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← Bilton Hall Community Trust

2024-03-31-accounts

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to (w KINLW155 R(KK GIRDEN I 2023-24 ANNUAL REPORT Published November 2024

BILTON HALL COMMUNITY TRUST

Dear Team and Valued Customers,

As we reflect on this past year, I am incredibly proud of what we have achieved together. We successfully fulfilled another year of independence as a community charity, welcomed new faces to the Bilton Hall family, built strong community partners and launched Porlock Gardens off to a fantastic start.

This has been a brilliant year for Bilton Hall, culminating in a well-attended and successful annual Funday which garnered applause from the Jarrow Festival. We are proud to be a welcoming space for new individuals and organisations to thrive, and I am confident that Bilton Hall will continue to flourish as a vital hub for our community.

Warm regards, Keith Hemmer Chairman

BILTON HALL COMMUNITY TRUST

Year in Review

Bilton Hall Community Trust has had a remarkable year, marked by financial stability, impactful partnerships, and a flourishing community. They successfully navigated another year as an independent charity, welcoming new people and organizations into our community space. Highlights include the launch of Porlock Gardens, a well-attended annual Funday, and continued support for youth through initiatives like the HAF program and collaborations with Auxillia Youth Services. Crucially, we secured funding for core costs from the Community Foundation, ensuring the center's continued operation amidst economic challenges.

Partnerships and Funding

The centre's success is built on strong partnerships and community engagement. Funding from organizations like the Ballinger Charitable Trust, Alex Ferry, and the Virgin Money Foundation has enabled them to provide vital services and programs.

The Future

Looking ahead, Porlock Gardens is poised for growth with a new project manager, and exciting new activities are planned thanks to funding from Northern Gas Networks. Bilton Hall thrives as a hub of activity, hosting diverse groups and charities, and fostering a sense of belonging for all who enter its doors.

BILTON HALL COMMUNITY TRUST

Financial Overview

Income Statement

Income

Total Revenue: £166,604

Expenses

Total Expenses: £147,846

Reserves

Unrestricted: £43,518 Restricted: £61,723

Balance Sheet

Income was £166,604 (2023: £163,520) of which £67,147 was unrestricted or designated (2023: £77,907) and £99,457 was restricted (2023: £85,613)

Preparation of the accounts on a going concern basis The charity reported unrestricted funds at the year end of £43,518 and has already secured a significant amount of funding for the current year. The financial statements have been prepared on a going concern basis. In making their assessment the trustees have reviewed and considered relevant information, including their annual budget and future cash flows. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on the basis the charity is a going concern.

Expenditure on charitable activities was £147,846 (2023: £164,142) of which £73,615 was unrestricted or designated (2023: £99,262) and £74,231 was restricted (2023: £64,880)

BILTON HALL COMMUNITY TRUST

Funders who support our work

Ballinger Charitable Trust

Allowing us to continue support young people from various settings and giving them the opportunities to gain valuable work experience through our community volunteer project

HAF

Working closely with Auxillia Youth - HAF has allowed us to reach a vast amount of young people across Jarrow through holiday clubs each holiday season, spring summer and winter HAF projects are vital

Community Foundation

As community centres feel the brutal effects of the econmic crisis, in comes community foudnaton with core cost funding, to support us with vital energy bills in difficult times

Alex Ferry

Our community kitchen is seen as the hub of the centre, food always brings people together. Alex Ferry allowed us to continue with Fareshare memberships and to support our community with food

Virgin Money Foundation

Our centre manager keeps us all together and our venue up and running, this fund for 2 years comes to an end next year - but without our manager, some of the fantastic work would not be achieved.

Closing Remarks

As we reflect on the vibrant life of our community centre, it's crucial to acknowledge the vital role funding plays in supporting our daily operations and diverse projects. Every light switched on, every event hosted, every resource provided is made possible through the generosity of our donors and supporters.

Sometimes, it's the smallest donations that make the biggest impact. A few pounds can buy art supplies for a children's workshop, a modest contribution can help maintain our much-loved garden, and a small grant can enable us to launch a new program addressing a critical community need. Every little truly does count, and these contributions collectively create a ripple effect, enriching lives and strengthening our community.

BILTON HALL COMMUNITY TRUST

Looking Forward

Porlock Communuity Gardens

Porlock Community Gardens is blossoming! With the recent arrival of our enthusiastic project manager, Lise, a wave of fresh energy is sweeping through the plots. Spring promises to be a season of vibrant growth and exciting activity, with workshops, planting days, and community gatherings bringing life and laughter to this cherished green space. We can't wait to see what blooms!

HAF activities

Suporting more than 300 hundred families across the easter, summer and xmas periods with food, activities and many trips throughout the year. HAF has become a much needed holiday project for many local families. With the focus being on the children and providing a healthly meal - we hope this will continue in 2024-25

The Music Man

The start of a brillaint partnership - Dean the music man brings his skills in mental health with his newly gained degree in music and makes music the centre point of future events to build upon at Bilton. Suporting Dean to work with many other groups within the centre has developed his small business but built amazing working partnerships and vital links to support people of all ages and abilities.

Groups and Charities

Our community centre is buzzing with activity! We're thrilled to see so many groups and charities flourishing within our facilities. Dance classes are overflowing, Stay and Play fitness sessions are bursting with energy, the boxing club is packing a punch, and our older persons group is welcoming more members than ever.

This summer promises even more excitement, thanks to funding secured from Northern Gas Networks. This partnership will allow us to introduce new activities focused on building energy efficiency advice, signposting to vital resources, and much more.

BILTON HALL COMMUNITY TRUST

A BIG THANK YOU

A community centre is more than just bricks and mortar; it's a vibrant tapestry woven from the contributions of countless individuals. At its heart are the dedicated staff, the tireless volunteers, and the passionate local residents who breathe life into its programs and activities.

Local charities often find a home within community centres, offering vital services and support networks to those in need. Their presence strengthens the social safety net, ensuring that vulnerable individuals have access to resources and assistance.

Small businesses, too, play a crucial role, bringing their unique skills and services to the centre. From the friendly café owner who provides a welcoming space to connect, to the independent artist hosting workshops that spark creativity, they enrich the centre's offerings and foster a sense of local enterprise.

And let's not forget the individuals – the visitors, the participants, the learners, the dreamers – who come seeking connection, learning, or simply a place to belong. Their energy and enthusiasm fuel the centre's spirit, transforming it into a bustling hub of activity. Whether it's joining a fitness class, attending a book club, or participating in a community forum, their presence creates a sense of shared purpose and collective growth.

Every interaction, every shared laugh, every moment of learning contributes to the vibrant ecosystem of a community centre. It's a testament to the power of collaboration, where diverse individuals and organizations come together to create something truly special. YOU, the staff, the volunteers, the charities, the businesses, and the community members – YOU MAKE IT THE COMMUNITY IT IS.

Without you! Bilton Hall wouldnt be Bilton Hall!

YOU ALL MAKE IT THE HEART OF THE COMMUNITY

2023-24 ANNUAL REPORT Taunton Avenue, Jarrow. NE32 3RT TEL: 01914898224 WWW.BILTONHALLCT.COM

BILTON HALL COMMUNITY TRUST CIO

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES

For the year ended 31 March 2024

I report on the financial statements of Bilton Hall Community Trust CIO for the year ended

31 March 2024, which are set on the below pages.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2022 and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of Independents examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view, and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

Have not been met; or

On behalf of KP Simpson Ltd

172 Albert Road

Jarrow

Tyne and Wear NE32 5JA

BILTON HALL COMMUNITY TRUST CIO

STATEMENT OF FINANCIAL ACTIVITES

For the year ended 31 March 2024

Note
Income from:
Donations and legacies
6
Charitable activites
7
Other trading activities
8
Total income
Expenditure on:
Charitable activities
Operation of the Charity
9
Total expenditure
Net income / (expenditure)
Transfer between funds
Net movement of funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
£
£
£
£
1,300
1,300
1,548
99,457
99,457
106,009
65,846
65,846
55,963
67,146
99,457
166,603
163,520
73,615
74,231
147,846
164,142
73,615
74,231
147,846
164,142
-6,469
25,226
18,757
-622
13,672
-13,672 -
-
7,203
11,554
18,757
-622
36,315
50,169
86,484
87,106
43,518
61,723
105,241
86,484

The statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuining activities

The notes on the following pages form an integral part of these accounts.

BILTON HALL COMMUNITY TRUST CIO BALANCE SHEET

As at 31 March 2024

Total
2024
Note
£
£
Fixed Assets
Tangible assets
16
-
Total fixed assets
-
Current assets
Debtors
17
Cash at bank and in hand
18
106,547
Total current assets
106,547
Creditors:amounts falling due within
one year
19
-1,306
Net current assets
105,241
Total assets less current liabilities
105,241
Total net assets or liabilities
105,241
Funds of the charity
Unrestricted and designated funds
43,518
Restricted funds
61,723
Total funds
105,241
The notes on the below pages form an integral part of these accounts.
These financial statements were approved by the Board on:
and are signed on its behalf by:
Keith Hemmer
Chair		 Total
2024
£
£
-		 Total
2023
£
£
-		 Total
2023
£
£
-
-
104,417
104,417
-17,933
86,484
86,484
86,484
36,315
50,169
86,484
86,484
36,315
50,169
86,484

BILTON HALL COMMUNITY TRUST CIO NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainly in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts

The accounts have been prepared in accordance with Accounting and Reporting by Charities: statement of recommended Practice applicable in the UK the Republic of Ireland (FRS 102) (effective October 2019) - Charities SORP (FRS 102), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2022

Bilton Hall Community Trust CIO meets the definition of a public benefit entity under FRS 102

2.2 Preparation of the accounts on a going concern basis

The charity reported unrestricted funds at the year end of £43,518 and has already secured a significant amount of funding for the current year. The financial statements have been prepared on a going concern basis. In making their assessment the trustees have reviewed and considered relevant information, including their annual budget and future cash flows. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on the basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.3 Grants and donations

Income from government and other grants, whether 'capital' gramts or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

BILTON HALL COMMUNITY TRUST CIO NOTE TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the Charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recogniused as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is desribed in the trustee's annual report

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains and losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for a particular areas of the charity's work or for specific projects being undertaken by the charity

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty

BILTON HALL COMMUNITY TRUST CIO NOTE TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

4.2 Charitable activites

Expenditure on charitable activities includes the costs of community activities and events and other activities undertaken to further the purposes of the charity and their associated costs

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts

4.6 Provisions and liabilities

A liability is measured on recognition at its historical cost and the subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight link basis, the charity does not currently have any tangible fixed assets

Fixtures and fittings

Straight line over four years

BILTON HALL COMMUNITY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

Analysis of income
6Donations and legacies
Donations and gifts
7Charitable activities
Admissions
Tuck shop
Diner
Greggs Foundation core
Asda Foundation
South Tyneside Council
Virgin Money
The Key Fund
Community Foundation
Fund Day Funding
Kickstart Program
Alex Ferry Foundation
HAF - STC activities
Coalfields Student Support
Other small grants
Ballinger
Community at Bilton
Inspire
Jarrow festival
Sir James Knott
8Other trading activities
Room hire
Fundraising
Taunton Bar
Other income		 Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
£
£
£
£
1,300
1,300
1,548
1,300
1,300
1,548
1,923
1,923
2,295
6,228
6,228
8,646
8,748
8,748
11,319
17,075
17,075
250
0
975
938
938
18,000
15,000
15,000
5,097
8,493
8,493
9,360
10,000
10,000
2,500
0
1,985
0
2,400
0
25,052
24,563
24,563
9,880
0
2,750
0
0
10,000
10,000
0
1,219
1,219
0
624
624
0
2,000
2,000
0
9,545
9,545
0
16,899
99,457
116,356
106,009
36,519
36,519
39,462
5,899
5,899
7,483
4,010
4,010
4,067
2,520
2,520
4,951
48,948
0
48,948
55,963

Income was £166,604 (2023: £163,520) of which £67,147 was unrestricted or designated (2023: £77,907) and £99,457 was restricted (2023: £85,613)

BILTON HALL COMMUNITY TRUST CIO

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

Analysis of expenditure on charitable activities

9Charitable activities
Office wages
Rates
Heat, light and power
Cleaning
Repairs and renewals
Legal and professional charges
Printing, stationery and postage
Telephone
Subscriptions
General Expenses
Depreciation
Stock purchases
Project expenditure
Volunteer expenses
Governance costs
Independent examiner's fees for
reporting on the accounts		 Unrestricted
Restricted
Total
Total
Funds
Funds
2024
2023
£
£
£
£
10,405
31,385
41,790
48,639
0
755
19,353
19,353
18,614
6,265
6,265
4,253
8,235
5,250
13,485
14,941
675
1,095
1,770
0
762
762
783
1,549
1,549
3,157
1,703
1,703
3,889
6,235
240
6,475
4,265
988
15,345
15,345
10,889
0
36,011
36,011
50,935
1,618
250
1,868
1,002
1,470
1,470
1,032
73,615
74,231
147,846
164,142

Expenditure on charitable activities was £147,846 (2023: £164,142) of which £73,615 was unrestricted or designated (2023: £99,262) and £74,231 was restricted (2023: £64,880)

10 Fees for examination of the accounts
Independent examiner's fees 1,470 1,032
11 Analysis of staff costs and the cost of key management personnel
Salaries and wages 41,790 48,639

No employee received remuneration about £60,000

BILTON HALL COMMUNITY TRUST CIO NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

12 Staff numbers

The average monthly head count was X staff (2023: 9 staff) and the average number of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employees's work 2024 2023
Charitable activities 4

4

13 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or related entity

Trustees expenses

The trustee expenses have been incurred in the year totalled £2,074

Transaction(s) with related parties

The following trustee received payment for providing professional services to the charity through their estabilished companies

Name of trustee
Samantha Harrison
Linda Wallace
Name of trustee
Samantha Harrison		 Relationship to charity
Auxillia Youth Services CIC
ESQB Ltd
Relationship to charity
Auxillia Youth Services CIC		 Description of the
2024
transaction
£
Room hire received
650
Provision of HAF winter
7,580
activities
Providing payroll &
bookkeeping services
Description of the
2023
transaction
£
Develop a new training
5,540
opportunity for young ppl
Room hire income received
640
Fundraising income
646

The charity undertook an arms length process to ensure they chose the best provider, Samantha Harrison and Linda Wallace were not part of the decision making process

BILTON HALL COMMUNITY TRUST CIO NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

14 Definded contribution pension scheme

The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund There is currently no employee employed by the organisation that is currently in the pension scheme

15 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or S252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives

16Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
SL 25%
Balance brought forward
Charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward
17Debtors and prepayments
Debtors
18Cash at bank and in hand
Cash at bank
Cash in hand		 Fixtures and
Fittings
£
5,224
5,250
5,224
5,224
1,313
5,224
0
3,937
2024
2023
£
£
0
0
2024
2023
£
£
106,512
104,382
35
35
106,547
104,417

BILTON HALL COMMUNITY TRUST CIO NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2024

19 Creditors and accruals
rs and accruals
Trade creditors
Accruals		 2024
2023
£
£
225
16,704
1,080
1,229
1,305
17,933

20 Events after the end of reporting period

No events (requiring adjustment to the accounts) have occurred after the end of the year reporting period

21 Analysis of charitable funds

Analysis of movements in unrestricted funds

Unrestricted funds Fund Incoming Incoming Resources Fund
B f/ward Resources expended Transfers C f/ward
£ £ £ £ £
General unrestricted fund 7,610 67,146 73,614 13,673 14,815
Designated funds
Bilton Hall shop 14,178 14,178
Fundraising 14,601 14,601
Sections and Groups -77 -77
36,315 67,146 73,614 13,673 43,517
alysis of charitable funds
Analysis of movements in restricted funds
Restricted funds Fund Incoming Resources Fund
B f/ward Resources expended Transfers C f/ward
£ £ £ £ £
Asda Foundation 1,833 1,833
Arnold Clark 1,000 1,000
South Tyneside Council 21,682 938 -10,780 -1,800 10,040
Streetgames 2,148 2,148
Virgin Money 10,339 15,000 -14,940 10,399
Other Small Grants 1,685 -491 -1,194 0
Community Foundation 3,785 10,000 -28 -10,000 3,757
Fun Day Funding 737 -336 -401 0
Kickstart Program 997 -997 0
Alex Ferry Foundation 2,400 2,400
HAF - STC activities 755 24,563 -23,347 1,971
Coalfields Student Support 2,807 -3,125 318 0
Ballinger 10,000 -5,407 4,593
Community at Biilton 1,219 -197 1,022
Greggs - Porlock 17,075 -3,385 13,690
Inspire 624 -496 128
Jarrow Festival 2,000 -309 401 2,092
Sir James Knott 9,545 -5,729 3,816
The Key UK 8,493 -5,660 2,833
50,169 99457 -74230 -13673 61722

22 Analysis of charitable funds