## **Trustees' Annual Report for the period** Period start date Period end date 21 Jan 2020 20 Jan 2021 **From To** ## Section A Reference and administration details ## **Charity name** Friends of Gosforth Central Park **Other names charity is known by** **Registered charity number (if any)** 11718862 **Charity's principal address** c/o 56, Moor Road North Newcastle upon Tyne **Postcode NE3 1AB** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||E. Bray|||| ||T. Crook|||| ||A. Gillard|Chair||| ||K. Graham|Secretary||| ||P. Morrill|Treasurer|until August 2020|| ||N. Perry|||| ||J. Van der Linden|||| ||K. Vickers|||| ||S. Wootten|||| ||R. French|Treasurer|from August 2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustees are elected at the AGM from nominations received from Trustee selection methods Members; one third of trustees retire each year, but are eligible for re(eg. appointed by, elected by) election. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The community organisation “Friends of Gosforth Central Park” was set up in March 2013 and was registered as a Charitable Incorporated Organisation, with the same name, on 2 March 2017. - policies and procedures adopted for the induction and training of trustees; - adopted for the induction and On 1 April 2019, most parks in Newcastle upon Tyne, including Gosforth Central Park, were leased by the City Council for 125 years to an - training of trustees; organisation now known as Urban Green Newcastle, a charitable -  the charity’s organisational organisation, which now has taken overall responsibility. structure and any wider network with which the charity The Trustees have worked in cooperation with Urban Green Newcastle to works; develop ways of working in accordance with Governmental guidance -  relationship with any related concerning volunteering during the Covid pandemic. parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The objects of the CIO are for the benefit of the inhabitants of Newcastle upon Tyne **to provide or assist in the provision of facilities for recreation and other leisure time occupation** in the interest of social **Summary of the objects of the** welfare with the object of improving the conditions of life for the **charity set out in its** inhabitants, **in particular** but not exclusively **by the preservation, governing document promotion, support, assistance and improvement of Gosforth Central Park.** **TAR** March **2012** 2 When planning activities, trustees have considered the Commission’s guidance on public benefit and the specific objects of the CIO. The CIO organises and guides of the work of volunteers, most of whom are members of the CIO. This work in Gosforth Central Park involves the maintenance and improvement of the Park, including routine tasks such as litter picking, and the care for plants and shrubs, flower beds and planters; other activities have included the further development of a Wildlife Area. **Summary of the main activities undertaken for the** Work with schools and our Events programme were suspended during **public benefit in relation to** this year because of Covid19 restrictions. **these objects (include within this section the statutory** As the year progressed, we carried out Risk Assessments and found a **declaration that trustees have** style of working which allowed us to resume most of our usual **had regard to the guidance** volunteering activities, and while respecting social distancing and other **issued by the Charity** requirements. **Commission on public benefit)** As the year progressed, we carried out Risk Assessments and found a style of working which allowed us to resume most of our usual volunteering activities, and while respecting social distancing and other requirements. ## **Additional details of objectives and activities (Optional information)** We are all volunteers, with elected Trustees assuming the management of volunteers’ activities. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and erformance p |**Summary of the main**
**achievements of the charity**
**during the year**|Despite the various impacts of the Covid-19 pandemic, the biggest
achievement of the CIO is that the Park continues to be in good
condition. This is a great tribute to the work of our loyal group of
volunteers and the efforts of trustees to organise this.
During the first lockdown from March, the Park was closed to
volunteering and all planting suffered from drought and hot
weather.**Monday volunteering**was allowed to resume, initially on
a limited basis, in June and we managed to catch up with
maintenance. From then onwards, respecting social distancing and
other Governmental guidance, volunteer numbers have almost
reached the level of previous years, although our working practices
have had to change, and volunteers are not allowed to use the
enclosed space of the Hut.
In all of this we have been guided by staff of**Urban Green**
**Newcastle**(UGN) and our work is now carried out under terms of a
licence from UGN, working to our Risk Assessments which
emphasise the need to follow Government rules.
Our**AGM**was planned for 21stMarch but, with lockdown imminent,
trustees decided that we could not conduct a public meeting;
instead, members agreed by email to the reports and nominations
for trustees. Trustees have used Zoom for their most recent
meetings.
A series of changes to the work of**Trustees**was caused by Peter
Morrill’s resignation. Peter, supported by Lucy, had done an
enormous amount of work right from our beginnings in 2013. We
record our thanks to him for all of this. We were fortunate to co-opt
Roger French to take over as Treasurer. Tim Crook has taken over
as Data Protection Officer, dealing with membership and email
communications, while Karen Graham does our popular Facebook
posts. Steve Wootten and Jo van der Linden now organise the
Monday work sessions.
We are grateful, as ever, to those Members and park users who
have made**donations**to support our work, including some
Standing Orders which will be Gift Aided now that we are
registered to reclaim tax paid. Thanks to the generosity of donors
and Ward grants, over the years, we still have a reasonable
reserve. However, our income has been much reduced during this
year and we will be looking carefully at our spending levels and at
ways to further increase our funding.
We have continued to structure volunteer activity around a number
of**Groups**who lead on the planning and care of Plants, the
development of the Wildlife Area, and on Equipment and Safety.
We are phasing out use of bedding plants, to be replaced by more
sustainable planting and the use of seeds. We have made
progress on the management of overgrown shrubs and a path has
been formed around the Bulman Club. In the Wildlife Area, the| |---|---| **TAR** March **2012** 4 ## Section D Achievements and erformance p pond is recovering from the drought and more hedgerow shrubs and wildflower seeds have been planted. Several trees were planted as a result of a generous donation. Good work has been carried out on machine repair and maintenance; special thanks are due to Tim Crook for his work on our Risk Assessments and detailed plans for various projects. Covid restrictions meant that we could not hold any of our usual **Events** . However, since one of the main objectives of our Events programme was to encourage greater use and awareness of the Park, it should be noted that the public use of the Park has increased enormously during the year. Benches and the picnic tables have been very well used, the Children’s Playground and the tennis and basketball courts have all been very busy. It became clear that the **development proposals,** for the Bulman Club area, for the tennis and basketball courts, and for use of the ladies bowling green and pavilion, have been abandoned. Trustees have prepared our own analysis and ideas for the future of these areas and a document has been circulated to all CIO Members and sent to UGN, to Ward Councillors and to SPACE for Gosforth for comment. For the area around the Bulman Club, we see great potential benefits in creating better links between the High Street and the Park. For the former bowling green area, we have left a gate open to allow access to this part of the Park and we are encouraging its use as a Quiet Area, and with potential for community activities. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the** Trustees have adopted a more explicit policy towards reserves to ensure **charity’s policy on reserves** that funding would be available to maintain or replace our principal operating machinery, and to cover insurance and other costs. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); We have developed an income stream from CIO Members making Standing Orders and have registered with HMRC for Gift Aid and also for online funding schemes from purchases. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Allan Aitken Gillard **Position (eg Secretary,** Chair **Chair, etc)** **Date** 08 June 2021 **TAR** March **2012** 6 |21/01/2020
20/01/2021
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~~a ee~~|**CC16a**
~~_~~|| |---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|||**Total funds**|**Last year**|| ||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**|| |**A1 Receipts**|||||||||||| |Donations|**1,198**||**-**|**-**||**-**|**-**||**1,198**|**3,701**|| |Council Grants|**-**||**-**|**-**||**-**|**-**||**-**|**900**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**1,198**||**-**|**-**||**-**|**-**||**1,198**|**4,601**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**1,198**
**-**
**-**
**1,198**
**4,601**
~~——————~~|||||||||||| |**A3 Payments**|||||||||||| |Tools and Tool Maintenance|**1,117**||**-**|**-**||**-**|**-**||**1,117**|**392**|| |Hire Charges|**-**||**-**|**-**||**-**|**-**||**-**|**15**|| |Plants,shrubs,fertilisers etc|**424**||**-**|**-**||**-**|**-**||**424**|**443**|| |Site Maintenance|**261**||**-**|**-**||**-**|**-**||**261**|**588**|| |Insurance|**134**||**-**|**-**||**-**|**-**||**134**|**134**|| |Publicity|**10**||**-**|**-**||**-**|**-**||**10**|**9**|| |Wildlife area|**346**||**-**|**-**||**-**|**-**||**346**|**506**|| |Evetnts|**-**||**-**|**-**||**-**|**-**||**-**|**1,284**|| |Miscellaneous|**76**||**-**|**-**||**-**|**-**||**76**|**339**|| |**_Sub total_ **|**2,368**||**-**|**-**||**-**|**-**||**2,368**|**3,710**|| |**A4 Asset and investment**
**purchases, (see table)**
**Battery hedge trimmer**
**-**
**-**
**-**
**-**
**-**
Caompostingfacilities
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**2,368**
**-**
**-**
**2,368**
**3,710**
~~———=—~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 1,170**
**-**
**- - 1,170**
**891**
**-**
**- -**
**-**
**-**
**7,768**
**- -**
**7,768**
**-**
**6,598**
**-**
**- 6,598**
**891**
~~SSSS=~~||||||||||| CCXX R1 accounts (SS) 08/06/2021 1 ## **Section B Statement of assets and liabilities at the end of the period** ||||||**Unrestricted**||**Restricted**||**Endowment**| |---|---|---|---|---|---|---|---|---|---| |**Categories**||**Details**|||**funds**||**funds**||**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|**6,598**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,598**
**-**
**-**
**_Total cash funds_**
~~—====~~||||||||| |||(agree balances with receipts and payments|(agree balances with receipts and payments||||||| |||account(s))|||OK||OK||OK| ||||||**Unrestricted**||**Restricted**||**Endowment**| ||||||**funds**||**funds**||**funds**| |||**Details**|||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—==—~~||||||||| |||**Details**|||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~7~~||||||||| |||**Details**|||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~iss~~||||||||| ||||||**Fund to which**||**Amount due**||**When due**| |||**Details**|||**liability relates**||**(optional)**||**(optional)**| |**-**
**-**
**-**
**-**
**-**
Signed by one or two trustees on
behalf of all the trustees
Date of
approval
Roger David French
08/06/2021
Treasurer Friends of Gosforth Central
Park
Print Name
Signature
**B5 Liabilities**
~~—~~|||||||||| CCXX R2 accounts (SS) 08/06/2021 2