## **Trustees’ Annual Report for the period**
**From** 01/04/2020 **Period start date To** 31/03/2021 **Period end date**
**Charity name:** Buzz Action Foundation CIO
## **Charity registration number:** 1171937
## **Objectives and Activities**
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SORP
reference
Summary of the purposes Para 1.17 TO ADVANCE IN LIFE AND RELIEVE NEEDS
of the charity as set out OF YOUNG PEOPLE RESIDENT IN WESSEX
in its governing AND THE SURROUNDING AREA THROUGH:
(A) THE PROVISION OF RECREATIONAL AND
document
LEISURE TIME ACTIVITIES PROVIDED IN THE
INTEREST OF SOCIAL WELFARE, DESIGNED
TO IMPROVE THEIR CONDITIONS OF LIFE;
(B) PROVIDING SUPPORT AND ACTIVITIES
WHICH DEVELOP THEIR SKILLS, CAPACITIES
AND CAPABILITIES TO ENABLE THEM TO
PARTICIPATE IN SOCIETY AS MATURE AND
RESPONSIBLE INDIVIDUALS.
Summary of the main Para 1.17 BAF runs a number of Youth Clubs
activities in relation to and 1.19 which include an Open Access
those purposes for the Provision, a Youth Circus and a project
public benefit, in for people with additional needs. BAF
particular, the activities, delivers integrated positive activities
projects or services such as Youth Camps, Trips to Cultural
identified in the Events. BAF also provides activities
accounts. for other youth organisations. BAF
organises public events to promote
positive activities.
This was legal and fell outside the
guidance not to conduct residential
youth activities as BAF did not provide
the accommodation or the transport to
these locations. There were no
reported cases of Covid or
transmission at either of these events.
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Statement confirming Para 1.18 Trustees have taken full regard to
whether the trustees guidance issued by the Charity
have had regard to the Commission.
guidance issued by the
Charity Commission on
public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP
reference
Buzz Action Foundation is heavily
dependent on volunteers. Volunteers
include Sessional Support Workers,
Youth Leaders, Project Leadership and
Contribution made by Para 1.38
Workshop Instructors. All volunteers
volunteers
are DBS checked. Volunteers are
required to complete an induction
training course from April 2021.
Other
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## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|During 3 Lockdowns BAF also provided
bespoke support and activity
equipment to families with vulnerable
children. BAF delivered Entertainment
and Street Performance outside the
homes of families in the Amesbury and
Salisbury Area by both Rota and by
Request or Referral.
Between Lockdowns BAF provided
Activities in a safe outdoor
environment at various locations. In
August 2020 BAF and again in
September 2020 rented a camping
feld with full facilities enabling families
and young people to camp
independently and safely with a
number of activities provided onsite.
A number of activities organised by
ourselves saw young people
participating in pursuits such as hiking,
hillwalking, climbing, circus, crafts and
recreational sports.
During this period our focus became
more inclusive of the wider family,
younger siblings and parents. This
brought out new skills and abilities with
our young people. An example of this
is the way our 2 small aerial rigs saw
not only young people enjoying the
equipment, but teaching younger
children how to work with a trapeze or
silks safely. Young People were leading
workshops and now facilitating
activities with their families.
While young people could not be
involved in delivering during the
lockdowns, between lockdowns young
people helped deliver workshops and
events.||
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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We are delighted with what we
achieved in an environment of tight
restrictions subject to many changes.
Our most vulnerable young people
Achievements against
were able to access activities and
objectives set
Para 1.41 support.
Despite the brutal withdrawal of
promised funding at the beginning of
the year, thanks to financial support by
Jonathan the Jester and the goodwill of
Performance of
staff and volunteers, we were able to
fundraising activities
continue to meet our financial
against objectives set
commitments for 3 months at the
Para 1.41 beginning of the financial year.
Funding was awarded by emergency
grant making bodies which would see
us able to exist until September. The
Pandemic Restrictions lasted longer
than hoped and fundraising
opportunities in the summer of 2020
were completely removed. Wiltshire
Council, Wiltshire Community
Foundation, circus and the NYA
awarded us funding for future projects
which will see us able to function until
early 2022.
We were awarded a funding stream in
late 2020 which enabled us to retain
an Admin Support and Fundraiser.
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 We are able to meet our commitments
financial position at the and requirements for the next 12
end of the period months with sixty percent of the
funding awarded and the promise of
funding from other sources.
Statement explaining the Para 1.22 We do not currently hold reserves. We
policy for holding regard reserves as any sums held over
reserves stating why they and above the commitments of funds
are held and the running costs of the next 12
months. We do not have this level of
funds available.
Amount of reserves held Para 1.22 zero
Reasons for holding zero Para 1.22 We have not raised monies surplus to
reserves our requirements
Explanation of any Para 1.23 As of 01/04/2021 we are certain that
uncertainties about the we can maintain our commitments
charity continuing as a over the next 12 months.
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Wiltshire Council Stonehenge Area
Board and Salisbury Area Board
Wiltshire Community Foundation
The charity’s principal
sources of funds Circus Wessex
(including any
fundraising)
Para 1.47
The Principal risks facing BAF are
prolonged restrictions caused by the
Lockdown. Loss of volunteers as some
are shielding and others have failed to
A description of the
return, although the retention level has
principal risks facing the
Para 1.46 been higher than expected. Funding
charity
is always uncertain.
Other
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## **Structure, Governance and Management**
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Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are appointed by election.
methods including details Election is by Trustees, Executive,Staff
of any constitutional and Stakeholders. This is usually held
provisions e.g. election to by AGM. During pandemic Trustees
post or name of any have remained in post by common
person or body entitled consent and consultation by online
to appoint one or more communication.
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||||
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||The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|Trustees Govern. The Executive
makes decisions with project
Managers. The executive are:
Karen Evans Chair of Trustees
Jody Drinkall Chief Executive Ofcer,
Trustee
Jonathan Russell Staf and Senior
Facilitator
The Managers and volunteers deliver.||
||||||
Other
## **Reference and Administrative details**
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Charity name Buzz Action Foundation CIO
Other name the charity Circus Wessex, Amesbury Youth Cafe, The Element
uses Cafe
Registered charity 1171937
number
Charity’s principal 51 Avon Drive, Alderbuy, Wilts, SP5 3TA
address
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## **Names of the charity trustees who manage the charity**
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Dates acted if not
Trustee name Office (if any)
for whole year
1 Karen Evans Chairperson
2 Jody Drinkall Chief Executive
3 Gary Mitchell
4 Phoebe Gibson
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Other optional information**
**Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Drinkall
Full name(s) Jody
Position (eg Chief Executive
Secretary, Chair,
etc)
Date
29 January 2022
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Evans
Full name(s) Karen
Position (eg Chair
Secretary, Chair,
etc)
Date
30 January 2022
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Gibson
Full name(s) Phoebe
Position (eg Trustee
Secretary, Chair,
etc)
Date
30 January 2022
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Gary Mitchell has signed a separate copy also attached
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Full name(s) Gary Ruskin Mitchell
Position (eg Other trustee
Secretary, Chair,
etc)
Date
28/01/2022
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## **Accounts Summary 2020 to 2021**
## **Income**
Grant Income £20962.00 Other Income £4621.93
## **Total Income £25583.93**
## **Expenditure**
Insurance 2510.00 Venue Rents 1580 Storage Hire 3600 Office & Comm 2600 Equipment 1633 Training 1400 Fuel 2740 Vehicle repair 483 Staff 7482 Subsistence 1273
## **Total Expenses £25301.00**
## **Approved by Alfie Steadman. Independent Examiner.**