## **Trustees' Annual Report for the period**
||Period start date|||Period end date||
|---|---|---|---|---|---|
|**From**|01
January|2021|**To**|31
December|2021|
## Section A Reference and administration details
## **Charity name** Menter Cilycwm
**Other names charity is known by** - **Registered charity number (if any)** 1171942
**Charity's principal address**
Home Farm Cilycwm Llanymddyfri, Carmarthenshire **Postcode** SA20 0TG
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||HilaryMoira Davies|Trustee|||
||Aled Owen
Edwards|Chair|||
||Sarah Elsbeth
Herbert-Jones|Trustee|||
||AudreyPrice|Trustee|||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
N/A
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address N/A**
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution of a CIO (Foundation Model)
(eg. trust deed, constitution)
How the charity is constituted
Charitable Incorporated Organisation (CIO)
(eg. trust, association, company)
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Trustee selection methods (eg. appointed by, elected by)
First charity trustees appointed for 3, 4 and 5 years. Thereafter every trustee appointed for a term of three years by resolution at a meeting of charity trustees. Trustees selected for skills, knowledge and experience needed for effective administration of Menter Cilycwm [ref. 9(4 )& 10].
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
-
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
- A. To benefit the residents of Cilycwm and the surrounding Upper Tywi area by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the quality of life of the residents.
- B. To secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the association in furtherance of the above objects.
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During 2021 all community activities continued to be severely limited by the Coronavirus pandemic and restrictions on social mixing. We joined various Zoom meetings to keep up to date with Welsh Government and NHS Wales restrictions and guidelines on use of public spaces. Our community centre building, Capel y Groes, was closed until September. Even after it opened, with risk assessments and social distancing **Summary of the main** measures in place, few gatherings were held and community meetings **activities undertaken for the** tended to continue online via Zoom. In an effort to raise community spirits **public benefit in relation to** before Christmas, we organised Advent calendar window displays in **these objects (include within** houses through the village and Agri-sculpture displays at the entrances to **this section the statutory** outlying farms, and an openair carol concert outside the church. We **declaration that trustees have** began fundraising through donations of firewood and public donations. **had regard to the guidance issued by the Charity** In late 2021 we secured a grant from the Carmarthenshire County **Commission on public** Council to begin repairs in the chapel (for an asbestos survey, electrical **benefit)** safety check, window repair and heaters) and submitted other grant applications to Cadw and the Architectural Heritage Fund to progress our Project Development plans to convert the chapel into a modern community hall.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
Re-opened the chapel and began to organise some community activities **Summary of the main** with social distancing. **achievements of the charity during the year** Kept in contact with the Cardiff-based heritage architects (r+m studio now re-branded as Hiraeth Architecture Ltd) about project development. Submitted grant applications to resume project development in the following year.
## **Section E Financial review**
Our Financial Management Procedures state that ‘The Trustees will aim **Brief statement of the** to build up and keep reserves equivalent to one year’s running costs’. **charity’s policy on reserves Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
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You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
2021 Total Income was £1,442 and Total Expenditure £1,941.
Income was from a County Council grant, a Community Council grant, and local fundraising and public donations. Expenditure covered repairs and maintenance to the chapel, insurance and electricity, a zoom license, bank charges, and Covid-safety posters.
Year-end balance was £1,509.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Plans and objectives for the future:**
Plans for 2022 were to secure funding for the Project Development Phase so as to commission heritage/conservation architects to conduct all the necessary building surveys, architectural plans, valuations, costings, planning permissions and business plans for converting Capel y Groes into a viable and sustainable community centre. The existing chapel building is a Grade II Listed building in poor condition with no running water or toilet but we still encourage community use and also organise some outdoor activities.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** ALED OWEN EDWARDS **Position (eg Secretary, Chair,** CHAIR **etc) Date** 16/01/2023
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## **MENTER CILYCWM (Charity no. 1171942) Statement of Financial Activities 2021**
**_______________________________________________________________________**
|**Notes**
**Income from:**
Grants from Govt
Donations and legacies
Fundraising
Charitable activities
Other trading activities
Investments
**Total income**
1
2
3
4
**Expenditure on:**
Raising funds
Charitable activities
Other trading activities
**Total expenditure**
5
Net income before transfers
Transfers between funds
Net movement in fund**s**
**Total funds brought**
**forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
-
143.88
658.60
140.00
-
-
**942.48**
500.00
-
-
-
-
-
**500.00**
-
1,441.89
-
**1,441.89**
-
500.00
-
**500.00**
2,009.03
-
(499.41))
**1,509.62**
-
-
-
**-**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
-
143.88
658.60
140.00
-
-
**942.48**
500.00
-
-
-
-
-
**500.00**
-
1,441.89
-
**1,441.89**
-
500.00
-
**500.00**
2,009.03
-
(499.41))
**1,509.62**
-
-
-
**-**|**Year**
**2021**
500.00
143.88
658.60
140.00
-
-
**1,442.48**
-
1,941.89
-
**1,941.89**
2,009.03
-
(499.41)
**1,509.62**|**Year**
**2020**
-
-
24.10
-
-
-
**24.10**
-
787.10
-
**787.10**
2,772.03
-
(763.00)
**2,009.03**|
|---|---|---|---|---|
|||**942.48**|||
||||||
……………………………………….. Chair
16 January 2023 ………………………………... Date
## Notes
1. A grant from Carmarthenshire County Council Community Fund was for Repairs to Capel y Groes.
2. A grant from Cilycwm Community Council was for a Zoom license for community meetings.
3. Donations were from local residents and fundraising income was from firewood sales.
4. Other Income was from room hire.
5. Expenditure was on repairs, insurance, electricity, zoom license, and printing Covid-safety signage for Capel y Groes / Cilycwm Community Centre.
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