Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year 01 04 2022 To 31 03 2023
From
Section A Reference and administration details
Charity name Retford u3a Other names charity is known by Registered charity number (if any) 1171852 Charity's principal address 19 Oakdale Road Retford Notts Postcode DN22 7GX
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|
| Bryan Gladstone | Chair | ||||
| Pamela Mann | Secretary | ||||
| Patricia Everitt | Treasurer | ||||
| Sue Paul | Membership Secretary |
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| Carol Knowles | Joint Group Co- ordinator |
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| Caroline Marsh | Joint Group Co- ordinator |
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| Pippa Ramsay | Speaker Finder | ||||
| Section B Structure, governance and management | |||||
| scription of the charity’s trusts Type of governing document (eg. trust deed, constitution) Constitution, adopted 25thMarch 2021 How the charity is constituted (eg. trust, association, company) An unincorporated members association and a member of the Third Age Trust Trustee selection methods (eg. appointed by, elected by) Trustees are appointed or re-appointed annually at the Annual General Meeting held in April |
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Constitution, adopted 25thMarch 2021 |
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| An unincorporated members association and a member of the Third Age Trust |
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| Trustees are appointed or re-appointed annually at the Annual General Meeting held in April |
Description of the charity’s trusts
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Additional governance issues (Optional information)
Membership of Retford u3a is open to people no longer in full time You may choose to include employment in Retford and the surrounding area. additional information, where relevant, about:
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The Third Age Trust, of which Retford u3a is a member, provides advice,
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policies and procedures guidance, policies and procedures for the conduct of Retford u3a. adopted for the induction and training of trustees; Membership of Retford u3a is by annual subscription and a proportion of that is paid to The Third Age Trust for that guidance and also insurance
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the charity’s organisational etc. structure and any wider network with which the charity All trustees give their time voluntarily and receive no renumeration of other
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works; benefits.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The purpose of Retford u3a is the advancement of education, and in particular, the education of older people and those who are retired from full time work, including associated activities conducive to learning and personal development
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During the course of the year monthly ‘speaker’ meeting are held and attended by perhaps 100 members each time. At the end of this accounting period there were 489 full members 19 Associate members and 16 Honorary members
The talks cover a wide range of topics, from local history to matters of particular interest to the demographic of the membership. There is also a time for members to socialise and a number of our Interest Groups are also represented at the meetings.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We were particularly keen to encourage people to return to attending our monthly meetings, after the restrictions of the Pandemic period, and to resume full engagement with our Interest Groups.
By the end of the period the number of Interest Groups had risen to 36 with membership ranging from 120, in the case of the Gardening Group to perhaps just eight or nine in the case of our Poetry Group for example. Membership of all the Interest Groups is open to all members of Retford u3a and subjects range from book groups to a range of craft activities, walking and cycling, history, painting, poetry, photography, gardening and flower arranging. Interest groups raise funds from their membership to cover their costs of Hall Hire, refreshments and materials etc.and in some cases to take their groups out to places of interest, and these funds are held in accounts separate from those of Retford u3a and kept as restricted funds for use of the individual groups only.
Section D Achievements and performance
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Summary of the main achievements of the charity during the year
During the course of the year eleven monthly ‘speaker’ meeting were held, open to all members of Retford u3a. In addition, 36 interest groups, following the ethos of shared, participative and self-help learning were active during the course of the year, resulting not only in an increase in knowledge, but also a supportive, inclusive and friendly atmosphere which enables everyone to participate.
A members newsletter, The Not so Idle Times, is created each month and distributed to members by email, with hard copy available at the monthly meetings. This provides the members with information about what is happening in Retford u3a, in the wider Third Age Trust and also highlights activities of the interest groups.
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Section E Financial review
Brief statement of the charity’s policy on reserves
During the course of this financial year, by keeping close check on expenditure and because of healthy membership renewals and recruitment we were able to redress much of the loss of revenue experienced during the restrictions of the pandemic period.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Bryan Gladstone Full name(s) Patricia Everitt Position (eg Secretary, Chair, Treasurer Chair etc) Date
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| Retford u3a |
Retford u3a |
Retford u3a |
|
|---|---|---|---|
| For the period from |
Period start date 01.04.2022 |
To |
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts MembershipSubscriptions 9,510 Merchandise Sales - Refreshments@The Well 489 - - Grant Income - - - 9,999 - - Sub total - Total receipts 9,999 A3 Payments Repairs - Room Rentals 1,284 Refreshments @ The Well 436 Stationery 122 Printer Ink 132 Postage 8 Cards-Sympathy/Birthday Expenses 10 Capitation/Affiliation Fees 1,464 Direct Mail - Merchandise Purchases - Speakers 285 Website 33 Beacon 550 Petty Cash - Sundries 280 Interest Groups-Payments - - - Sub total 4,604 - - Sub total - Total payments 4,604 Net of receipts/(payments) 5,395 Unrestricted funds to the nearest £ Interest Groups - receipts from groupmembers Miscellaneous Income & Refunds Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - 13,245 3,908 - - - 17,153 - - - 17,153 - - - - - - 13,707 - - 13,707 - - - 13,707 3,446 Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 9,510 - 489 13,245 3,908 - - - 27,152 - - - 27,152 - 1,284 436 122 132 8 - 10 1,464 - - 285 33 550 - 280 13,707 - - 18,311 - - - 18,311 8,841 |
Last year to the nearest £ |
| - - - - - - - - - |
- | |||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 15,398 | ||||
| - - - |
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| - | ||||
| - | ||||
| - | 15,398 | |||
| - - - - - - - - - - |
- | |||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 11,816 | ||||
| - - - |
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| - | ||||
| - | 11,816 | |||
| - | 3,582 |
| A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end ** |
- | - | - | - | - | ||||
|---|---|---|---|---|---|---|---|---|---|
| 9,329 | 9,239 | - | 18,568 | 14,986 | |||||
| 14,724 | 12,685 | - | 27,409 | 18,568 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Cash at bank Cash in hand Details Deposit Account Details Details Computers & Printers Projectors & Pointers Screens Audio Equipment Craft equipment Display Boards & Banners Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 14,635 12,684 89 - - - 14,724 12,684 OK Agreement Error to nearest £ to nearest £ 1,184 - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - Unrestricted - - - - - - - - - Print Name Patricia Everitt Bryan Gladstone Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Patricia Everitt | 6.2.24 | ||
| Bryan Gladstone | 6.2.24 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust8esl members of REFFORD U3a On accounts for the year ended 31.03.2023 Charity no lif any) 1171852 Set out on pages I report to the trustees on my examination of the accounts of the above arity (Ihe Tnjsf) forthe year ended 3110312023. Responsibilities and As the d)arity trustees of the Twst, you a responsible for the preparation basis of report of the ac£ounts in accordan with the requirements of the Charities A 2011 {Ihe Acr). I report in resFect of my examinatFon of the Trusfs w¥unts carried out under sedion 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have o)mpleted my examination. I confimi that no material matters have co£ to my attention in conn10n with the examination which gives me cause to believe that in, any material resrEd: accounting rerdS were not kept in ac£ordarts with section 130 of the Ad or the amxounts do not wtth the aLrounting recnrds Independent examiner's statement I have no con(xms and come 0s$ no other matters in connedion with the examination to which attention should bè drawn in order to enable proper understanding of the ac(x)unts to reathed. . Please delete the wortls in Ihe brackets rf they do not apply. Signed: 04.02.2024 Name: ADRIAN SUMNER Relevant professlonal qualification{s) or body (rf any): Address: 8 BABWORTH cREscEr RETFORD NOThS DN22 7NL IER October 2018