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← The Appledore Book Festival

2024-12-31-accounts

REGISTERED COMPANY NUMBER: 10016211 (England and Wales) REGISTERED CHARITY NUMBER: 1171761

Report of the Trustees and

Unaudited Financial Statements

for the Year Ended 31 December 2024

for

The Appledore Book Festival

R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT

The Appledore Book Festival

Contents of the Financial Statements for the Year Ended 31 December 2024

Page
Report of the Trustees 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 20
Detailed Statement of Financial Activities 21 to 22
Schools Programme Funds Schedule 23 to 24

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

OBJECTIVES AND ACTIVITIES

Objectives and aims

To advance the education of the public in the subject of literature, reading and the local history of Appledore and its surrounding area.

To advance any purpose that is charitable according to the laws of England and Wales and for the benefit of the public. To provide opportunities for all ages and abilities to increase their enjoyment of reading and engage in creative writing by having access to high quality book-related events.

To raise money to supplement Schools' Outreach Programme.

To support local charities, as determined by the Trustees.

To encourage the continued use and sustainability of libraries within North Devon

To raise the profile of Appledore and the surrounding area through an annual book festival and related activities.

Grantmaking

Grants are made to other charities based on available surplus and at the Trustees' discretion, ensuring at all times that the charity's objects are complied with.

Page 1

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

ACHIEVEMENT AND PERFORMANCE Charitable activities

Since its foundation in 2006 the Appledore Book Festival has set out to provide access to book-related events to the residents of Appledore in particular, and a wider public in general, to increase the enjoyment of books and reading in the community.

The board of Trustees met seven times - including the AGM - during the year to ensure that The Appledore Book Festival complied with its Articles of Association, charity law, company law and any other relevant legislation or regulations and that it pursues its aims and objectives.

The Trustees worked closely with the Festival Director and other key personnel providing support and guidance where necessary. The model adopted of events held in Appledore village venues, Kingsley school and tents at Skern was repeated in 2024. Over 50 author events were scheduled together with over 40 additional non-book related walks, workshops, exhibitions, and talks with an emphasis on learning new creative skills and a focus on the local seafaring history. A Family Day near the start of the Festival saw 250 children and their families enjoy a free, fun, educational and inspiring day of activities in the heart of Appledore village which included participation from many local businesses.

9,052 tickets were purchased. Attendees purchased £26,303 worth of books via the Waterstones bookstall and enjoyed a wide array of cultural events which would otherwise be unavailable to them. The trustees once again took a very active role during the Festival, interviewing and introducing authors, looking after, and transporting when required as well as hosting meals and serving canapés and drinks etc. The Festival has a strong reputation for its superior author care which was upheld.

In 2024 the committee focussed on year-round community activity which included having a presence at significant local events such as the Appledore Carnival, Bideford Water Festival, the Regatta and more. A number of author events were held at local venues throughout the year.

2024 saw the further expansion of Schools Week with 25 authors visiting 73venues providing 216 events which reached nearly 10,000 children and young people aged between 3 and 18. Our Books at Home scheme was organised supplying 8,566 of the visiting authors' books gratis to all participating schools to furnish the school libraries and to enable most primary school children to take home and own a book, some for the first time. Many schools again received subsidised events: all of this only possible due to generous support from The Charlotte Aitken Trust, local Rotary and Lions, businesses and local councillors.

Friends memberships decreased to 565 in 2024. Five AppleFactors renewed their commitment.

The Festival's physical Box Office moved from the Maritime Museum to St Mary's Hall and there was an increased online and telephone presence provided by ABF volunteers.

We continued to invest in the Festival infrastructure to support its growth and reach: a freelance part-time marketing manager was contracted.

Page 2

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

ACHIEVEMENT AND PERFORMANCE Benefits to the Village

The Festival attracted many visitors to Appledore village and to the surrounding areas. The local shops, hotels, cafés and restaurants benefited from additional custom and the people were able to enjoy an array of cultural events including the free to all Family Day. The village school pupils were able to take advantage of Schools Week.

The Festival donated to St Mary's Church, one of our main venues, and to the Maritime Museum.

Support

All of the above was achieved thanks to the efforts of an amazing Festival team which included countless hours from volunteers. Our thanks also go to all the businesses and individuals who have supported us financially either through sponsorship and donations, or in kind. We are extremely grateful for the grants received from the following grants providers:

For the Schools Programme: The Charlotte Aitken Trust.

Without this support there would be no Festival and we are eternally grateful to everyone who contributed towards its success, including the authors and audiences, without whom we could not function, and the benefits in kind supplied by many of our supporters.

Financial effect of significant events

There were no other significant financial events during the year.

Post Balance Sheet events

A bursary donation of £1,500 was established and a literacy donation of £200 was awarded.

FINANCIAL REVIEW

Reserves policy

The net incoming resources for the year amounted to £2,228 (2023 - £13,028), of which net income of £2,228 (2023 - net income of £32,028) was attributable to general reserves, which now stand at £124,890 (2023 - £122,662) and net income of £nil (2023 - net expenditure of £19,000) in relation to restricted funds.

The Trustees have established a policy whereby sufficient free reserves are maintained as unrestricted funds to allow the charity to continue to operate in the event of a short-term drop in funding. The amount which the Trustees consider sufficient for this purpose has been raised to £85,000.

FUTURE PLANS

The Trustees are committed to improving the Festival year on year whilst retaining the friendly, small festival atmosphere. Plans for 2025 retain our hybrid Festival using village venues, Kingsley School and Skern, and to renew our efforts to find a headline sponsor. The Trustees are committed to support and advocate for Schools Week in its new expanded form.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The organisation is a charitable company limited by guarantee, incorporated on 19 February 2016. The company was established under a Memorandum of Association as amended on 8 December 2016 and 15 January 2023, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.

Page 3

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

STRUCTURE, GOVERNANCE AND MANAGEMENT Public benefit

The Trustees of the charity have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.

In planning our activities for the year, the Trustees kept in mind the Charity Commission's guidance on public benefit at our Trustee meetings and will continue to do so.

Recruitment and appointment of new Trustees

New Trustees are nominated and appointed at the annual general meeting. All new Trustees are inducted and trained by the existing Trustees.

Organisational structure

The board of Trustees met seven times , including the annual general meeting, during the year to ensure that The Appledore Book Festival complied with its governing document, charity law, company law and any other relevant legislation or regulations. We ensured that all the correct policies and documents were in place and reviewed them regularly. The Trustees were supported by the Festival Committee, the Festival Director and the Schools Team.

Key management remuneration

The Trustees, together with the Festival Committee, are the key management personnel in charge of directing and controlling the charity. All Trustees and committee members give their time freely and no trustee received remuneration during the year. Details of Trustees' expenses and related party transactions are disclosed in note 10 to the accounts.

Patrons

The patrons supported the Festival throughout the year including interviewing authors during the festival.

Risk management

The Trustees of the Appledore Book Festival in recognition of their duty to manage appropriately the risks involved in carrying out the aims and objectives in the Book Festival Constitution, undertake as follows:

The Trustees have received regular reports on risk identification processes and their evaluation and monitoring. It was the duty of the Festival Director to delegate the task of preparing a risk assessment for the running of the Festival and to document details regarding the safety provisions for all venues used for festival events.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

10016211 (England and Wales)

Registered Charity number

1171761

Page 4

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

Registered office

18 Windmill Lane Northam Bideford Devon EX39 1BZ

Trustees Sara Elizabeth Mendosa Chair, appointed 18 June 2024 Janet Dianne Thompson Secretary Stephen Taylor Treasurer Patricia Hadley-Smith Susan Sandon David Dykes Stevenson Mark Rogers Britton Appointed 18 June 2024 Sean Kearney Appointed 18 June 2024

Independent Examiner Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees (who are also the directors of The Appledore Book Festival for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Page 5

The Appledore Book Festival

Report of the Trustees for the Year Ended 31 December 2024

Approved by order of the board of trustees on 23 July 2025 and signed on its behalf by:

Sara Mendosa - Trustee

Page 6

Independent Examiner's Report to the Trustees of The Appledore Book Festival

Independent examiner's report to the trustees of The Appledore Book Festival ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Edward Meardon FCA

The Institute of Chartered Accountants in England and Wales

R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT

Date: 6 August 2025

Page 7

The Appledore Book Festival

Statement of Financial Activities for the Year Ended 31 December 2024

Unrestricted
Designated
fund
Funds
Notes
£
£
INCOME AND
ENDOWMENTS FROM
Donations and legacies
3
240
-
Charitable activities
6
Main Festival
133,835
-
Schools
-
26,586
Other trading activities
4
10,287
5,180
Investment income
5
2,072
-
Other income
10,325
-
Total
156,759
31,766
EXPENDITURE ON
Raising funds
7
5,935
-
Charitable activities
8
Main Festival
144,018
-
Fringe Events
3,536
-
Schools
-
31,254
Other charitable activities
1,554
-
Total
155,043
31,254
NET INCOME
1,716
512
Transfers between funds
17
(5,000)
5,000
Net movement in funds
(3,284)
5,512
RECONCILIATION OF
FUNDS
Total funds brought forward
105,279
17,383
TOTAL FUNDS CARRIED
FORWARD
101,995
22,895		 Restricted
fund
£
-
-
30,000
-
-
-
30,000
-
-
-
30,000
-
30,000
-
-
-
-
-		 2024
Total
funds
£
240
133,835
56,586
15,467
2,072
10,325
218,525
5,935
144,018
3,536
61,254
1,554
216,297
2,228
-
2,228
122,662
124,890		 2023
Total
funds
£
23
130,428
42,630
14,702
505
17,250
205,538
5,083
133,666
3,245
48,576
1,940
192,510
13,028
-
13,028
109,634
122,662

The notes form part of these financial statements

Page 8

The Appledore Book Festival

Balance Sheet 31 December 2024

Unrestricted
Designated
fund
Funds
Notes
£
£
FIXED ASSETS
Tangible assets
14
200
-
CURRENT ASSETS
Debtors
15
4,876
580
Cash at bank
103,324
22,322
108,200
22,902
CREDITORS
Amounts falling due within one
year
16
(6,405)
(7)
NET CURRENT ASSETS
101,795
22,895
TOTAL ASSETS LESS
CURRENT LIABILITIES
101,995
22,895
NET ASSETS
101,995
22,895
FUNDS
17
Unrestricted funds
TOTAL FUNDS		 Restricted
fund
£
-
-
-
-
-
-
-
-		 2024
Total
funds
£
200
5,456
125,646
131,102
(6,412)
124,690
124,890
124,890
124,890
124,890		 2023
Total
funds
£
450
2,189
131,024
133,213
(11,001)
122,212
122,662
122,662
122,662
122,662

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 9

The Appledore Book Festival

Balance Sheet - continued 31 December 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 23 July 2025 and were signed on its behalf by:

Sara Mendosa - Trustee

The notes form part of these financial statements

Page 10

The Appledore Book Festival

Notes to the Financial Statements for the Year Ended 31 December 2024

1. STATUTORY INFORMATION

The Appledore Book Festival is a charitable company, limited by guarantee, registered in England and Wales. The charitable company's registered number and registered office address can be found in the Report of the Trustees.

The presentation currency of the financial statements is the Pound Sterling (£).

2. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The Appledore Book Festival is a registered charity and so achievements cannot be measured by normal commercial criteria of profit and loss. Accordingly, in order to give a true and fair view the directors have applied the provisions of section 396(4) of the Companies Act 2006 and have presented a Statement of Financial Activities instead of a profit and loss account. This has been prepared in accordance with the SORP and in the opinion of the directors better reflects the special nature of the charity's activities.

The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same accounts.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Governance costs

Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 25% straight line

Page 11

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

2. ACCOUNTING POLICIES - continued

Tangible fixed assets

Computer equipment - 33% straight line

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended by management.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating staff costs by the time spent and other costs by their usage.

Going concern

Having regard to the charity's anticipated future revenues and costs including repayment of debt where appropriate, together with the expected availability of working capital, the trustees consider that it is appropriate to prepare the financial statements on the going concern basis.

3. DONATIONS AND LEGACIES

Donations
4.
OTHER TRADING ACTIVITIES
Fundraising events
Food and drink
Waterstone commission on book sales		 2024
£
240
2024
£
10,678
844
3,945
15,467		 2023
£
23
2023
£
10,375
241
4,086
14,702

Page 12

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

5.
INVESTMENT INCOME
Interest received
6.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Ticket sales
Main Festival
Friends of Appledore Book
Festival
Main Festival
Grants
Main Festival
Income from schools
Schools
Grants & donations
Schools
Grants & donations received, included in the above, are as follows:
Bruce Wake Charitable Trust
Charlotte Aitken Trust
Friends of Appledore Library
TDCAP
Local Rotary clubs
Norman Family Charitable Trust
Ilfracombe Round Table
Barnstaple Round Table
Geoffrey Cox
FA Fullabrook
North Devon Carpentry
Lions Club
Bideford Bridge Rotary		 2024
£
2,072
2024
£
116,252
17,583
-
13,950
42,636
190,421
2024
£
-
30,000
-
3,430
1,000
-
500
500
-
3,000
500
1,000
1,000
40,930		 2023
£
505
2023
£
109,873
19,429
1,126
11,941
30,689
173,058
2023
£
1,126
20,000
500
2,399
2,040
1,000
500
100
250
2,000
-
-
-
29,915

Page 13

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

7. RAISING FUNDS

Other trading activities
2024 2023
£ £
Cost of food and drink 5,935 5,083

8. CHARITABLE ACTIVITIES COSTS

Main Festival
Fringe Events
Schools
Other charitable activities
9.
SUPPORT COSTS
Management
£
Main Festival
22,855
Schools
2,239
Other charitable activities
-
25,094
Support costs, included in the above, are as follows:
Main
Festival
Schools
£
£
Marketing
8,519
850
Office/general
administration
297
1,010
Postage and stationery
-
337
Sundry
5,364
42
Bad debts
400
-
Website costs
486
-
Signage and banners
411
-
Gifts
403
-
Donations and grants
5,676
-
Subscriptions and filing fee
866
-
IT and equipment
433
-
Bank charges
194
-
Carried forward
23,049
2,239		 Support
Direct
costs (see
Costs
note 9)
£
£
120,719
23,299
3,536
-
59,015
2,239
-
1,554
183,270
27,092
Governance
Finance
costs
£
£
444
-
-
-
-
1,554
444
1,554
2024
Other
charitable
Total
activities
activities
£
£
-
9,369
-
1,307
-
337
-
5,406
-
400
-
486
-
411
-
403
-
5,676
-
866
-
433
-
194
-
25,288		 Totals
£
144,018
3,536
61,254
**1,554 **		 Totals
£
144,018
3,536
61,254
**1,554 **
**210,362 **
Totals
£
23,299
2,239
1,554
27,092
2023
Total
activities
£
9,293
1,381
464
5,429
-
83
745
830
40
762
1,291
2,511
22,829		 Totals
£
23,299
2,239
**1,554 **
27,092
22,829

Page 14

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

9. SUPPORT COSTS - continued

Brought forward
Depreciation of tangible
fixed assets
Independent examiner's
remuneration		 Main
Festival
£
23,049
250
-
23,299		 2024
2023
Other
charitable
Total
Total
Schools
activities
activities
activities
£
£
£
£
2,239
-
25,288
22,829
-
-
250
727
-
1,554
1,554
1,940
2,239
1,554
27,092
25,496

10. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

2024 2023
£ £
Independent examiner's remuneration 1,554 1,940
Depreciation - owned assets 250 727

11. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.

Trustees' expenses

The trustees' expenses paid in the year totalled £3,059, claimed by 5 trustees. This was £358 for IT & Equipment, £486 for website running costs, £144 for author travel, £35 for ticket refunds, £13 for office/general administration, £170 for schools mileage, £1,076 for schools book purchases, £31 for school postage & stationary, £100 for bonus ball prizes, £86 for author stewards mileage, £59 for author food and refreshments, £50 for festival event food, £116 for venue beautification, £175 for donations & gifts and £160 for performer fees.

12. STAFF COSTS

There were no employees under contracts of employment in force at any time either during the period.

No employees received emoluments in excess of £60,000.

Page 15

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

13.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
Designated
fund
Funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
23
-
Charitable activities
Main Festival
130,428
-
Schools
-
22,630
Other trading activities
11,924
2,778
Investment income
505
-
Other income
17,250
-
Total
160,130
25,408
EXPENDITURE ON
Raising funds
5,083
-
Charitable activities
Main Festival
133,666
-
Fringe Events
3,245
-
Schools
-
9,576
Other charitable activities
1,940
-
Total
143,934
9,576
NET INCOME/(EXPENDITURE)
16,196
15,832
RECONCILIATION OF FUNDS
Total funds brought forward
89,083
1,551
TOTAL FUNDS CARRIED FORWARD
105,279
17,383		 Restricted
fund
£
-
-
20,000
-
-
-
20,000
-
-
-
39,000
-
39,000
(19,000)
19,000
-		 Total
funds
£
23
130,428
42,630
14,702
505
17,250
205,538
5,083
133,666
3,245
48,576
1,940
192,510
13,028
109,634
122,662

Page 16

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

14.
TANGIBLE FIXED ASSETS
Fixtures
and
fittings
£
COST
At 1 January 2024 and 31 December 2024
3,406
DEPRECIATION
At 1 January 2024
2,956
Charge for year
250
At 31 December 2024
3,206
NET BOOK VALUE
At 31 December 2024
200
At 31 December 2023
450
15.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Operating debtors
Other debtors
Prepayments and accrued income
16.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Accruals and deferred income
17.
MOVEMENT IN FUNDS
Net
movement
At 1.1.24
in funds
£
£
Unrestricted funds
General fund
105,279
1,716
Designated Funds
17,383
512
122,662
2,228
TOTAL FUNDS
122,662
2,228		 Computer
equipment
£
596
596
-
596
-
-
2024
£
4,631
120
705
5,456
2024
£
369
6,043
6,412
Transfers
between
funds
£
(5,000)
5,000
-
-		 Totals
£
4,002
3,552
250
3,802
200
450
2023
£
1,030
-
1,159
2,189
2023
£
-
11,001
11,001
At
31.12.24
£
101,995
22,895
124,890
124,890

Page 17

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

17. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
resources
£
Unrestricted funds
General fund
156,759
Designated Funds
31,766
188,525
Restricted funds
Restricted
30,000
TOTAL FUNDS
218,525
Comparatives for movement in funds
At 1.1.23
£
Unrestricted funds
General fund
89,083
Designated Funds
1,551
90,634
Restricted funds
Restricted
19,000
TOTAL FUNDS
109,634
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
160,130
Designated Funds
25,408
185,538
Restricted funds
Restricted
20,000
TOTAL FUNDS
205,538		 Resources
Movement
expended
in funds
£
£
(155,043)
1,716
(31,254)
512
(186,297)
2,228
(30,000)
-
(216,297)
2,228
Net
movement
At
in funds
31.12.23
£
£
16,196
105,279
15,832
17,383
32,028
122,662
(19,000)
-
13,028
122,662
Resources
Movement
expended
in funds
£
£
(143,934)
16,196
(9,576)
15,832
(153,510)
32,028
(39,000)
(19,000)
(192,510)
13,028

Page 18

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

17. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Designated Funds
Restricted funds
Restricted
TOTAL FUNDS		 At 1.1.23
£
89,083
1,551
90,634
19,000
109,634		 Net
movement
in funds
£
17,912
16,344
34,256
(19,000)
15,256		 Transfers
between
funds
£
(5,000)
5,000
-
-
-		 At
31.12.24
£
101,995
22,895
124,890
-
124,890

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated Funds
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
316,889
57,174
374,063
50,000
424,063		 Resources
Movement
expended
in funds
£
£
(298,977)
17,912
(40,830)
16,344
(339,807)
34,256
(69,000)
(19,000)
(408,807)
15,256

General funds are ticket sales and other incoming resources receivable or generated for the objects of the charity without further specific purpose and which the charity may use for its purpose at its discretion.

Restricted funds relate to monies donated with the specific restriction that they contribute towards the cost of the schools programme.

Designated funds are funds that the trustees have chosen to set aside for the provision of the schools programme.

In the opinion of the Trustees, sufficient funds are held in an appropriate form to enable each fund to be applied in accordance with the relevant restrictions.

Page 19

The Appledore Book Festival

Notes to the Financial Statements - continued for the Year Ended 31 December 2024

18. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2024.

19. MEMBERSHIP

The company is limited by guarantee and does not have a share capital.

In the event of the company being wound up, the members of the company are liable to contribute to any deficiency there may be, providing the contribution shall not exceed £10 per member.

The total number of members at 31 December 2024 was 20.

Page 20

The Appledore Book Festival

Detailed Statement of Financial Activities for the Year Ended 31 December 2024

Unrestricted
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS
Donations and legacies
Donations
240
-
Other trading activities
Fundraising events
10,678
-
Food and drink
844
-
Waterstone commission on book sales
3,945
-
15,467
-
Investment income
Interest received
2,072
-
Charitable activities
Ticket sales
116,252
-
Income from schools
13,950
-
Friends of Appledore Book Festival
17,583
-
Grants
12,636
30,000
160,421
30,000
Other income
Advertising and sponsorship
10,325
-
Total incoming resources
188,525
30,000
EXPENDITURE
Other trading activities
Cost of food and drink
5,935
-
Charitable activities
Public liability insurance
1,012
-
Programme and ticket production
4,310
-
Box office commission
9,372
-
Fringe events
3,536
-
Authors' appearance fees
8,897
-
Equipment hire
19,016
-
Venue hire
8,574
-
Sound, lighting and broadband
21,834
-
School author accommodation
6,728
-
Carried forward
83,279
-		 2024
Total
funds
£
240
10,678
844
3,945
15,467
2,072
116,252
13,950
17,583
42,636
190,421
10,325
218,525
5,935
1,012
4,310
9,372
3,536
8,897
19,016
8,574
21,834
6,728
83,279		 2023
Total
funds
£
23
10,375
241
4,086
14,702
505
109,873
11,941
19,429
31,815
173,058
17,250
205,538
5,083
899
4,895
7,381
3,815
6,320
12,604
4,869
22,503
5,548
68,834

This page does not form part of the statutory financial statements

Page 21

The Appledore Book Festival

Detailed Statement of Financial Activities for the Year Ended 31 December 2024

Unrestricted
Restricted
funds
funds
£
£
Charitable activities
Brought forward
83,279
-
Special events
1,283
-
Festival director's fees
39,500
-
Festival book purchases
668
-
Venue beautification
126
-
School author fees/expenses
18,418
788
Schools author food & refreshments
2,219
-
School mileage expenses
1,650
-
Author accommodation
4,143
-
Author food & refreshments
1,001
-
Author stewards mileage expenses
107
-
Author travel expenses
876
-
School book purchases
-
29,212
153,270
30,000
Support costs
Management
Marketing
9,369
-
Office/general administration
1,307
-
Postage and stationery
337
-
Sundry
5,406
-
Bad debts
400
-
Website costs
486
-
Signage and banners
411
-
Gifts
403
-
Donations and grants
5,676
-
Subscriptions and filing fee
866
-
IT and equipment
433
-
25,094
-
Finance
Bank charges
194
-
Depreciation of tangible fixed assets
250
-
444
-
Governance costs
Independent examiner's remuneration
1,554
-
Total resources expended
186,297
30,000
Net income
2,228
-		 2024
Total
funds
£
83,279
1,283
39,500
668
126
19,206
2,219
1,650
4,143
1,001
107
876
29,212
183,270
9,369
1,307
337
5,406
400
486
411
403
5,676
866
433
25,094
194
250
444
1,554
216,297
2,228		 2023
Total
funds
£
68,834
5,407
40,000
-
105
18,159
2,319
1,529
5,101
426
82
1,175
18,794
161,931
9,293
1,381
464
5,429
-
83
745
830
40
762
1,291
20,318
2,511
727
3,238
1,940
192,510
13,028

This page does not form part of the statutory financial statements

Page 22

The Appledore Book Festival

Schools Programme Balance Sheet 31 December 2024

Designated
Funds
£
FIXED ASSETS
Tangible assets
-
CURRENT ASSETS
Stocks
-
Debtors
580
Cash at bank
22,322
22,902
CREDITORS
Amounts falling due within one
year
(7)
NET CURRENT ASSETS
22,895
TOTAL ASSETS LESS
CURRENT LIABILITIES
22,895
NET ASSETS
22,895		 Restricted
fund
£
-
-
-
-
-
-
-
-
-		 2024
Total
funds
£
-
-
580
22,322
22,902
(7)
22,895
22,895
22,895		 2023
Total
funds
£
-
-
-
17,383
17,383
-
17,383
17,383
17,383

This page does not form part of the statutory financial statements

Page 23

The Appledore Book Festival

Schools Programme Funds Schedule for the Year Ended 31 December 2024

Designated
Restricted
funds
funds
£
£
INCOME AND ENDOWMENTS
Income from schools
13,950
-
Fundraising events
5,180
-
Grants
12,636
30,000
Total incoming resources
31,766
30,000
EXPENDITURE
Schools authors' fee/ expenses
18,418
788
Schools author accommodation
6,728
-
Schools author food and refreshments
2,219
-
Schools mileage expenses
1,650
-
Schools admin
1,010
-
Schools book purchases
-
29,212
Schools sundry expenses
Marketing
Postage and stationery
42
850
337
-
-
-
Total resources expended
31,254
30,000
Net income
512
-
RECONCILIATION OF FUNDS
Total funds brought forward
Transfers
17,383
5,000
-
-
Total funds carried forward
22,895
-
Represented by:
Cash at bank
22,895
-
22,895
-		 2024
Total
funds
£
13,950
5,180
42,636
61,766
19,206
6,728
2,219
1,650
1,010
29,212
42
850
337
61,254
512
17,383
5,000
22,895
22,895
22,895		 2023
Total
Funds
£
25,408
-
20,000
45,408
18,159
5,548
2,319
1,529
1,000
18,794
1,227
-
-
48,576
(3,168)
20,551
-
17,383
17,383
17,383

This page does not form part of the statutory financial statements

Page 24