2021-12-31-accounts

Trustees’ Annual Report for the period

From 31 December 2020 Period start date To 31 December 2021 Period end date

Charity name: Southampton Canoe Club

Charity registration number: 1171807

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	‘The promotion of community participation in healthy recreation for the benefit of the inhabitants of Southampton and persons living in and around Hampshire by the provision of facilities for kayaking and canoeing’.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Open to the Community- Although it was again another challenging year, managed with COVID 19 , in the early and middle of 2021 when we were able to operate we offered FREE of CHARGE Kayaking Taster sessions, as usual.

Sports Development - The Weights Gym – Since its inception in 2020 there has been significant participation by the DIV 1 to 6 Marathon and Sprint members of the Club – supported by our in-house fitness Coach. Circuits and Ergos – Following our return to near normal activities, these sessions on Tuesday and Thursday evenings have been well attended. Talent Club – Although this year has not gone as any of us have planned, we have still made progress, early on we were unsuccessful in our application to become a Talent Club Partner, however we are now preparing our plan to become a Talent Club Associate. Key plans for 2021/22 include a junior focused online development programme, the extension of capacity testing and subsequent data sharing across the club, and further development of the gym. Coaches – The new coaches have been finding their feet with their new groups and these continue to develop well. Coaching sessions - Our Saturday sessions remain our key area where we see newcomers at our monthly Tasters which have now got back up and running, however, there has not been the same pick-up by the public as we saw before the pandemic, but no doubt this will expand as more people become more used to having to live with COVID-19. Sprint – Across 2021 our valiant Sprint team had 16 athletes and some fantastic success, with one being selected to go to the Junior World Championships and one selected for the Olympic Hopes regatta. There were 3 open National regattas in Nottingham this year and our Athletes brought back a host of national titles. One of the highlights however was the addition of five new faces to the team at the Macgregor Regatta, currently 12th in the Magregor Paddle and 5th in the Club Medals competition, and although we could score more highly by only allowing our paddlers to race with other Southampton Paddlers we do not believe this is in our paddlers best interests. There are clear gaps that we did not achieve in our Sprint plan this year - most notably the running of a regatta, however we are hopeful that we can take this on next year. The committee continue to support the K4 program and have applied for a grant to purchase a new trailer to allow us to transport the K4s to events and regattas.

		Wild Water - Our Wild Water progress this year had really stalled but we are hopeful that we will be able to run an event again next year and hope that other coaching groups start using the Wavehoppers for practice and skills training. Marathon - Not a normal year but great to have been able to host a race and see some faces out and about at the other couple of races that have been held. Looking forward to the return of the race season, the MRC race entry system is working well. Welfare Officer – Has been updating all policies and codes of conduct in line with British Canoeing requirements and national legislation and ensuring that all Coaches and other volunteers are familiar with these and where appropriate ensured that safe- guarding training has been updated or completed to meet these revised regulatory criteria. To this end we are advised that:- All Coaches are compliant All Procedures and policies are up to date and visible on the website. Liaison with other Clubs in the Area– We have continued to develop links with Poole Harbour Canoe Club, Hamble Canoe Club and Hamble Sea Scouts by organising local Hare and Hound race events, when possible to do so, which attract their membership to the sport of marathon kayak racing and equally promotes the presence of both their club and ours to all participants in so doing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the year 2021 we kept in mind the Charity Commission's guidance on public benefit at our trustee meetings. The main activities as described earlier are :- 1. We have offered 'Open to the community' FREE of CHARGE Taster sessions when able to do so, as limited by the COVID-19 rules and regulations. 2. Provision of an Amateur Sport Development programme supported by trained coaches for all ages and abilities, has remained possible for those able to take part in sessions. 3. Whilst we had wished to offer a racing calendar of events for both local people and participants from further afield - to allow them to use the skills they have learnt in a competitive environment, this was limited by the COVID-19 rules and as such very few events were possible during this period. 4. Continuing to develop links with other clubs to offer an outlet for the development of kayaking together with their own activities, had also been

difficult due to the COVID-19 limitations. All the above activities benefit all ages and abilities in developing their self confidence and social skills, whilst maintaining their health and mental wellbeing by actively participating in a sports activity with other like-minded participants.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Southampton Canoe Club does not offer grants to individuals or other organisations - and this facility is not promoted by the Club.
Policy on social investment including program related investment	Para 1.38	Southampton Canoe Club uses its charitable funds to pay to maintain the training of its volunteer coaches to run the Monthly Taster sessions for the general public at NO CHARGE to all those that attend and it does not pass this training cost onto attendees. We are also developing our portfolio of available coaches by training new coaches as and when persons show the aptitude to do so. Our funds also extend to maintaining our fleet of kayaks, paddles and buoyancy aids which are used by all new-comers for the early years of their involvement at no extra cost until such time as they wish to buy their own equipment.
Contribution made by volunteers	Para 1.38	All the Coaches, Administrators and Officers of the Club offer their time freely and at no cost to Southampton Canoe Club. This enables the Club to offer their facilities and coaching at the lowest possible costs for all those who wish to become full members of the club.
Other		The Trustees wish to recognise the contribution of its Volunteer Coaches and Committee Members in continuing to meet the Charities Objectives. Although membership tends to fluctuate year on year the volunteers continue to develop new ideas and coaching methods which has meant that we have been able to again extend our membership to near 100 in this last exceptional financial year. We have also been able to maintain interest in training through the winter evenings by operating ERGO machine and Circuit Training sessions twice a week which has been open to all club members to attend free of charge as part of their membership. The development of a weight -training gym has meant that members have been able to weight train at our own site, and this continues to develop.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We continue to work together with Active Nation at the Woodmill Activity centre site and we are continuing to explore a way to have a more permanent structure on site which we can call our own - this remains in the early development stage but still is an ongoing project for the next few years. The main aims of the Club are to not only get more people active but to develop those people into talented athletes in the field of kayaking. In order to measure our achievement in this area we are always keen to demonstrate this by their singular achievements across the year. Help to develop international paddlers – One of the Club’s best years for international competition, with a number of juniors being selected to represent GB. One has had a fantastic year, being selected for the Junior K2 1000m World Championships in Portugal. There was some exciting racing with one of our members together with a member from Elmbridge finishing 2nd place in the B final . One member has also been selected for the Marathon World Championships in Romania. One of our ladies has done amazingly well this year, being selected for Olympic Hopes regatta in Czech Republic . Also, fantastic achievements for 3 members who had been selected to represent GB in the Development Marathon Team, racing at the French National Championships. Unfortunately, they were unable to take part due to Covid-19 restrictions in France. Attendance at Hasler Finals 2021 - No Hasler final this year due to Covid-19. Waterside Series 2021 – No Waterside series this year, again due to Covid-19. Devizes to Westminster International Canoe Race 2021–Unfortunately, no DW this year for the same reason.

Sprint Races Results – The regatta program at Nottingham had some changes due to Covid-19, however, to the Sprint Committee’s credit, several regattas took place. This is an area where we are making steady but significant progress, thanks to our Sprint Team Captain and supporting Fitness Coach. Here are some highlights from this year: National Championships Junior U18 K1 500m -1[st] K2 500m - 1[st] K1 1000m - 1[st] K2 1000m - 1[st] K4 1000m - 1[st] U16 K2 500m - 3[rd] K4 500m - 3[rd] National Championship Master Results K1 200m - 2[nd] K2 500m - 1[st] K2 1000m - 1[st] K4 1000m - 2[nd]

Marathon Races results -

Develop paddlers up to Divisions 2 to 5 -

National Marathon Championships 2021 -

This event took place at Reading this year, it was good to have the event back. We had a number of top results here are some of the achievements. Mini K1 - 1[st] U12 Girls K2 - 1[st] U16 Girls K2 - 2[nd] U18 Boys K2 - 1[st] O54 Men K2 - 3[rd]

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	Our funding officer had been successful in gaining funding from various commercial enterprises, to support the club and we thank her for her continued sterling efforts in this regard. We had an application in for £1950 for gym equipment. £1,000 secured to buy a K4 boat We submitted an application to try to source funding for a K4 trailer as well – this is ongoing.

		Additional grant application was submitted to a local developer towards gym equipment – not heard, assume unsuccessful A local manufacturer kindly funded the rental of the Portaloos at our Hasler race. Lots of opportunities to revisit with the supermarkets again now and would like to help source funded kit as well. Funding Aims for 2022- The coming year again could be trickier as grants available will be focused on those suffering significant hardship from Covid-19. Our membership numbers are down so we will need to work hard at recruiting and retaining members which will be our main source of income, plus, as ususal, continue to spot funding opportunities for new projects.
Investment performance against objectives	Para 1.41	The funding gained for the Portaloo rentals for our Hasler race assisted in keeping our costs to a minimum for that event. The funding for the K4 boat enabled us to purchase a better quality K4 race boat for our developing Talent squad. This allows them to be more competitive against other clubs in our Region.
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Below is a copy of our unaudited end of year accounts statement for 2021
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We do not hold any reserves
Amount of reserves held	Para 1.22	None
Reasons for holding zero reserves	Para 1.22	The Club operates with the funds that are available and continues to function with a positive bank balance.
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not applicable

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation ( CIO )
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by Election by the Members of the CIO

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51		Southampton Canoe Club Trustees have delegated the day to day administration of the Club to a Club Committee, it's structure is as follows:- Committee– Chairperson Vice Chair Secretary Treasurer Officers – Welfare Officer Admin Officer Head Coach Grants/ Funding Officer Website Manager Quartermaster Junior Representative/s Race Captain This committee has 6 meetings per year. In addition the Committee have delegated the management of the Coaching team to a sub- committee run and managed by the Head Coach and this also has 6 meetingsperyear.
Relationship with any related parties	Para 1.51		The Club's Coaches operate strictly under the rules and governance of the National Governing Body of British Canoeing and the Committee also ensures that its Coaches attend regular update seminars and training events.
Other

Reference and Administrative details

Charityname	Southampton Canoe Club
Other name the charity uses
Registered charitynumber	1171807
Charity’s principal address	Woodmill Outdoor Activities Centre Woodmill Lane Southampton SO18 2JR

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Office (if any)	Dates acted if not for whole year	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
		Steve Rance	Head Coach
		PhilipAmey	Admin Officer
		James Hinves	Coach
		Neil McLeod	Coach
		Corporate trustees– names ofthe directors at the date thereportwas approved Director name
		Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Not applicable Name and objects of the charity on whose behalf the Not applicable assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and Not applicable segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Philip George Amey
	Admin Officer
	16/10/2022
	16/10/2022