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2021-01-20-accounts

Trustees' Annual Report for the period

Period start date Period end date 21 Jan 2020 20 Jan 2021 From To

Section A Reference and administration details

Charity name

Friends of Gosforth Central Park

Other names charity is known by

Registered charity number (if any) 11718862

Charity's principal address c/o 56, Moor Road North Newcastle upon Tyne Postcode NE3 1AB

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
E. Bray
T. Crook
A. Gillard Chair
K. Graham Secretary
P. Morrill Treasurer until August 2020
N. Perry
J. Van der Linden
K. Vickers
S. Wootten
R. French Treasurer from August 2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

Charitable Incorporated Organisation

Trustees are elected at the AGM from nominations received from Trustee selection methods Members; one third of trustees retire each year, but are eligible for re(eg. appointed by, elected by) election.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The community organisation “Friends of Gosforth Central Park” was set up in March 2013 and was registered as a Charitable Incorporated Organisation, with the same name, on 2 March 2017.

Section C Objectives and activities

The objects of the CIO are for the benefit of the inhabitants of Newcastle upon Tyne to provide or assist in the provision of facilities for recreation and other leisure time occupation in the interest of social Summary of the objects of the welfare with the object of improving the conditions of life for the charity set out in its inhabitants, in particular but not exclusively by the preservation, governing document promotion, support, assistance and improvement of Gosforth Central Park.

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When planning activities, trustees have considered the Commission’s guidance on public benefit and the specific objects of the CIO.

The CIO organises and guides of the work of volunteers, most of whom are members of the CIO.

This work in Gosforth Central Park involves the maintenance and improvement of the Park, including routine tasks such as litter picking, and the care for plants and shrubs, flower beds and planters; other activities have included the further development of a Wildlife Area. Summary of the main activities undertaken for the Work with schools and our Events programme were suspended during public benefit in relation to this year because of Covid19 restrictions. these objects (include within this section the statutory As the year progressed, we carried out Risk Assessments and found a declaration that trustees have style of working which allowed us to resume most of our usual had regard to the guidance volunteering activities, and while respecting social distancing and other issued by the Charity requirements. Commission on public benefit)

As the year progressed, we carried out Risk Assessments and found a style of working which allowed us to resume most of our usual volunteering activities, and while respecting social distancing and other requirements.

Additional details of objectives and activities (Optional information)

We are all volunteers, with elected Trustees assuming the management of volunteers’ activities.

You may choose to include further statements, where relevant, about:

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Section D Achievements and erformance p

Summary of the main
achievements of the charity
during the year		 Despite the various impacts of the Covid-19 pandemic, the biggest
achievement of the CIO is that the Park continues to be in good
condition. This is a great tribute to the work of our loyal group of
volunteers and the efforts of trustees to organise this.
During the first lockdown from March, the Park was closed to
volunteering and all planting suffered from drought and hot
weather.Monday volunteeringwas allowed to resume, initially on
a limited basis, in June and we managed to catch up with
maintenance. From then onwards, respecting social distancing and
other Governmental guidance, volunteer numbers have almost
reached the level of previous years, although our working practices
have had to change, and volunteers are not allowed to use the
enclosed space of the Hut.
In all of this we have been guided by staff ofUrban Green
Newcastle(UGN) and our work is now carried out under terms of a
licence from UGN, working to our Risk Assessments which
emphasise the need to follow Government rules.
OurAGMwas planned for 21stMarch but, with lockdown imminent,
trustees decided that we could not conduct a public meeting;
instead, members agreed by email to the reports and nominations
for trustees. Trustees have used Zoom for their most recent
meetings.
A series of changes to the work ofTrusteeswas caused by Peter
Morrill’s resignation. Peter, supported by Lucy, had done an
enormous amount of work right from our beginnings in 2013. We
record our thanks to him for all of this. We were fortunate to co-opt
Roger French to take over as Treasurer. Tim Crook has taken over
as Data Protection Officer, dealing with membership and email
communications, while Karen Graham does our popular Facebook
posts. Steve Wootten and Jo van der Linden now organise the
Monday work sessions.
We are grateful, as ever, to those Members and park users who
have madedonationsto support our work, including some
Standing Orders which will be Gift Aided now that we are
registered to reclaim tax paid. Thanks to the generosity of donors
and Ward grants, over the years, we still have a reasonable
reserve. However, our income has been much reduced during this
year and we will be looking carefully at our spending levels and at
ways to further increase our funding.
We have continued to structure volunteer activity around a number
ofGroupswho lead on the planning and care of Plants, the
development of the Wildlife Area, and on Equipment and Safety.
We are phasing out use of bedding plants, to be replaced by more
sustainable planting and the use of seeds. We have made
progress on the management of overgrown shrubs and a path has
been formed around the Bulman Club. In the Wildlife Area, the

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Section D Achievements and erformance p

pond is recovering from the drought and more hedgerow shrubs and wildflower seeds have been planted. Several trees were planted as a result of a generous donation. Good work has been carried out on machine repair and maintenance; special thanks are due to Tim Crook for his work on our Risk Assessments and detailed plans for various projects.

Covid restrictions meant that we could not hold any of our usual Events . However, since one of the main objectives of our Events programme was to encourage greater use and awareness of the Park, it should be noted that the public use of the Park has increased enormously during the year. Benches and the picnic tables have been very well used, the Children’s Playground and the tennis and basketball courts have all been very busy.

It became clear that the development proposals, for the Bulman Club area, for the tennis and basketball courts, and for use of the ladies bowling green and pavilion, have been abandoned. Trustees have prepared our own analysis and ideas for the future of these areas and a document has been circulated to all CIO Members and sent to UGN, to Ward Councillors and to SPACE for Gosforth for comment. For the area around the Bulman Club, we see great potential benefits in creating better links between the High Street and the Park.

For the former bowling green area, we have left a gate open to allow access to this part of the Park and we are encouraging its use as a Quiet Area, and with potential for community activities.

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Section E Financial review

Brief statement of the Trustees have adopted a more explicit policy towards reserves to ensure charity’s policy on reserves that funding would be available to maintain or replace our principal operating machinery, and to cover insurance and other costs.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

We have developed an income stream from CIO Members making Standing Orders and have registered with HMRC for Gift Aid and also for online funding schemes from purchases.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Allan Aitken Gillard Position (eg Secretary, Chair Chair, etc)

Date 08 June 2021

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~~a ee~~		 CC16a
~~_~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Restricted Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 1,198 - - - - 1,198 3,701
Council Grants - - - - - - 900
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
- - - - - - -
Sub total(Gross income for
AR)		 (Gross income for
AR)
1,198		 - - - - 1,198 4,601
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
1,198
-
-
1,198
4,601
~~——————~~
A3 Payments
Tools and Tool Maintenance 1,117 - - - - 1,117 392
Hire Charges - - - - - - 15
Plants,shrubs,fertilisers etc 424 - - - - 424 443
Site Maintenance 261 - - - - 261 588
Insurance 134 - - - - 134 134
Publicity 10 - - - - 10 9
Wildlife area 346 - - - - 346 506
Evetnts - - - - - - 1,284
Miscellaneous 76 - - - - 76 339
**Sub total ** 2,368 - - - - 2,368 3,710
A4 Asset and investment
purchases, (see table)
Battery hedge trimmer
-
-
-
-
-
Caompostingfacilities
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
2,368
-
-
2,368
3,710
~~———=—~~
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 - 1,170
-
- - 1,170
891
-
- -
-
-
7,768
- -
7,768
-
6,598
-
- 6,598
891
~~SSSS=~~

CCXX R1 accounts (SS)

08/06/2021

1

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds 6,598
-
-
-
-
-
-
-
-
6,598
-
-
Total cash funds
~~—====~~
(agree balances with receipts and payments (agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~—==—~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets -
-
-
-
-
-
-
-
-
-
~~7~~
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the
charity’s own use		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
~~iss~~
Fund to which Amount due When due
Details liability relates (optional) (optional)
-
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees
Date of
approval
Roger David French
08/06/2021
Treasurer Friends of Gosforth Central
Park
Print Name
Signature
B5 Liabilities
~~—~~

CCXX R2 accounts (SS)

08/06/2021

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