2021-03-31-accounts - Slaithwaite Civic Hall Trust

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Xo. CHARITY COMMISSION | Independent examiner's report on the (3a) FOR ENGLAND AND WALES accounts

Section A

Independent Examiner’s Report

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Report to the trustees/ ; a
members of Slaithwaite Civic Hall Trust
On accounts for the year | 31 March 2021
ended
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Charity no | 1171899
(if any)
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numbers

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2021.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which give me cause to believe that in, any material respect:

e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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: .
Relevant professional | FCA
qualification(s) or body
(if any):
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Date:
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Address: | Revell Ward Limited
7" Floor, 30 Market Street
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IER

Oct 2018

Huddersfield, HD1 2HQ

Section B

Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

Oct 2018

Slaithwaite Civic Hall Trust

Charity number: 1171899

Section A - Receipts and payments account 1 April 2020 to 31 March 2021

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||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total| |funds|funds|funds|2020| |£|£|£|£| |Receipts| |Grant|Income|19,431|5,000|24,431|-| |Long Term|Hire|18,608|-|18,608|16,958| |Regular|Hire|3,397|~|3,397|14,035| |Private|Hire &|Functions|165|-|165|3,823| |Fundraising|-|“|-|1,474| |Donations|-|-|-|2,007| |Total|receipts|41,601|5,000|46,601|38,297| |Payments| |Heat and|light|6,470|-|6,470|9,502| |Maintenance|and|cleaning|4,756|-|4,756|3,695| |Insurance|2,057|-|2,057|2,009| |Rates|795|-|795|1,663| |Sundry expenses|180|-|180|232| |Total|payments|14,258|-|14,258|17,101| |Net of|receipts|27,343|5,000|32,343|21,196| |Cash funds|at|start|of period|57,570|17,000|74,570|53,374| |Cash funds at|period|end|84,913|22,000|106,913|74,570|

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Slaithwaite Civic Hall Trust

Charity number: 1171899

Section B - Statement of assets and liabilities at 31 March 2021

	Unrestricted	Restricted	Total
	funds	funds	funds
	£	£	£
1. Cash funds
Cash at bank	84,812	22,000	106,812
Cash in hand	101	-	101
Totalcashfunds	84,913	22,000	106,913

2. Investment assets

Slaithwaite Civic Hall - an asset to be maintained by Slaithwaite Civic Hall Trust for community use, transferred from Kirklees Council in March 2019.

On behalf of the trustees:

Christopher Woodhead- Chair of trustees

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Dates...24|o|1rcccekeccccccesesbeceeeeeneseeersenetentteeeeeees
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NOTES

1 The charity benefits from unpaid general volunteers helping out in various roles. This cost is not recognised in the accounts.
2 The charity rents space to a company in which another trustee is a director. This trustee is excluded from trustee decisions on rental rates agreed for this company.

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es Trustees’ Annual Report for the period
Period start date Period end date
Day Month Year Day Monih
a f 1 April 2020 31 March
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Period start date Period end date Day Month Year Day Monih Year 1 April 2020 31 March 2021 From To

section A

Reference and administration details

Charity name

SLAITHWAITE CIVIC HALL TRUST

Registered charity number (if any) | 1171899

Charity's principal address | 10 SCAPE VIEW GOLCAR

HUDDERSFIELD

Names of the charity trustees who manage the charity

/ Dates acted if not for Name of person (or body) entitled 1 |Ghristopher Woodhead [Char |TCS 2[GoronB e ver | |SC™C~“~ssSC“‘C’NNNN#N#CNC#C#“C 3[lanBuchanan |CdSSC™~—“—sSCSSC“‘(S(SOC‘(KSC;C#;dS 4|crigGrmes || 5 [Victoria Minton «|——=SSSS=«d OOnBOWOTIOO. |[SSCS] B|SusanC o ke||P 9 | Margaret Fearnley eee eee eee a a A | ae Se Q A QO QOa CO O ( a esnen QO( 9 2 A GC ( Names of the trustees for the charity, if any, (for example, any custodian trustees) \NameCSC’ acted if not for wholle year

Names and addresses of advisers (Optional information)

TAR

March 2012

Type

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of adviser Name Address
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Name of chief executive or names of senior staff members (Optional information)
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Section B Structure, governance and management

Description of the charity’s trusts

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Type of governing document Conshtthen
How the charity is constituted Charitable Incorporated Organisation
Trustee selection methods Appointed by Trustees
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:

e policies and procedures adopted for the induction and training of trustees;
e the charity’s organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The objects of the ClO are

(1) to further or benefit the residents of Slaithwaite and the surrounding area without distinction of sex, sexual orientation, disability, race or of political, religious or other opinions in accordance with the protected Summary of the objects of the characteristics defined by current legislation by associating together charity set out in its residents and local authorities, voluntary and other organisations in a governing document common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. (2) in furtherance of these objects but not otherwise, the trustees shall have power to establish, secure, preserve and hold on trust the 2 March 2012

TAR

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establishment of Slaithwaite Civic Hall as a community asset and to
maintain or manage or co-operate with any statutory authority in the
maintenance and management of such a centre for activities promoted
by the charity in furtherance of the above objects.
(3) To promote the performing and visual arts for the public benefit.
Activity during 2020 and 2021 has been severely affected by the national
and local restrictions imposed due to the Covid pandemic. The hall was
closed to community users for much of the period with only a small
number of hirers using the building for a few weeks when the easing of
restrictions allowed the building to be open.
Summary of the main . .
activities undertaken for the The Slaithwaite Civic Hall Trust continues to be managed by volunteers
public benefit in relation to from the community. The vacant office space was hired by new tenants
these objects (include within at the start of the year. The continued letting of office space has provided
this section the statutory an increase in funds which will be used towards refurbishment of the
declaration that trustees have | Duilding.
had regard to the guidance a ;
issued by the Charity In making decisions the trustees have had due regard to the Charity
Commission on public Commission's public benefit guidance where that guidance is relevant.
benefit)
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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

e policy on grantmaking;
e policy programme related investment;
e contribution made by volunteers.

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section D Achievements and performance
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TAR

March 2012

Section D Achievements and performance eryoe—; arit reportSince the on achievements. hall was closedThere to hirers were for no much public of the peperfo r mancesiod it is during the difficult to during9 the year y year and most rehearsals by performing arts groups were cancelled. y Community bookings were not permitted for most of the period. The Trustees continued to meet regularly, mainly by remote means, to monitor and review the position with regard to national and local restrictions. Decisions on re-opening were made in line with local authority advice and risk assessments undertaken by the trustees, however the severity of the pandemic meant that use of the building was restricted to a very small number of weeks only, and by a handful of hirers.

Plans for refurbishment of the building remain in place and were reviewed by the Trustees but refurbishment activity was inevitably delayed due to the pandemic.

The Slaithwaite Civic Hall Trust continued to build on financial reserves which will enable future development of and improvements to the facilities in the Civic Hall.

TAR

March 2012

Section E

Financial review

The reserves held by the charity have 2 purposes:
Brief statement of the 1. To hold sufficient capital in reserve to ensure the charity can charity’s policy on reserves always meet its financial obligations 2. To build up sufficient capital to carry out much needed improvements and refurbishment of the Civic Hall
Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about: e the charity's principal sources of funds (including any fundraising);
e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Position (eg Secretary,Full name(s)|Chair,) CHAIRCHRISTOPHER OF TRUSTEES WOODHEAD | rrtts—‘Ci‘sC etc) Dte) 728) 01/27

TAR

March 2012