# **THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MATTHEW, BLACKMOOR & WHITEHILL** **Registered Charity number 1171865** ## **(ST MATTHEW'S CHURCH)** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **REPORTS AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ## **ST MATTHEW'S CHURCH** ## **CONTENT** ||Page| |---|---| |Information|3| |Annual Report|4-5| |Independent examiner's report|6| |Statement of Income & Expenditure|7-9| |Balance Sheet|10-11| |Notes to the accounts|12-13| Page 2 ## **ST MATTHEW'S CHURCH** ## **Information** ## **Vicar** None at 31 December 2023 Parish has a vacancy ## **Bankers** ## **Treasurer** ## **Independent Examiner** Lloyds Bank Farnham Branch PO Box 1000 BX1 1LT Mrs Leonie Sadler ACMA 19 Liphook Road Bordon Hampshire GU35 9DA Mr Rodney Fisher FCA, FCMA Liss Page 3 ## **ST MATTHEW'S CHURCH** ## **Annual Report for the year ended 31 December 2023** ## **Background** While the parish is in interregnum, the Parochial Church Council (PCC) has the responsibility of co-operating with the Diocese of Portsmouth in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has the maintenance responsibilities for the Church building itself. The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. ## **Objectives and Activities** The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish communities of Blackmoor & Whitehill. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live in our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament. ## **Membership** Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.` Vicar None: Vacancy Church Wardens Mrs Davina Hudson Mr Stephen Jolliffe Acting Lay Chairman Elected members Rev David Aldous Ms Linda Buckland Mrs Sylvia Boddington Mr David Cooper Mr Robin Helliwell Mr Torben Houlberg FCA Rev Wendy Mallas Mrs Jean Mitchell Mrs Jilly Prideaux Mrs Leonie Sadler ACMA Treasurer Mrs Jenny Wilkinson Safeguarding Secretary Ms Gemma McDonald Page 4 ## **ST MATTHEW'S CHURCH** ## **Annual Report for the year ended 31 December 2023** ## **Committees** The PCC operates through a number of committees, which meet between the meetings of the PCC Standing Committee This is the only committee required by law. It consists of the incumbent, the Church Wardens, the Secretary and the Treasurer. It has power to transact the business of the PCC between its meetings, subject to any directions by the PCC Building Committee: Attends to matters relating to the stewardship of the church buildings and fabric and the church yard Worship Committee: Meets to plan and develop the diverse worship of God in the parish in support of the vicar Fundraising & Social Attends to all social functions undertaken such as organising the fund Committee raising events, the annual church fete, the harvest festival and any Christmas activities. Review of the year: The full PCC met 6 times during the year. Committees met between meetings and reports were received by the full PCC and discussed as necessary. No unapproved remuneration was paid to any PCC member. - It is our policy to invest our fund balances with the CBF Church of England Deposit Fund. - Payments were made to the Diocese during the year of £37,063. At the end of this year there were no arrears Reserves policy: This policy requires the PCC to maintain sufficient reserves to cover the normal gross running costs of the church for 6 months. The trustees declare that they have approved the report and the accounts above on 13 March 2024 **Stephen Jolliffe Acting Lay Chairman** Page 5 ## **ST MATTHEW'S CHURCH** ## **Independent examiner's Report to the Parochial Church Council (the trustees) of St Matthew's Church, Blackmoor & Whitehill** I report to the trustees on my examination of the accounts of St Matthew's Church (the Trust) for the year ended 31 December 2023. ## **Responsibilities and basis for the report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2.[the accounts do not accord with these records; or] 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed by: Rodney Fisher FCA, FCMA Date: 12 March 2024 Page 6 **ST MATTHEW'S CHURCH, BLACKMOOR** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **INCOME AND EXPENDITURE** **----- Start of picture text -----**
Unrestricted Designated Restricted Endowment 2023 2022
Note funds Funds funds funds Total Total
£ £ £ £ £
RECEIPTS
Voluntary income
- - -
Planned giving 17,256 17,256 17,199
Income tax recovered from gift
aid 5,432 - 19 - 5,451 6,209
Collections 5,183 - - - 5,183 6,085
Donations 2,530 - 450 - 2,980 3,014
Grants & VAT recovered - - - - - 1,900
Legacies - - - - - 35,500
30,401 - 469 - 30,870 69,907
Activities for generating funds
Fundraising events 7 3,220 - 420 - 3,640 6,711
Income tax recovered from gift
aid - - - - - -
3,220 - 420 - 3,640 6,711
Income from charitable (Church)
activities
- -
Fees from weddings & funerals 7,366 3,368 10,734 9,056
Soup Cafe & Church Café 9,767 - - - 9,767 8,255
Other income - - - - - 1,340
- -
17,133 3,368 20,501 18,651
Income from investments
Interest 5,264 - - 236 5,500 2,276
Unrealised Gains on Lord
Selborne's fund - - - 748 748 ( 1,047 )
5,264 - - 984 6,248 1,229
Total incoming resources 56,018 - 4,257 984 61,259 96,498
-
Total payments (see page 8) ( 54,600 ) ( 5,880 ) ( 2,175 ) ( 62,655 ) ( 57,110 )
Surplus (deficit) for the year 1,418 ( 5,880 ) 2,082 984 ( 1,396 ) 39,388
**----- End of picture text -----**
_The notes on pages 12 and 13 form part of these financial statements_ Page 7 ## **ST MATTHEW'S CHURCH, BLACKMOOR** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **INCOME AND EXPENDITURE** |**Note**
**PAYMENTS**
_Fundraising, cost of goods sold_
Cost of fundraising events
**7**
Soup Cafe & Drop-in
_Charitable activities (activities_
_directly relating to the work of the_
_Church)_
Missionary and charitable giving
Home missions and other
church societies
Total giving
Diocesan Parish Share
Church running expenses
Water rates
Heating & lighting
Insurance
General maintenance
Major repairs & refurbishment
Clergy expenses
Other ministry costs
Licences & other fees
Sundry expenses
_Church management &_
_administration_
PCC Secretary
Web site & IT costs
Room & equipment hire
Printing, stationery & books
Telephone, broadband &
postage
**Total expended resources**|**funds**
**£**
291
1,664
**1,955**
305
-
**305**
37,063
214
3,661
2,907
596
-
38
610
-
1,465
**46,859**
2,971
493
687
1,282
353
**5,786**
**54,600**
**Unrestricted**|**£**
-
-
**-**
-
-
**-**
-
-
-
-
-
5,880
-
-
-
-
**5,880**
-
-
-
-
-
**-**
**5,880**
**Designated**
**Funds**|**£**
-
-
**-**
432
291
**723**
-
-
-
-
1,000
-
-
-
452
-
**2,175**
-
-
-
-
-
**-**
**2,175**
**Restricted**
**funds**|**funds**
-
-
**-**
-
-
**-**
-
-
-
-
-
-
-
-
-
-
**-**
-
-
-
-
-
**-**
**-**
**Endowment**|**2023**
**Total**
**£**
**291**
**1,664**
**1,955**
**737**
**291**
**1,028**
**37,063**
**214**
**3,661**
**2,907**
**1,596**
**5,880**
**38**
**610**
**452**
**1,465**
**54,914**
**2,971**
**493**
**687**
**1,282**
**353**
**5,786**
**62,655**|_2022_
_Total_
_£_
_228_
_1,259_
_1,487_
_1,161_
_-_
_1,161_
_37,060_
_146_
_4,086_
_2,157_
_5,064_
_-_
_85_
_948_
_689_
_160_
_51,556_
_2,034_
_401_
_589_
_651_
_392_
_4,067_
_57,110_| |---|---|---|---|---|---|---| _The notes on pages 12 and 13 form part of these financial statements_ Page 8 **ST MATTHEW'S CHURCH, BLACKMOOR** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 INCOME AND EXPENDITURE** ## **STATEMENT OF FUNDS** |**UNRESTRICTED**
General funds
**DESIGNATED**
Tower & Kitchen Reordering
Kitchen & Accessable Toilet
Meeting Room
Electric Installation
Oil tank
Font move
**RESTRICTED**
Church yard fund
Fabric fund
Junior Church fund
Sponsored child
Missionary Opp fund
Music fund
Tower fund
**ENDOWMENT FUND**
Lord Selborne's fund
**TOTAL FUNDS**|**Balance**
**b/fwd**
25,602
-
103,000
20,000
10,000
10,000
5,000
**148,000**
111
93
450
519
1,076
680
7,522
**10,451**
7,887
**191,940**|**Receipts**
56,018
-
-
-
-
-
-
**-**
-
-
210
610
-
1,215
2,222
**4,257**
984
**61,259**|**Payments**
( 54,600 )
( 5,880 )
-
-
-
-
-
**( 5,880 )**
( 1,000 )
-
( 16 )
( 432 )
-
( 713 )
( 14 )
**( 2,175 )**
-
**( 62,655 )**|**Transfer**
( 653 )
138,000
( 103,000 )
( 20,000 )
( 10,000 )
-
( 5,000 )
**-**
889
-
-
-
-
-
-
**889**
( 236 )
**-**|**Balance**
**c/fwd**
**26,367**
**132,120**
**-**
**-**
**-**
**10,000**
**-**
**142,120**
**-**
**93**
**644**
**697**
**1,076**
**1,182**
**9,730**
**13,422**
**8,635**
**190,544**|_2022_
_Total_
_25,602_
_-_
_103,000_
_20,000_
_10,000_
_10,000_
_5,000_
_148,000_
_111_
_93_
_450_
_519_
_1,076_
_680_
_7,522_
_10,451_
_7,887_
_191,940_| |---|---|---|---|---|---|---| _The notes on pages 12 and 13 form part of these financial statements_ Page 9 ## **ST MATTHEW'S CHURCH, BLACKMOOR** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **BALANCE SHEET** **----- Start of picture text -----**
Unrestricted Designated Restricted Endowment 2023 2022
Note funds Funds funds funds Total Total
£ £ £ £ £
CASH FUNDS A
Bank Current Account 6,738 - - - 6,738 6,965
- - -
Deposit Funds 13,867 13,867 15,034
Cash in Hand 2,062 - - - 2,062 270
- - -
22,667 22,667 22,269
OTHER MONETARY ASSETS
Debtors 2 2,084 - - - 2,084 2,717
Prepayments 3 197 - - - 197 11
- - -
2,281 2,281 2,728
INVESTMENT ASSETS
Short Term Investments B 3,972 148,000 13,422 8,635 174,029 167,913
LIABILITIES
Creditors 4 ( 988 ) - - - ( 988 ) ( 871 )
Accruals 5 ( 1,565 ) ( 5,880 ) - - ( 7,445 ) ( 100 )
( 2,553 ) ( 5,880 ) - - ( 8,433 ) ( 971 )
26,367 142,120 13,422 8,635 190,544 191,939
**----- End of picture text -----**
_The notes on pages 12 and 13 form part of these financial statements_ Page 10 **ST MATTHEW'S CHURCH, BLACKMOOR** ## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **BALANCE SHEET** ## **NOTE A - RECONCILIATION OF CASH** |Opening Balance
Net Receipts/(Payments)
Change in Monetary Assets
Change in Liabilities
Transfers
Closing Balance
**NOTE B - INVESTMENTS**
As at 1st January
Interest Received
Change in Market Value
Interfund Transfer
Investment Sale
**As at 31st December**|**Current**
**Accounts**
6,965
( 9,436 )
447
7,462
1,300
**6,738**|**Deposit**
**Funds**
15,034
133
-
-
( 1,300 )
**13,867**
**Short Term**
**Investments**
160,026
5,264
( 132 )
236
-
**165,394**|**Cash in**
**Hand**
270
1,792
-
-
-
**2,062**
**Lord**
**Selborne's**
**Fund**
7,887
236
748
( 236 )
-
**8,635**|**Total**
**22,269**
**( 7,511 )**
**447**
**7,462**
**-**
**22,667**
**Total 2023**
**167,913**
**5,500**
**616**
**-**
**-**
**174,029**|_2022_
_Total_
_13,586_
_37,288_
_956_
_439_
_30,000_
_-_
_22,269_
_2022_
_Total_
_136,691_
_2,245_
_( 1,023 )_
_30,000_
**-**
_167,913_| |---|---|---|---|---|---| The CBF Church of England Deposit Funds are invested by CCLA in a unit trust, which aims to provide a high level of capital security and competive rates of interest, suitable for CoE charities' short term investments. Hence, it is not covered by Government Insurance. **Stephen Jolliffe Acting Lay Chairman and Church Warden** **Leonie Sadler ACMA Treasurer** _The notes on pages 12 and 13 form part of these financial statements_ Page 11 **ST MATTHEW'S CHURCH** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **1[ACCOUNTING POLICIES:]** ## **1.1[Accounting convention and policies]** The financial statements of the PCC have been prepared in accordance with Church Accounting Regulations 2006 using the accruals basis. ## **1.2 Basis of preparation of the financial statements** The financial statements have been prepared under the historical cost convention. ## **1.3 Incoming resources** All incoming resources are included in the Statement of financial activities when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the Charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services of volunteeers. Donated services or facilities are included as income at a valuation which is an estimate of the financial cost borne by the donor where such cost is quantifiable and measurable. Income tax recoverable in relation to donations received under Gift Aid (GA) or the Gift Aid Small Donations Scheme (GASDS) is recognised at the time of the donation. ## **1.4 Resources expended** All expenditure is accounted for on an accruals basis and have been included under expense categories that aggregate all costs for allocation to activities. Where the costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources. Support costs are those costs incurred directly in support of expenditure on the objects of the Charity and include project management. Govenance costs are those incurred in connection with administration of the Charity and compliance with constitutional and statutory requirements. |**2 DEBTORS**
HMRC, gift aid tax recoverable
VAT recoverable (LPWGS)
Grant
Other amounts due to PCC|**2023**
**£**
**2,084**
**-**
**-**
**-**
**2,084**|_2022_
_£_
_2,026_
_191_
_500_
_-_
_2,717_| |---|---|---| Page 12 **ST MATTHEW'S CHURCH** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** |**3 PREPAYMENTS**
Water
Photocopier Rental
**4 CREDITORS**
Wedding fee deposits
100 Up Club
Secretarial services
**5 ACCRUALS**
Quinquennial Report Fees
Reordering Architect's Fees
Electricity|**£**
**-**
**197**
**197**
**£**
**405**
**278**
**305**
**988**
**£**
**1,465**
**5,880**
**100**
**7,445**|_£_
_11_
_-_
_11_
_£_
_400_
_271_
_200_
_871_
_£_
_-_
_-_
_100_
_100_| |---|---|---| ## **6 OTHER MATTERS** At the July 2021 PCC meeting it was agreed to establish a number of designated funds to 'ring fence' unrestricted funds available bearing in mind the need to keep adequate unrestricted recerves to cover approximately six months' normal expenditure. Over the last two years, six months' expenditure has been between £27,000 and £28,500. Thus, there have been transfers from the designated funds to ensure that the unrestricted funds available are at least £25,000. |**7 FUND RAISING ACTIVITIES**
100Up Club
Amazon
Apple Day
Calenders
Christmas Books
HMRC, gift aid collected
Penny collections
Quiz Night
Race Night
Ride & stride
Talent Night|**Income**
**£**
271
5
1,635
-
23
381
22
1,135
-
168
-
**3,640**|**Expense**
**£**
-
-
-
-
-
-
-
( 291 )
-
-
-
**( 291 )**|**2023**
**£**
**271**
**5**
**1,635**
**-**
**23**
**381**
**22**
**844**
**-**
**168**
**-**
**3,349**|_2022_
_£_
_204_
_-_
_864_
_70_
_-_
_-_
_-_
_-_
_1,600_
_375_
_711_
_3,824_| |---|---|---|---|---| Page 13