2021-12-31-accounts - Menter Cilycwm

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Trustees' Annual Report for the period

	Period start date			Period end date
From	01 January	2021	To	31 December	2021

Section A Reference and administration details

Charity name Menter Cilycwm

Other names charity is known by - Registered charity number (if any) 1171942

Charity's principal address

Home Farm Cilycwm Llanymddyfri, Carmarthenshire Postcode SA20 0TG

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	HilaryMoira Davies	Trustee
	Aled Owen Edwards	Chair
	Sarah Elsbeth Herbert-Jones	Trustee
	AudreyPrice	Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

N/A

Names and addresses of advisers (Optional information)

Type of adviser Name Address N/A

Name of chief executive or names of senior staff members (Optional information)

N/A

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution of a CIO (Foundation Model)

(eg. trust deed, constitution)

How the charity is constituted

Charitable Incorporated Organisation (CIO)

(eg. trust, association, company)

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March 2012

Trustee selection methods (eg. appointed by, elected by)

First charity trustees appointed for 3, 4 and 5 years. Thereafter every trustee appointed for a term of three years by resolution at a meeting of charity trustees. Trustees selected for skills, knowledge and experience needed for effective administration of Menter Cilycwm [ref. 9(4 )& 10].

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

A. To benefit the residents of Cilycwm and the surrounding Upper Tywi area by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the quality of life of the residents.
B. To secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the association in furtherance of the above objects.

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March 2012

During 2021 all community activities continued to be severely limited by the Coronavirus pandemic and restrictions on social mixing. We joined various Zoom meetings to keep up to date with Welsh Government and NHS Wales restrictions and guidelines on use of public spaces. Our community centre building, Capel y Groes, was closed until September. Even after it opened, with risk assessments and social distancing Summary of the main measures in place, few gatherings were held and community meetings activities undertaken for the tended to continue online via Zoom. In an effort to raise community spirits public benefit in relation to before Christmas, we organised Advent calendar window displays in these objects (include within houses through the village and Agri-sculpture displays at the entrances to this section the statutory outlying farms, and an openair carol concert outside the church. We declaration that trustees have began fundraising through donations of firewood and public donations. had regard to the guidance issued by the Charity In late 2021 we secured a grant from the Carmarthenshire County Commission on public Council to begin repairs in the chapel (for an asbestos survey, electrical benefit) safety check, window repair and heaters) and submitted other grant applications to Cadw and the Architectural Heritage Fund to progress our Project Development plans to convert the chapel into a modern community hall.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Re-opened the chapel and began to organise some community activities Summary of the main with social distancing. achievements of the charity during the year Kept in contact with the Cardiff-based heritage architects (r+m studio now re-branded as Hiraeth Architecture Ltd) about project development. Submitted grant applications to resume project development in the following year.

Section E Financial review

Our Financial Management Procedures state that ‘The Trustees will aim Brief statement of the to build up and keep reserves equivalent to one year’s running costs’. charity’s policy on reserves Details of any funds materially N/A in deficit

Further financial review details (Optional information)

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March 2012

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;

2021 Total Income was £1,442 and Total Expenditure £1,941.

Income was from a County Council grant, a Community Council grant, and local fundraising and public donations. Expenditure covered repairs and maintenance to the chapel, insurance and electricity, a zoom license, bank charges, and Covid-safety posters.

Year-end balance was £1,509.

investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Plans and objectives for the future:

Plans for 2022 were to secure funding for the Project Development Phase so as to commission heritage/conservation architects to conduct all the necessary building surveys, architectural plans, valuations, costings, planning permissions and business plans for converting Capel y Groes into a viable and sustainable community centre. The existing chapel building is a Grade II Listed building in poor condition with no running water or toilet but we still encourage community use and also organise some outdoor activities.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) ALED OWEN EDWARDS Position (eg Secretary, Chair, CHAIR etc) Date 16/01/2023

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March 2012

MENTER CILYCWM (Charity no. 1171942) Statement of Financial Activities 2021

___________

Notes Income from: Grants from Govt Donations and legacies Fundraising Charitable activities Other trading activities Investments Total income 1 2 3 4 Expenditure on: Raising funds Charitable activities Other trading activities Total expenditure 5 Net income before transfers Transfers between funds Net movement in funds Total funds brought forward	Unrestricted Funds Restricted Funds - 143.88 658.60 140.00 - - 942.48 500.00 - - - - - 500.00 - 1,441.89 - 1,441.89 - 500.00 - 500.00 2,009.03 - (499.41)) 1,509.62 - - - -	Unrestricted Funds Restricted Funds - 143.88 658.60 140.00 - - 942.48 500.00 - - - - - 500.00 - 1,441.89 - 1,441.89 - 500.00 - 500.00 2,009.03 - (499.41)) 1,509.62 - - - -	Year 2021 500.00 143.88 658.60 140.00 - - 1,442.48 - 1,941.89 - 1,941.89 2,009.03 - (499.41) 1,509.62	Year 2020 - - 24.10 - - - 24.10 - 787.10 - 787.10 2,772.03 - (763.00) 2,009.03
		942.48

……………………………………….. Chair

16 January 2023 ………………………………... Date

Notes

A grant from Carmarthenshire County Council Community Fund was for Repairs to Capel y Groes.
A grant from Cilycwm Community Council was for a Zoom license for community meetings.
Donations were from local residents and fundraising income was from firewood sales.
Other Income was from room hire.
Expenditure was on repairs, insurance, electricity, zoom license, and printing Covid-safety signage for Capel y Groes / Cilycwm Community Centre.

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March 2012