Trustees’ Annual Report for the period
From 21 August 2021 To 31 January 2023 Period end date
Charity name: PORTSMOUTH CITY COUNCIL ELEMENTARY EDUCATION FOUNDATION
Charity registration number: 1171858
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance education in Portsmouth for those 12 or under |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
• the provision of a site or sites in Portsmouth for an educational institution(s) and/or • providing for any educational institution in Portsmouth such special benefits of any kind not normally provided by the LA or the DoE and/or • providing grants or loans towards improvements to any educational institution in the area of benefit to raise the standard of education or improve access to education and/or • promoting education by providing financial help |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference No further statement Para 1.38 Policy on grant making
No further statement Para 1.38 Policy on social investment including program related investment No further statement Para 1.38 Contribution made by volunteers No further statement Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the charity has met its objectives to the public benefit by the on-going provision of sites in Portsmouth for education institutions(s). |
Additional information (optional) You may choose to include further statements where relevant about:
No further statement Achievements against Para 1.41 objectives set No further statement Performance of fundraising activities against objectives Para 1.41 set No further statement
| Investment performance against objectives |
Para 1.41 | |
|---|---|---|
| Other | No further statement |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Trust had income of £86,428 and expenditure of £97,775 resulting in net outgoings of £11,347 due to necessary works to property and a reduction in rental income following a tenant vacancy. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The cumulative net income from rentals is applied to the maintenance programme of the Trusts' property in the first instance and thereafter for consideration of grants relating to the aims of the Trust. |
| Amount of reserves held | Para 1.22 | £183,425 |
| Reasons for holding zero reserves |
Para 1.22 | - |
| Details of fund materially in deficit |
Para 1.24 | - |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The Trust are reviewing their options in dealing with the current challenges relating to potential repair & maintenance costs and tenant vacancies. |
| Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
- The Trust are reviewing their options in dealing with the current challenges relating to potential repair & maintenance costs and tenant vacancies. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | No further statement |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No further statement |
| A description of the principal risks facing the charity |
Para 1.46 | No further statement |
| Other | No further statement |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Charity Commission Scheme |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust Deed dated 2.8.2013 |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected from amongst the councillors elected to Portsmouth City Council. |
| including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
councillors elected to Portsmouth City Council. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | No further statement |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | No further statement |
| Relationship with any related parties |
Para 1.51 | No further statement |
| Other | No further statement |
Reference and Administrative details
| Charity name | PORTSMOUTH CITY COUNCIL ELEMENTARY EDUCATION FOUNDATION |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1171858 |
| Charity’s principal address | PORTSMOUTH CITY COUNCIL LEGAL SERVICES CIVIC OFFICES GUILDHALL SQUARE PORTSMOUTH PO1 2AL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Cllr Ryan William Brent |
Trustee | 25 June 2021 to date | Portsmouth City Council | |
| Cllr Terry Robin Norton |
Trustee | 22 July 2019 to date | Portsmouth City Council | |
| Cllr Robert Gerald Van Cordlandt Vernon-Jackson |
Trustee | 19 May 2019 to date | Portsmouth City Council | |
| Cllr Hugh Mason | Trustee | 31 March 2021 until 12 September 2022 |
Portsmouth City Council | |
| Cllr Suzy Horton | Trustee | 31 March 2021 until 9 September 2022 |
Portsmouth City Council | |
– Corporate trustees names of the directors at the date the report was approved
Director name Ryan William Brent Terry Robin Norton Robert Gerald Van Cordlandt Vernon-Jackson
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
n/a |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| n/a | n/a | n/a |
Name of chief executive or names of senior staff members (Optional information) n/a
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Robert Gerald Van Cordlandt Vernon-Jackson |
||
Chair of Trustees |
||
| 26.01.2023 | ||
| 26.01.2023 |
CHARITY COMMISSION FOR ENGLANO AND WALES Portjmouth cityCoun¢ll Ehm•ntaryEduEatlon 1171858 Recei ts and ments accounts CC168 For tho pDrlod from To 0110412021 3110312022 Section A Receipts and payments Unre8trlc¢¢d fwid# Re5trlcted lund Endowment Total funds La81 yo8r tothv n••r••t tvth• E A1 Ro¢al t• Rla1 an¢ S•Thl¢g Chargv 26,KS 330 •.iJJ 50,000 330 $22 Grants Flaiuined p110 Ch ross Incom8 or ARJ 42B 05.907 nY4• m•n ¥e• t•bl• . Tot•1 r•c•lpt¥ 08,4 A3 P•ym•nts Bullng Workn and th•rge8 NOR Ch&roa Interest char J2.0 31• 44,2JO Sub tol•l 97,775 97,775 .470 A4 *A•ot •nd In¥tmONt Sub total 97,775 97.77$ 82,470 Net of recglpts/fpAym•nts) A5 Translors botwwn fund8 A6 Cuh lund• last •r end Cash lund$ thls year end 11,317 11,347 16,4B3 11,347 11.347 16,483 CXX R1 accwnts ISSI CU.,.. 14( (L 13112r2022
Saction B Statement of assets and liabilities at the end of thp. pp.ricJd Unrn8trfct•d fund• tv nMr•¥t£ RtrIcI•d lund# Endowm•nt fvndx C.'ItpgoNips B1 Cllsh funds Caèh fu>w 11,347 Total ¢a¥h funds 11,347 cLcuntlill Unrq4tsld•d fund Ra•trSclod lund• End0¢ lund• Detl4 Ils Fund Curv•nl v4lu• Dctails b•lo Fund tD whl¢h C••t lopUon4 CurrnTrt on•1 B4 A•tI r•taln•d for th• charlty'• own u•• FIKd IlJ,425 Fund lo whlth •uniou• •n 85 Llibllltl•• 690.iaJ &gn8d bye* or truslees on b¢hwlf ofwll the tyyslees Dat8 of val &'Gnature Prfnt Name CCXX R2 wccounts IS81 13112r2022
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS Report to the Offlcers/MemberslTrustees of PORTSMOUTH CITY COUNCIL ELEMENTARY EDUCATION FOUNDATION: Charity Number 1171858 For the Accounts prepared to the 31" March 2022 Res ertlve re5 onsibllltles of Offlcers and Examlner The offlcers of the group are responsible for the preparation of the accounts. The officers consider that an audit is not required and that an independent examination is needed. It is my responsibility to: • Examlne the accounts and to State whether any particular matters have come to my attentlon Basls of In ndent examlne My examlnatlon was carrled out In accor(lance with 8eneral directlons as glven by the Charity Commission. An examinatlon Includes a review of the accounting records kept by the trustees and a comparison of the account5 prepared wSth those record5. It also includes consideration of any unusual item5 or dlsclosures in the accounts and seeking explanations from the officer5 concernin8 such matters. In endent exlmlnerfs ststemen In connection with my examination, no matter has come to my attention.. 11 Whlch gives me reasonable cause to believe that In. any materlal respect, the requlrements below have not been met.. To keep proper and accurate accountlng records To ppare accounts whlch accord with the accountln8 records and comply wlth statutory accountlng requirements or 21 To which, in my oplnlon, attention should be drawn In order for a proper understanding of the accounts to be reached. Mark Gottig Accountin8 Technlclan- Portsmouth City Councll 11112 Signed on behalf of the Trustees by; Date 2J Gerald Vernon-jackson