Trustees’ Annual Report for the period
From 01/04/2020 Period start date To 31/03/2021 Period end date
Charity name: Buzz Action Foundation CIO
Charity registration number: 1171937
Objectives and Activities
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SORP
reference
Summary of the purposes Para 1.17 TO ADVANCE IN LIFE AND RELIEVE NEEDS
of the charity as set out OF YOUNG PEOPLE RESIDENT IN WESSEX
in its governing AND THE SURROUNDING AREA THROUGH:
(A) THE PROVISION OF RECREATIONAL AND
document
LEISURE TIME ACTIVITIES PROVIDED IN THE
INTEREST OF SOCIAL WELFARE, DESIGNED
TO IMPROVE THEIR CONDITIONS OF LIFE;
(B) PROVIDING SUPPORT AND ACTIVITIES
WHICH DEVELOP THEIR SKILLS, CAPACITIES
AND CAPABILITIES TO ENABLE THEM TO
PARTICIPATE IN SOCIETY AS MATURE AND
RESPONSIBLE INDIVIDUALS.
Summary of the main Para 1.17 BAF runs a number of Youth Clubs
activities in relation to and 1.19 which include an Open Access
those purposes for the Provision, a Youth Circus and a project
public benefit, in for people with additional needs. BAF
particular, the activities, delivers integrated positive activities
projects or services such as Youth Camps, Trips to Cultural
identified in the Events. BAF also provides activities
accounts. for other youth organisations. BAF
organises public events to promote
positive activities.
This was legal and fell outside the
guidance not to conduct residential
youth activities as BAF did not provide
the accommodation or the transport to
these locations. There were no
reported cases of Covid or
transmission at either of these events.
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Statement confirming Para 1.18 Trustees have taken full regard to
whether the trustees guidance issued by the Charity
have had regard to the Commission.
guidance issued by the
Charity Commission on
public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP
reference
Buzz Action Foundation is heavily
dependent on volunteers. Volunteers
include Sessional Support Workers,
Youth Leaders, Project Leadership and
Contribution made by Para 1.38
Workshop Instructors. All volunteers
volunteers
are DBS checked. Volunteers are
required to complete an induction
training course from April 2021.
Other
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Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | During 3 Lockdowns BAF also provided bespoke support and activity equipment to families with vulnerable children. BAF delivered Entertainment and Street Performance outside the homes of families in the Amesbury and Salisbury Area by both Rota and by Request or Referral. Between Lockdowns BAF provided Activities in a safe outdoor environment at various locations. In August 2020 BAF and again in September 2020 rented a camping feld with full facilities enabling families and young people to camp independently and safely with a number of activities provided onsite. A number of activities organised by ourselves saw young people participating in pursuits such as hiking, hillwalking, climbing, circus, crafts and recreational sports. During this period our focus became more inclusive of the wider family, younger siblings and parents. This brought out new skills and abilities with our young people. An example of this is the way our 2 small aerial rigs saw not only young people enjoying the equipment, but teaching younger children how to work with a trapeze or silks safely. Young People were leading workshops and now facilitating activities with their families. While young people could not be involved in delivering during the lockdowns, between lockdowns young people helped deliver workshops and events. |
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Additional information (optional)
You may choose to include further statements where relevant about:
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We are delighted with what we
achieved in an environment of tight
restrictions subject to many changes.
Our most vulnerable young people
Achievements against
were able to access activities and
objectives set
Para 1.41 support.
Despite the brutal withdrawal of
promised funding at the beginning of
the year, thanks to financial support by
Jonathan the Jester and the goodwill of
Performance of
staff and volunteers, we were able to
fundraising activities
continue to meet our financial
against objectives set
commitments for 3 months at the
Para 1.41 beginning of the financial year.
Funding was awarded by emergency
grant making bodies which would see
us able to exist until September. The
Pandemic Restrictions lasted longer
than hoped and fundraising
opportunities in the summer of 2020
were completely removed. Wiltshire
Council, Wiltshire Community
Foundation, circus and the NYA
awarded us funding for future projects
which will see us able to function until
early 2022.
We were awarded a funding stream in
late 2020 which enabled us to retain
an Admin Support and Fundraiser.
Other
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Financial Review
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Review of the charity’s Para 1.21 We are able to meet our commitments
financial position at the and requirements for the next 12
end of the period months with sixty percent of the
funding awarded and the promise of
funding from other sources.
Statement explaining the Para 1.22 We do not currently hold reserves. We
policy for holding regard reserves as any sums held over
reserves stating why they and above the commitments of funds
are held and the running costs of the next 12
months. We do not have this level of
funds available.
Amount of reserves held Para 1.22 zero
Reasons for holding zero Para 1.22 We have not raised monies surplus to
reserves our requirements
Explanation of any Para 1.23 As of 01/04/2021 we are certain that
uncertainties about the we can maintain our commitments
charity continuing as a over the next 12 months.
going concern
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Additional information (optional)
You may choose to include further statements where relevant about:
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Wiltshire Council Stonehenge Area
Board and Salisbury Area Board
Wiltshire Community Foundation
The charity’s principal
sources of funds Circus Wessex
(including any
fundraising)
Para 1.47
The Principal risks facing BAF are
prolonged restrictions caused by the
Lockdown. Loss of volunteers as some
are shielding and others have failed to
A description of the
return, although the retention level has
principal risks facing the
Para 1.46 been higher than expected. Funding
charity
is always uncertain.
Other
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Structure, Governance and Management
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Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by election.
methods including details Election is by Trustees, Executive,Staff
of any constitutional and Stakeholders. This is usually held
provisions e.g. election to by AGM. During pandemic Trustees
post or name of any have remained in post by common
person or body entitled consent and consultation by online
to appoint one or more communication.
trustees
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Additional information (optional)
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| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Trustees Govern. The Executive makes decisions with project Managers. The executive are: Karen Evans Chair of Trustees Jody Drinkall Chief Executive Ofcer, Trustee Jonathan Russell Staf and Senior Facilitator The Managers and volunteers deliver. |
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Other
Reference and Administrative details
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Charity name Buzz Action Foundation CIO
Other name the charity Circus Wessex, Amesbury Youth Cafe, The Element
uses Cafe
Registered charity 1171937
number
Charity’s principal 51 Avon Drive, Alderbuy, Wilts, SP5 3TA
address
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Names of the charity trustees who manage the charity
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Dates acted if not
Trustee name Office (if any)
for whole year
1 Karen Evans Chairperson
2 Jody Drinkall Chief Executive
3 Gary Mitchell
4 Phoebe Gibson
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Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Drinkall
Full name(s) Jody
Position (eg Chief Executive
Secretary, Chair,
etc)
Date
29 January 2022
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Evans
Full name(s) Karen
Position (eg Chair
Secretary, Chair,
etc)
Date
30 January 2022
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Gibson
Full name(s) Phoebe
Position (eg Trustee
Secretary, Chair,
etc)
Date
30 January 2022
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Gary Mitchell has signed a separate copy also attached
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s) Gary Ruskin Mitchell
Position (eg Other trustee
Secretary, Chair,
etc)
Date
28/01/2022
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Accounts Summary 2020 to 2021
Income
Grant Income £20962.00 Other Income £4621.93
Total Income £25583.93
Expenditure
Insurance 2510.00 Venue Rents 1580 Storage Hire 3600 Office & Comm 2600 Equipment 1633 Training 1400 Fuel 2740 Vehicle repair 483 Staff 7482 Subsistence 1273