman|||
||Margaret Hall|Vice Chairman|To 30.11.23||
||Janet McKenner|Secretary|To 1.6.23||
||David Murray|Treasurer|||
||Sue Watson|Vice Treasurer|||
||Mark Richards|Committee Member|||
||Brenda Pretty|Committee Member|||
||Maurice Chittenden|Committee Member|||
||Don Bone|Committee Member|||
||Simon Ellis|Committee Member|From 1.6.23||
||KathyBooysen|Committee Member|Co-opted 28.9.23||
||Deborah Langworthy|Committee Member|||
||Elaine Scutt|Committee Member|||
||Maggie Bishop|Secretary|Co-opted 3.7.23||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** N/A
**TAR**
March **2012**
1
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
CONSTITUTION.
Type of governing document (eg. trust deed, constitution) TRUST How the charity is constituted
- (eg. trust, association, company)
ELECTED BY MEMBERSHIP Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The advancement of education and in particular the education of people
not in full-time gainful employment who are in their Third Age (being the
period of time after the first age of childhood and the second age of full-
time employment and/or parental responsibility) residing in Kings Hill and
District and its surrounding locality.|
|---|---|
||**_LEARN, LAUGH and LIVE_**life to the full as a mantra for our ‘golden
years,’ this is certainly the way that we view things at Kings Hill and
District u3a!!! Our newsletters give very clear examples of the ways in
which we enjoy our retirement time within our u3a. There are always
great reports of the adventures and activities within our Groups as well
as updates for our Monthly Meetings, events and outings. The
newsletter editions have been a brilliant example of how we Learn,
Laugh and Live here at KH&D u3a and ensures we are all ‘kept in touch’
with everything our organisation has to offer.
We have organised a fascinating variety of outings and activities
throughout the year, including:-
▪ The Royal Military Academy at Sandhurst, and Longacres Garden Centre
▪ The Mini Factory experience, Oxfordshire
▪ Cadbury World and tour of Bournville
▪ Visit to Wisley Gardens
▪ Arundel Castle and tulip festival
Not forgetting the two annual events:-
▪ Christmas Lunch at The Holiday Inn, with surprise entertainment!
▪ 7 days holiday to Chester, including visits to Stratford upon Avon,
Conway Castle, Bodnant Gardens, Anderton Boat Lift and many more
delights!
Throughout the past year, we have continued to meet regularly and my
follow-up emails members help to keep everyone up-to-date with
decisions and plans for our organisation.
Membership totalled 553 at last year’s AGM. We have continued to
steadily grow in numbers reaching 570 members currently. We have
increased the regularity of our**_Welcome Meetings_**and these are always
well attended by new members and members of the Committee.
In March we held a successful Spring get-together for Group Conveners.
We are always on the lookout for additional support from members to
help run and organise our activities within the groups and for the
membership as a whole. To this end, our Groups Coordinator has been
busy behind the scenes and we have started several new SIGs, including
Pickleball, Walking with Dogs, plus the Nordic Walking group is up and
running again.
In conclusion……it is my pleasure to sincerely thank all members of our
u3a for your positive support throughout the past year…….. It is YOU who
have ensured that our u3a fully upholds our ideals of Learning, Laughing
and Living Life…upholds our ideals of Learning, Laughing and Living Life
to the Full ….. and longmaythis continue.|
**TAR**
March **2012**
3
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
During the year we arranged a variety of educational, cultural and informative visits as listed above.
We have continued to be in contact with members and updated them on our discussions at our Committee Meetings by emailing, and posting, a summary of our decisions, plans, and planned activities, and to encourage any feedback to promote involvement.
Committee members have also branched out to become involved with other u3as, offering guidance and support, as well as attending the _**Kent Network**_ Study Day in March.
We have our in-person Monthly Meetings with guest speakers, with tea, coffee and biscuits as usual.
We continued to maintain full capacity attendance for all organised activities and events and our membership numbers continued to grow at a steady rate.
**TAR**
March **2012**
5
## **Section E Financial review**
## **Brief statement of the**
## **charity’s policy on reserves**
We have a ‘ _**Reserves Policy’**_ , and, in brief, the level to be maintained equates to a year’s running costs, _**plus**_ any _**Reserved**_ and _**Designated**_ funds.
The level of reserves is reported on, currently bi-monthly, by the Treasurer to the Committee. Any decision relating to the increase, or decrease, in _**Membership Fees**_ will take into account the maintaining of the agreed _**Reserves**_ level based on yearly budget requirements.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
_**Membership Fees**_ are the principal source of funds which had been reduced and frozen for a couple of years until 2023 to reflect reduced expenditure in activities and meetings due to Covid restrictions. The fee has recently increased to reflect inflation impacting on our running costs, _**but not**_ to increase our _**Reserves.**_
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
> **Signature(s)** M J Blewer
**Full name(s)** Melanie Blewer **Position (eg Secretary, Chair,** Chair **etc) Date** 1st June 2024
**TAR**
March **2012**
6
Kings Hill and District U3A Y/E Accounts 2023-2024
y/e
31.03.23
31.03.24
Balance BIFwd
*4 1
Social Activity IN
Computer Software
t)onations
Gift Aid Refund
Membership
Misc Income
SIG- Sin8in8 income
74.40
199.31
11.00
864.Z8
8065.00
109.35
417.60
38423.37
698.25
5520.CKJ
168.40
153.Ll)
Income for year
TOTAL 45957
25174.86
Social Activity OUT
Bank Charges
Committee Expenses
Computer Software
Convenors, Lunch
Equipment
Hall Hire
HospitalSty
Misc Expenses
Monthly Speaker's Fees
Postage, Printin& Stationery
SIG Singing Hall Hire
Trainin8
u33 Trust Membership Fees
Website
141.40
161.64
74.40
o.
451.38
52.%
1147.50
411.05
394.77
1440.00
118.81
369.75
96.05
4232.14
136.48
1164.10
485.41
537.20
1078.80
404.47
505.C
3936.20
Expendr(ure for year
SURPLUS / LOSS for year
-2552.43
-374.52
YEAR END NET RESERVES
Examined and Found correct
signed
External Auditor. Richard Fox
Approved by Management Commrttee
Date
$18ned
Treasurer David Murray
Date
Signed
Chair
Date
nie Blewer
71s/a4
Richard Fox
7 The Close, Birling, West Malling
Kent ME19 5WJ
Tel.. 01732 842893 107840 477599
25 April, 2024
David MuThay
Kings Hill & District U3A
cjo 10 Crablree Close
Kings Hill
ME19 4FR
Dear David
s Hlll & Dl8trlct U3A Accounts 2023-24
I have examined the 202&24 ac£ounts, found them lo be accurate and
consistent.
The checks I have done are:
verif the categorisatn of Ihe Beacon electronic accounts into the
Incorne & Expendrture ststement.
Cross-checked a randomised sample of 25 {20%) paper expense
sheets against your Beacon record: verified that all Beac(m records
other than bank charges has a paper expense sheet.
Verffied that the end-of-year balan on 3113r2024 drfers from end-
of-year balance on 3113r2023 by the amounl of the difference beiween
income and expenditure. I note that no cash was held over either year
end, and that you deal with cash only on a handful of occasions. There
were a few uncashed cheques over each year erKJ, and these are
accounted for.
Verified that the accounts for 202&24 are consistent with the accounts
for 2022-23.
Looked for any eviden of inappropriate handling of funds. and found
none.
I did find jusi 0 trr4ial issue on payiNJ-in. but your explanation has
convinced me that the amounts are accurale, and a simple note on the
records resolves the query.
Therefore. I can with gocKI conscience sign the Income & Expenditure
Staternent as being a true and accurate repr&sentstion of the financial affairs
of the U3A. to the best of my knowledge.
Richard Fox