THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MATTHEW, BLACKMOOR & WHITEHILL
Registered Charity number 1171865
(ST MATTHEW'S CHURCH)
REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
ST MATTHEW'S CHURCH
CONTENT
| Page | |
|---|---|
| Information | 3 |
| Annual Report | 4-5 |
| Independent examiner's report | 6 |
| Statement of Income & Expenditure | 7-9 |
| Balance Sheet | 10-11 |
| Notes to the accounts | 12-13 |
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ST MATTHEW'S CHURCH
Information
Vicar
None at 31 December 2023 Parish has a vacancy
Bankers
Treasurer
Independent Examiner
Lloyds Bank Farnham Branch PO Box 1000 BX1 1LT Mrs Leonie Sadler ACMA 19 Liphook Road Bordon Hampshire GU35 9DA Mr Rodney Fisher FCA, FCMA Liss
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ST MATTHEW'S CHURCH
Annual Report for the year ended 31 December 2023
Background
While the parish is in interregnum, the Parochial Church Council (PCC) has the responsibility of co-operating with the Diocese of Portsmouth in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has the maintenance responsibilities for the Church building itself. The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.
Objectives and Activities
The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish communities of Blackmoor & Whitehill. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live in our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament.
Membership
Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.`
Vicar None: Vacancy Church Wardens Mrs Davina Hudson Mr Stephen Jolliffe Acting Lay Chairman Elected members Rev David Aldous Ms Linda Buckland Mrs Sylvia Boddington Mr David Cooper Mr Robin Helliwell Mr Torben Houlberg FCA Rev Wendy Mallas Mrs Jean Mitchell Mrs Jilly Prideaux Mrs Leonie Sadler ACMA Treasurer Mrs Jenny Wilkinson Safeguarding Secretary Ms Gemma McDonald
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ST MATTHEW'S CHURCH
Annual Report for the year ended 31 December 2023
Committees
The PCC operates through a number of committees, which meet between the meetings of the PCC
Standing Committee This is the only committee required by law. It consists of the incumbent, the Church Wardens, the Secretary and the Treasurer. It has power to transact the business of the PCC between its meetings, subject to any directions by the PCC Building Committee: Attends to matters relating to the stewardship of the church buildings and fabric and the church yard Worship Committee: Meets to plan and develop the diverse worship of God in the parish in support of the vicar Fundraising & Social Attends to all social functions undertaken such as organising the fund Committee raising events, the annual church fete, the harvest festival and any Christmas activities. Review of the year: The full PCC met 6 times during the year. Committees met between meetings and reports were received by the full PCC and discussed as necessary. No unapproved remuneration was paid to any PCC member.
-
It is our policy to invest our fund balances with the CBF Church of England Deposit Fund.
-
Payments were made to the Diocese during the year of £37,063. At the end of this year there were no arrears
Reserves policy: This policy requires the PCC to maintain sufficient reserves to cover the normal gross running costs of the church for 6 months.
The trustees declare that they have approved the report and the accounts above on 13 March 2024
Stephen Jolliffe Acting Lay Chairman
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ST MATTHEW'S CHURCH
Independent examiner's Report to the Parochial Church Council (the trustees) of St Matthew's Church, Blackmoor & Whitehill
I report to the trustees on my examination of the accounts of St Matthew's Church (the Trust) for the year ended 31 December 2023.
Responsibilities and basis for the report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material
- accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2.[the accounts do not accord with these records; or]
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed by:
Rodney Fisher FCA, FCMA
Date: 12 March 2024
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ST MATTHEW'S CHURCH, BLACKMOOR
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
INCOME AND EXPENDITURE
----- Start of picture text -----
Unrestricted Designated Restricted Endowment 2023 2022
Note funds Funds funds funds Total Total
£ £ £ £ £
RECEIPTS
Voluntary income
- - -
Planned giving 17,256 17,256 17,199
Income tax recovered from gift
aid 5,432 - 19 - 5,451 6,209
Collections 5,183 - - - 5,183 6,085
Donations 2,530 - 450 - 2,980 3,014
Grants & VAT recovered - - - - - 1,900
Legacies - - - - - 35,500
30,401 - 469 - 30,870 69,907
Activities for generating funds
Fundraising events 7 3,220 - 420 - 3,640 6,711
Income tax recovered from gift
aid - - - - - -
3,220 - 420 - 3,640 6,711
Income from charitable (Church)
activities
- -
Fees from weddings & funerals 7,366 3,368 10,734 9,056
Soup Cafe & Church Café 9,767 - - - 9,767 8,255
Other income - - - - - 1,340
- -
17,133 3,368 20,501 18,651
Income from investments
Interest 5,264 - - 236 5,500 2,276
Unrealised Gains on Lord
Selborne's fund - - - 748 748 ( 1,047 )
5,264 - - 984 6,248 1,229
Total incoming resources 56,018 - 4,257 984 61,259 96,498
-
Total payments (see page 8) ( 54,600 ) ( 5,880 ) ( 2,175 ) ( 62,655 ) ( 57,110 )
Surplus (deficit) for the year 1,418 ( 5,880 ) 2,082 984 ( 1,396 ) 39,388
----- End of picture text -----
The notes on pages 12 and 13 form part of these financial statements
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ST MATTHEW'S CHURCH, BLACKMOOR
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
INCOME AND EXPENDITURE
| Note PAYMENTS Fundraising, cost of goods sold Cost of fundraising events 7 Soup Cafe & Drop-in Charitable activities (activities directly relating to the work of the Church) Missionary and charitable giving Home missions and other church societies Total giving Diocesan Parish Share Church running expenses Water rates Heating & lighting Insurance General maintenance Major repairs & refurbishment Clergy expenses Other ministry costs Licences & other fees Sundry expenses Church management & administration PCC Secretary Web site & IT costs Room & equipment hire Printing, stationery & books Telephone, broadband & postage Total expended resources |
funds £ 291 1,664 1,955 305 - 305 37,063 214 3,661 2,907 596 - 38 610 - 1,465 46,859 2,971 493 687 1,282 353 5,786 54,600 Unrestricted |
£ - - - - - - - - - - - 5,880 - - - - 5,880 - - - - - - 5,880 Designated Funds |
£ - - - 432 291 723 - - - - 1,000 - - - 452 - 2,175 - - - - - - 2,175 Restricted funds |
funds - - - - - - - - - - - - - - - - - - - - - - - - Endowment |
2023 Total £ 291 1,664 1,955 737 291 1,028 37,063 214 3,661 2,907 1,596 5,880 38 610 452 1,465 54,914 2,971 493 687 1,282 353 5,786 62,655 |
2022 Total £ 228 1,259 1,487 1,161 - 1,161 37,060 146 4,086 2,157 5,064 - 85 948 689 160 51,556 2,034 401 589 651 392 4,067 57,110 |
|---|---|---|---|---|---|---|
The notes on pages 12 and 13 form part of these financial statements
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ST MATTHEW'S CHURCH, BLACKMOOR
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 INCOME AND EXPENDITURE
STATEMENT OF FUNDS
| UNRESTRICTED General funds DESIGNATED Tower & Kitchen Reordering Kitchen & Accessable Toilet Meeting Room Electric Installation Oil tank Font move RESTRICTED Church yard fund Fabric fund Junior Church fund Sponsored child Missionary Opp fund Music fund Tower fund ENDOWMENT FUND Lord Selborne's fund TOTAL FUNDS |
Balance b/fwd 25,602 - 103,000 20,000 10,000 10,000 5,000 148,000 111 93 450 519 1,076 680 7,522 10,451 7,887 191,940 |
Receipts 56,018 - - - - - - - - - 210 610 - 1,215 2,222 4,257 984 61,259 |
Payments ( 54,600 ) ( 5,880 ) - - - - - ( 5,880 ) ( 1,000 ) - ( 16 ) ( 432 ) - ( 713 ) ( 14 ) ( 2,175 ) - ( 62,655 ) |
Transfer ( 653 ) 138,000 ( 103,000 ) ( 20,000 ) ( 10,000 ) - ( 5,000 ) - 889 - - - - - - 889 ( 236 ) - |
Balance c/fwd 26,367 132,120 - - - 10,000 - 142,120 - 93 644 697 1,076 1,182 9,730 13,422 8,635 190,544 |
2022 Total 25,602 - 103,000 20,000 10,000 10,000 5,000 148,000 111 93 450 519 1,076 680 7,522 10,451 7,887 191,940 |
|---|---|---|---|---|---|---|
The notes on pages 12 and 13 form part of these financial statements
Page 9
ST MATTHEW'S CHURCH, BLACKMOOR
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
BALANCE SHEET
----- Start of picture text -----
Unrestricted Designated Restricted Endowment 2023 2022
Note funds Funds funds funds Total Total
£ £ £ £ £
CASH FUNDS A
Bank Current Account 6,738 - - - 6,738 6,965
- - -
Deposit Funds 13,867 13,867 15,034
Cash in Hand 2,062 - - - 2,062 270
- - -
22,667 22,667 22,269
OTHER MONETARY ASSETS
Debtors 2 2,084 - - - 2,084 2,717
Prepayments 3 197 - - - 197 11
- - -
2,281 2,281 2,728
INVESTMENT ASSETS
Short Term Investments B 3,972 148,000 13,422 8,635 174,029 167,913
LIABILITIES
Creditors 4 ( 988 ) - - - ( 988 ) ( 871 )
Accruals 5 ( 1,565 ) ( 5,880 ) - - ( 7,445 ) ( 100 )
( 2,553 ) ( 5,880 ) - - ( 8,433 ) ( 971 )
26,367 142,120 13,422 8,635 190,544 191,939
----- End of picture text -----
The notes on pages 12 and 13 form part of these financial statements
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ST MATTHEW'S CHURCH, BLACKMOOR
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
BALANCE SHEET
NOTE A - RECONCILIATION OF CASH
| Opening Balance Net Receipts/(Payments) Change in Monetary Assets Change in Liabilities Transfers Closing Balance NOTE B - INVESTMENTS As at 1st January Interest Received Change in Market Value Interfund Transfer Investment Sale As at 31st December |
Current Accounts 6,965 ( 9,436 ) 447 7,462 1,300 6,738 |
Deposit Funds 15,034 133 - - ( 1,300 ) 13,867 Short Term Investments 160,026 5,264 ( 132 ) 236 - 165,394 |
Cash in Hand 270 1,792 - - - 2,062 Lord Selborne's Fund 7,887 236 748 ( 236 ) - 8,635 |
Total 22,269 ( 7,511 ) 447 7,462 - 22,667 Total 2023 167,913 5,500 616 - - 174,029 |
2022 Total 13,586 37,288 956 439 30,000 - 22,269 2022 Total 136,691 2,245 ( 1,023 ) 30,000 - 167,913 |
|---|---|---|---|---|---|
The CBF Church of England Deposit Funds are invested by CCLA in a unit trust, which aims to provide a high level of capital security and competive rates of interest, suitable for CoE charities' short term investments. Hence, it is not covered by Government Insurance.
Stephen Jolliffe Acting Lay Chairman and Church Warden
Leonie Sadler ACMA Treasurer
The notes on pages 12 and 13 form part of these financial statements
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ST MATTHEW'S CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1[ACCOUNTING POLICIES:]
1.1[Accounting convention and policies]
The financial statements of the PCC have been prepared in accordance with Church Accounting Regulations 2006 using the accruals basis.
1.2 Basis of preparation of the financial statements
The financial statements have been prepared under the historical cost convention.
1.3 Incoming resources
All incoming resources are included in the Statement of financial activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold.
Donated facilities are included at the value to the Charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services of volunteeers. Donated services or facilities are included as income at a valuation which is an estimate of the financial cost borne by the donor where such cost is quantifiable and measurable.
Income tax recoverable in relation to donations received under Gift Aid (GA) or the Gift Aid Small Donations Scheme (GASDS) is recognised at the time of the donation.
1.4 Resources expended
All expenditure is accounted for on an accruals basis and have been included under expense categories that aggregate all costs for allocation to activities. Where the costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
Support costs are those costs incurred directly in support of expenditure on the objects of the Charity and include project management. Govenance costs are those incurred in connection with administration of the Charity and compliance with constitutional and statutory requirements.
| 2 DEBTORS HMRC, gift aid tax recoverable VAT recoverable (LPWGS) Grant Other amounts due to PCC |
2023 £ 2,084 - - - 2,084 |
2022 £ 2,026 191 500 - 2,717 |
|---|---|---|
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ST MATTHEW'S CHURCH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| 3 PREPAYMENTS Water Photocopier Rental 4 CREDITORS Wedding fee deposits 100 Up Club Secretarial services 5 ACCRUALS Quinquennial Report Fees Reordering Architect's Fees Electricity |
£ - 197 197 £ 405 278 305 988 £ 1,465 5,880 100 7,445 |
£ 11 - 11 £ 400 271 200 871 £ - - 100 100 |
|---|---|---|
6 OTHER MATTERS
At the July 2021 PCC meeting it was agreed to establish a number of designated funds to 'ring fence' unrestricted funds available bearing in mind the need to keep adequate unrestricted recerves to cover approximately six months' normal expenditure.
Over the last two years, six months' expenditure has been between £27,000 and £28,500. Thus, there have been transfers from the designated funds to ensure that the unrestricted funds available are at least £25,000.
| 7 FUND RAISING ACTIVITIES 100Up Club Amazon Apple Day Calenders Christmas Books HMRC, gift aid collected Penny collections Quiz Night Race Night Ride & stride Talent Night |
Income £ 271 5 1,635 - 23 381 22 1,135 - 168 - 3,640 |
Expense £ - - - - - - - ( 291 ) - - - ( 291 ) |
2023 £ 271 5 1,635 - 23 381 22 844 - 168 - 3,349 |
2022 £ 204 - 864 70 - - - - 1,600 375 711 3,824 |
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