## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 04 2022 **To** 31 03 2023
**From**
Section A Reference and administration details
**Charity name** Retford u3a **Other names charity is known by Registered charity number (if any)** 1171852 **Charity's principal address** 19 Oakdale Road Retford Notts **Postcode DN22 7GX**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
||Bryan Gladstone|Chair||||
||Pamela Mann|Secretary||||
||Patricia Everitt|Treasurer||||
||Sue Paul|Membership
Secretary||||
||Carol Knowles|Joint Group Co-
ordinator||||
||Caroline Marsh|Joint Group Co-
ordinator||||
||Pippa Ramsay|Speaker Finder||||
|||||||
|||||||
|||||||
|**Section B Structure, governance and management**||||||
|**scription of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution, adopted 25thMarch 2021
How the charity is constituted
(eg. trust, association, company)
An unincorporated members association and a member of the Third Age
Trust
Trustee selection methods
(eg. appointed by, elected by)
Trustees are appointed or re-appointed annually at the Annual General
Meeting held in April||||||
||||
Constitution, adopted 25thMarch 2021|||
||||An unincorporated members association and a member of the Third Age
Trust|||
||||Trustees are appointed or re-appointed annually at the Annual General
Meeting held in April|||
## **Description of the charity’s trusts**
March **2012**
**TAR**
1
## **Additional governance issues (Optional information)**
Membership of Retford u3a is open to people no longer in full time You **may choose** to include employment in Retford and the surrounding area. additional information, where relevant, about:
- The Third Age Trust, of which Retford u3a is a member, provides advice,
- policies and procedures guidance, policies and procedures for the conduct of Retford u3a. adopted for the induction and training of trustees; Membership of Retford u3a is by annual subscription and a proportion of that is paid to The Third Age Trust for that guidance and also insurance
- the charity’s organisational etc. structure and any wider network with which the charity All trustees give their time voluntarily and receive no renumeration of other
- works; benefits.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The purpose of Retford u3a is the advancement of education, and in particular, the education of older people and those who are retired from full time work, including associated activities conducive to learning and personal development
March **2012**
**TAR**
2
During the course of the year monthly ‘speaker’ meeting are held and attended by perhaps 100 members each time. At the end of this accounting period there were 489 full members 19 Associate members and 16 Honorary members
The talks cover a wide range of topics, from local history to matters of particular interest to the demographic of the membership. There is also a time for members to socialise and a number of our Interest Groups are also represented at the meetings.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We were particularly keen to encourage people to return to attending our monthly meetings, after the restrictions of the Pandemic period, and to resume full engagement with our Interest Groups.
By the end of the period the number of Interest Groups had risen to 36 with membership ranging from 120, in the case of the Gardening Group to perhaps just eight or nine in the case of our Poetry Group for example. Membership of all the Interest Groups is open to all members of Retford u3a and subjects range from book groups to a range of craft activities, walking and cycling, history, painting, poetry, photography, gardening and flower arranging. Interest groups raise funds from their membership to cover their costs of Hall Hire, refreshments and materials etc.and in some cases to take their groups out to places of interest, and these funds are held in accounts separate from those of Retford u3a and kept as restricted funds for use of the individual groups only.
## Section D Achievements and performance
March **2012**
**TAR**
3
## **Summary of the main achievements of the charity during the year**
During the course of the year eleven monthly ‘speaker’ meeting were held, open to all members of Retford u3a. In addition, 36 interest groups, following the ethos of shared, participative and self-help learning were active during the course of the year, resulting not only in an increase in knowledge, but also a supportive, inclusive and friendly atmosphere which enables everyone to participate.
A members newsletter, The Not so Idle Times, is created each month and distributed to members by email, with hard copy available at the monthly meetings. This provides the members with information about what is happening in Retford u3a, in the wider Third Age Trust and also highlights activities of the interest groups.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
During the course of this financial year, by keeping close check on expenditure and because of healthy membership renewals and recruitment we were able to redress much of the loss of revenue experienced during the restrictions of the pandemic period.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Bryan Gladstone **Full name(s)** Patricia Everitt **Position (eg Secretary, Chair,** Treasurer Chair **etc) Date**
March **2012**
**TAR**
5
||**Retford u3a**
|**Retford u3a**
|**Retford u3a**
|
|---|---|---|---|
||**For the period**
**from**|Period start date
01.04.2022|**To**|
|**Section A Receipts and payments**|||||
|---|---|---|---|---|
|**A1 Receipts**
MembershipSubscriptions
**9,510**
Merchandise Sales
**-**
Refreshments@The Well
**489**
**-**
**-**
Grant Income
**-**
**-**
**-**
**9,999**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 9,999**
**A3 Payments**
Repairs
**-**
Room Rentals
**1,284**
Refreshments @ The Well
**436**
Stationery
**122**
Printer Ink
**132**
Postage
**8**
Cards-Sympathy/Birthday
Expenses
**10**
Capitation/Affiliation Fees
**1,464**
Direct Mail
**-**
Merchandise Purchases
**-**
Speakers
**285**
Website
**33**
Beacon
**550**
Petty Cash
**-**
Sundries
**280**
Interest Groups-Payments
**-**
**-**
**-**
**_Sub total_ 4,604**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 4,604**
**_Net of receipts/(payments)_ 5,395**
**Unrestricted**
**funds**
**to the nearest £**
Interest Groups - receipts from
groupmembers
Miscellaneous Income &
Refunds
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**13,245**
**3,908**
**-**
**-**
**-**
**17,153**
**-**
**-**
**-**
**17,153**
**-**
**-**
**-**
**-**
**-**
**-**
**13,707**
**-**
**-**
**13,707**
**-**
**-**
**-**
**13,707**
**3,446**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**9,510**
**-**
**489**
**13,245**
**3,908**
**-**
**-**
**-**
**27,152**
**-**
**-**
**-**
**27,152**
**-**
**1,284**
**436**
**122**
**132**
**8**
**-**
**10**
**1,464**
**-**
**-**
**285**
**33**
**550**
**-**
**280**
**13,707**
**-**
**-**
**18,311**
**-**
**-**
**-**
**18,311**
**8,841**|**Last year**
**to the nearest £**|
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**15,398**|
||||||
|||**-**
**-**
**-**|||
|||||**-**|
|||||**-**|
||||||
|||**-**||**15,398**|
||||||
|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**11,816**|
|||**-**
**-**
**-**|||
||||||
||||||
|||||**-**|
||||||
|||**-**||**11,816**|
||||||
|||**-**||**3,582**|
|**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_ **|**-**||**-**||**-**||**-**||**-**|
|---|---|---|---|---|---|---|---|---|---|
||**9,329**||**9,239**||**-**||**18,568**||**14,986**|
||**14,724**||**12,685**||**-**||**27,409**||**18,568**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash at bank
Cash in hand
**Details**
Deposit Account
**Details**
**Details**
Computers & Printers
Projectors & Pointers
Screens
Audio Equipment
Craft equipment
Display Boards & Banners
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**14,635**
**12,684**
**89**
**-**
**-**
**-**
**14,724**
**12,684**
OK
Agreement Error
**to nearest £**
**to nearest £**
**1,184**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Patricia Everitt
Bryan Gladstone
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Patricia Everitt|6.2.24|
|||Bryan Gladstone|**6.2.24**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trust8esl
members of
REFFORD U3a
On accounts for the year
ended
31.03.2023
Charity no
lif any)
1171852
Set out on pages
I report to the trustees on my examination of the accounts of the above
arity (Ihe Tnjsf) forthe year ended 3110312023.
Responsibilities and As the d)arity trustees of the Twst, you a responsible for the preparation
basis of report of the ac£ounts in accordan with the requirements of the Charities A
2011 {Ihe Acr).
I report in resFect of my examinatFon of the Trusfs w¥unts carried out
under sedion 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have o)mpleted my examination. I confimi that no material matters have
co£ to my attention in conn10n with the examination which gives me
cause to believe that in, any material resrEd:
accounting rerdS were not kept in ac£ordarts with section 130 of
the Ad or
the amxounts do not wtth the aLrounting recnrds
Independent
examiner's statement
I have no con(xms and come 0s$ no other matters in connedion
with the examination to which attention should bè drawn in order to enable
proper understanding of the ac(x)unts to reathed.
. Please delete the wortls in Ihe brackets rf they do not apply.
Signed:
04.02.2024
Name:
ADRIAN SUMNER
Relevant professlonal
qualification{s) or body
(rf any):
Address:
8 BABWORTH cREscEr
RETFORD
NOThS DN22 7NL
IER
October 2018