**REGISTERED COMPANY NUMBER: 10016211 (England and Wales) REGISTERED CHARITY NUMBER: 1171761**
## **Report of the Trustees and**
## **Unaudited Financial Statements**
**for the Year Ended 31 December 2024**
**for**
**The Appledore Book Festival**
R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
**The Appledore Book Festival**
**Contents of the Financial Statements for the Year Ended 31 December 2024**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 6|
|**Independent Examiner's Report**|7|
|**Statement of Financial Activities**|8|
|**Balance Sheet**|9 to 10|
|**Notes to the Financial Statements**|11 to 20|
|**Detailed Statement of Financial Activities**|21 to 22|
|**Schools Programme Funds Schedule**|23 to 24|
## **The Appledore Book Festival**
## **Report of the Trustees for the Year Ended 31 December 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
To advance the education of the public in the subject of literature, reading and the local history of Appledore and its surrounding area.
To advance any purpose that is charitable according to the laws of England and Wales and for the benefit of the public. To provide opportunities for all ages and abilities to increase their enjoyment of reading and engage in creative writing by having access to high quality book-related events.
To raise money to supplement Schools' Outreach Programme.
To support local charities, as determined by the Trustees.
To encourage the continued use and sustainability of libraries within North Devon
To raise the profile of Appledore and the surrounding area through an annual book festival and related activities.
## **Grantmaking**
Grants are made to other charities based on available surplus and at the Trustees' discretion, ensuring at all times that the charity's objects are complied with.
Page 1
**The Appledore Book Festival**
## **Report of the Trustees for the Year Ended 31 December 2024**
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
Since its foundation in 2006 the Appledore Book Festival has set out to provide access to book-related events to the residents of Appledore in particular, and a wider public in general, to increase the enjoyment of books and reading in the community.
The board of Trustees met seven times - including the AGM - during the year to ensure that The Appledore Book Festival complied with its Articles of Association, charity law, company law and any other relevant legislation or regulations and that it pursues its aims and objectives.
The Trustees worked closely with the Festival Director and other key personnel providing support and guidance where necessary. The model adopted of events held in Appledore village venues, Kingsley school and tents at Skern was repeated in 2024. Over 50 author events were scheduled together with over 40 additional non-book related walks, workshops, exhibitions, and talks with an emphasis on learning new creative skills and a focus on the local seafaring history. A Family Day near the start of the Festival saw 250 children and their families enjoy a free, fun, educational and inspiring day of activities in the heart of Appledore village which included participation from many local businesses.
9,052 tickets were purchased. Attendees purchased £26,303 worth of books via the Waterstones bookstall and enjoyed a wide array of cultural events which would otherwise be unavailable to them. The trustees once again took a very active role during the Festival, interviewing and introducing authors, looking after, and transporting when required as well as hosting meals and serving canapés and drinks etc. The Festival has a strong reputation for its superior author care which was upheld.
In 2024 the committee focussed on year-round community activity which included having a presence at significant local events such as the Appledore Carnival, Bideford Water Festival, the Regatta and more. A number of author events were held at local venues throughout the year.
2024 saw the further expansion of Schools Week with 25 authors visiting 73venues providing 216 events which reached nearly 10,000 children and young people aged between 3 and 18. Our Books at Home scheme was organised supplying 8,566 of the visiting authors' books gratis to all participating schools to furnish the school libraries and to enable most primary school children to take home and own a book, some for the first time. Many schools again received subsidised events: all of this only possible due to generous support from The Charlotte Aitken Trust, local Rotary and Lions, businesses and local councillors.
Friends memberships decreased to 565 in 2024. Five AppleFactors renewed their commitment.
The Festival's physical Box Office moved from the Maritime Museum to St Mary's Hall and there was an increased online and telephone presence provided by ABF volunteers.
We continued to invest in the Festival infrastructure to support its growth and reach: a freelance part-time marketing manager was contracted.
Page 2
**The Appledore Book Festival**
## **Report of the Trustees for the Year Ended 31 December 2024**
## **ACHIEVEMENT AND PERFORMANCE Benefits to the Village**
The Festival attracted many visitors to Appledore village and to the surrounding areas. The local shops, hotels, cafés and restaurants benefited from additional custom and the people were able to enjoy an array of cultural events including the free to all Family Day. The village school pupils were able to take advantage of Schools Week.
The Festival donated to St Mary's Church, one of our main venues, and to the Maritime Museum.
## **Support**
All of the above was achieved thanks to the efforts of an amazing Festival team which included countless hours from volunteers. Our thanks also go to all the businesses and individuals who have supported us financially either through sponsorship and donations, or in kind. We are extremely grateful for the grants received from the following grants providers:
For the Schools Programme: The Charlotte Aitken Trust.
Without this support there would be no Festival and we are eternally grateful to everyone who contributed towards its success, including the authors and audiences, without whom we could not function, and the benefits in kind supplied by many of our supporters.
## **Financial effect of significant events**
There were no other significant financial events during the year.
## **Post Balance Sheet events**
A bursary donation of £1,500 was established and a literacy donation of £200 was awarded.
## **FINANCIAL REVIEW**
## **Reserves policy**
The net incoming resources for the year amounted to £2,228 (2023 - £13,028), of which net income of £2,228 (2023 - net income of £32,028) was attributable to general reserves, which now stand at £124,890 (2023 - £122,662) and net income of £nil (2023 - net expenditure of £19,000) in relation to restricted funds.
The Trustees have established a policy whereby sufficient free reserves are maintained as unrestricted funds to allow the charity to continue to operate in the event of a short-term drop in funding. The amount which the Trustees consider sufficient for this purpose has been raised to £85,000.
## **FUTURE PLANS**
The Trustees are committed to improving the Festival year on year whilst retaining the friendly, small festival atmosphere. Plans for 2025 retain our hybrid Festival using village venues, Kingsley School and Skern, and to renew our efforts to find a headline sponsor. The Trustees are committed to support and advocate for Schools Week in its new expanded form.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The organisation is a charitable company limited by guarantee, incorporated on 19 February 2016. The company was established under a Memorandum of Association as amended on 8 December 2016 and 15 January 2023, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £10.
Page 3
**The Appledore Book Festival**
## **Report of the Trustees for the Year Ended 31 December 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Public benefit**
The Trustees of the charity have complied with the duty in Section 17 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.
In planning our activities for the year, the Trustees kept in mind the Charity Commission's guidance on public benefit at our Trustee meetings and will continue to do so.
## **Recruitment and appointment of new Trustees**
New Trustees are nominated and appointed at the annual general meeting. All new Trustees are inducted and trained by the existing Trustees.
## **Organisational structure**
The board of Trustees met seven times , including the annual general meeting, during the year to ensure that The Appledore Book Festival complied with its governing document, charity law, company law and any other relevant legislation or regulations. We ensured that all the correct policies and documents were in place and reviewed them regularly. The Trustees were supported by the Festival Committee, the Festival Director and the Schools Team.
## **Key management remuneration**
The Trustees, together with the Festival Committee, are the key management personnel in charge of directing and controlling the charity. All Trustees and committee members give their time freely and no trustee received remuneration during the year. Details of Trustees' expenses and related party transactions are disclosed in note 10 to the accounts.
## **Patrons**
The patrons supported the Festival throughout the year including interviewing authors during the festival.
## **Risk management**
The Trustees of the Appledore Book Festival in recognition of their duty to manage appropriately the risks involved in carrying out the aims and objectives in the Book Festival Constitution, undertake as follows:
- (i) to keep under regular review the major risks likely to affect the Festival in the areas of:
- governance
- operations
- finances
- environmental and external factors
- compliance with laws and regulations;
- (ii) to ensure that major risks are identified, addressed, and reviewed; and
- (iii) to establish control systems to manage such risks.
The Trustees have received regular reports on risk identification processes and their evaluation and monitoring. It was the duty of the Festival Director to delegate the task of preparing a risk assessment for the running of the Festival and to document details regarding the safety provisions for all venues used for festival events.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
10016211 (England and Wales)
## **Registered Charity number**
1171761
Page 4
## **The Appledore Book Festival**
## **Report of the Trustees for the Year Ended 31 December 2024**
## **Registered office**
18 Windmill Lane Northam Bideford Devon EX39 1BZ
**Trustees** Sara Elizabeth Mendosa Chair, appointed 18 June 2024 Janet Dianne Thompson Secretary Stephen Taylor Treasurer Patricia Hadley-Smith Susan Sandon David Dykes Stevenson Mark Rogers Britton Appointed 18 June 2024 Sean Kearney Appointed 18 June 2024
**Independent Examiner** Edward Meardon FCA R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
The trustees (who are also the directors of The Appledore Book Festival for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Page 5
**The Appledore Book Festival**
**Report of the Trustees for the Year Ended 31 December 2024**
Approved by order of the board of trustees on 23 July 2025 and signed on its behalf by:
Sara Mendosa - Trustee
Page 6
**Independent Examiner's Report to the Trustees of The Appledore Book Festival**
## **Independent examiner's report to the trustees of The Appledore Book Festival ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Meardon FCA
The Institute of Chartered Accountants in England and Wales
R T Marke & Co Ltd Chartered Accountants 69 High Street Bideford Devon EX39 2AT
Date: 6 August 2025
Page 7
## **The Appledore Book Festival**
## **Statement of Financial Activities for the Year Ended 31 December 2024**
|Unrestricted
Designated
fund
Funds
Notes
£
£
**INCOME AND**
**ENDOWMENTS FROM**
Donations and legacies
3
**240**
**-**
**Charitable activities**
6
Main Festival
**133,835**
**-**
Schools
**-**
**26,586**
Other trading activities
4
**10,287**
**5,180**
Investment income
5
**2,072**
**-**
Other income
**10,325**
**-**
**Total**
**156,759**
**31,766**
**EXPENDITURE ON**
Raising funds
7
**5,935**
**-**
**Charitable activities**
8
Main Festival
**144,018**
**-**
Fringe Events
**3,536**
**-**
Schools
**-**
**31,254**
Other charitable activities
**1,554 **
**-**
**Total**
**155,043**
**31,254 **
**NET INCOME**
**1,716**
**512**
**Transfers between funds**
17
**(5,000) **
**5,000**
**Net movement in funds**
**(3,284)**
**5,512**
**RECONCILIATION OF**
**FUNDS**
Total funds brought forward
**105,279**
**17,383**
**TOTAL FUNDS CARRIED**
**FORWARD**
**101,995**
**22,895**|Restricted
fund
£
**-**
**-**
**30,000**
**-**
**-**
**-**
**30,000**
**-**
**-**
**-**
**30,000**
**-**
**30,000**
**-**
**-**
**-**
**-**
**-**|**2024**
**Total**
**funds**
**£**
**240**
**133,835**
**56,586**
**15,467**
**2,072**
**10,325**
**218,525**
**5,935**
**144,018**
**3,536**
**61,254**
**1,554 **
**216,297**
**2,228**
**-**
**2,228**
**122,662**
**124,890**|2023
Total
funds
£
23
130,428
42,630
14,702
505
17,250
205,538
5,083
133,666
3,245
48,576
1,940
192,510
13,028
-
13,028
109,634
122,662|
|---|---|---|---|
The notes form part of these financial statements
Page 8
## **The Appledore Book Festival**
## **Balance Sheet 31 December 2024**
|Unrestricted
Designated
fund
Funds
Notes
£
£
**FIXED ASSETS**
Tangible assets
14
**200**
**-**
**CURRENT ASSETS**
Debtors
15
**4,876**
**580**
Cash at bank
**103,324**
**22,322**
**108,200**
**22,902**
**CREDITORS**
Amounts falling due within one
year
16
**(6,405)**
**(7)**
**NET CURRENT ASSETS**
**101,795**
**22,895**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**101,995**
**22,895**
**NET ASSETS**
**101,995**
**22,895**
**FUNDS**
17
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2024**
**Total**
**funds**
**£**
**200**
**5,456**
**125,646**
**131,102**
**(6,412)**
**124,690**
**124,890**
**124,890**
**124,890**
**124,890**|2023
Total
funds
£
450
2,189
131,024
133,213
(11,001)
122,212
122,662
122,662
122,662
122,662|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 9
## **The Appledore Book Festival**
## **Balance Sheet - continued 31 December 2024**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 23 July 2025 and were signed on its behalf by:
Sara Mendosa - Trustee
The notes form part of these financial statements
Page 10
**The Appledore Book Festival**
**Notes to the Financial Statements for the Year Ended 31 December 2024**
## **1. STATUTORY INFORMATION**
The Appledore Book Festival is a charitable company, limited by guarantee, registered in England and Wales. The charitable company's registered number and registered office address can be found in the Report of the Trustees.
The presentation currency of the financial statements is the Pound Sterling (£).
## **2. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The Appledore Book Festival is a registered charity and so achievements cannot be measured by normal commercial criteria of profit and loss. Accordingly, in order to give a true and fair view the directors have applied the provisions of section 396(4) of the Companies Act 2006 and have presented a Statement of Financial Activities instead of a profit and loss account. This has been prepared in accordance with the SORP and in the opinion of the directors better reflects the special nature of the charity's activities.
The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same accounts.
## **Financial reporting standard 102 - reduced disclosure exemptions**
The charitable company has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Governance costs**
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 25% straight line
Page 11
**The Appledore Book Festival**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **2. ACCOUNTING POLICIES - continued**
## **Tangible fixed assets**
Computer equipment - 33% straight line
Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended by management.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating staff costs by the time spent and other costs by their usage.
## **Going concern**
Having regard to the charity's anticipated future revenues and costs including repayment of debt where appropriate, together with the expected availability of working capital, the trustees consider that it is appropriate to prepare the financial statements on the going concern basis.
## **3. DONATIONS AND LEGACIES**
|Donations
**4.**
**OTHER TRADING ACTIVITIES**
Fundraising events
Food and drink
Waterstone commission on book sales|**2024**
**£**
**240**
**2024**
**£**
**10,678**
**844**
**3,945**
**15,467**|2023
£
23
2023
£
10,375
241
4,086
14,702|
|---|---|---|
Page 12
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
|**5.**
**INVESTMENT INCOME**
Interest received
**6.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Ticket sales
Main Festival
Friends of Appledore Book
Festival
Main Festival
Grants
Main Festival
Income from schools
Schools
Grants & donations
Schools
Grants & donations received, included in the above, are as follows:
Bruce Wake Charitable Trust
Charlotte Aitken Trust
Friends of Appledore Library
TDCAP
Local Rotary clubs
Norman Family Charitable Trust
Ilfracombe Round Table
Barnstaple Round Table
Geoffrey Cox
FA Fullabrook
North Devon Carpentry
Lions Club
Bideford Bridge Rotary|**2024**
**£**
**2,072 **
**2024**
**£**
**116,252**
**17,583**
**-**
**13,950**
**42,636**
**190,421**
**2024**
**£**
**-**
**30,000**
**-**
**3,430**
**1,000**
**-**
**500**
**500**
**-**
**3,000**
**500**
**1,000**
**1,000**
**40,930**|2023
£
505
2023
£
109,873
19,429
1,126
11,941
30,689
173,058
2023
£
1,126
20,000
500
2,399
2,040
1,000
500
100
250
2,000
-
-
-
29,915|
|---|---|---|
||||
Page 13
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **7. RAISING FUNDS**
|**Other trading activities**|||
|---|---|---|
||**2024**|2023|
||**£**|£|
|Cost of food and drink|**5,935**|5,083|
## **8. CHARITABLE ACTIVITIES COSTS**
|Main Festival
Fringe Events
Schools
Other charitable activities
**9.**
**SUPPORT COSTS**
Management
£
Main Festival
**22,855**
Schools
**2,239**
Other charitable activities
**-**
**25,094 **
Support costs, included in the above, are as follows:
Main
Festival
Schools
£
£
Marketing
**8,519**
**850**
Office/general
administration
**297**
**1,010**
Postage and stationery
**-**
**337**
Sundry
**5,364**
**42**
Bad debts
**400**
**-**
Website costs
**486**
**-**
Signage and banners
**411**
**-**
Gifts
**403**
**-**
Donations and grants
**5,676**
**-**
Subscriptions and filing fee
**866**
**-**
IT and equipment
**433**
**-**
Bank charges
**194 **
**-**
Carried forward
**23,049**
**2,239**|Support
Direct
costs (see
Costs
note 9)
£
£
**120,719**
**23,299**
**3,536**
**-**
**59,015**
**2,239**
**-**
**1,554 **
**183,270**
**27,092 **
Governance
Finance
costs
£
£
**444**
**-**
**-**
**-**
**-**
**1,554 **
**444**
**1,554 **
**2024**
Other
charitable
Total
activities
activities
£
**£**
**-**
**9,369**
**-**
**1,307**
**-**
**337**
**-**
**5,406**
**-**
**400**
**-**
**486**
**-**
**411**
**-**
**403**
**-**
**5,676**
**-**
**866**
**-**
**433**
**-**
**194 **
**-**
**25,288**|Totals
£
**144,018**
**3,536**
**61,254**
**1,554 **|Totals
£
**144,018**
**3,536**
**61,254**
**1,554 **|
|---|---|---|---|
|||**210,362 **||
|||Totals
£
**23,299**
**2,239**
**1,554 **
**27,092**
2023
Total
activities
£
**9,293**
**1,381**
**464**
**5,429**
**-**
**83**
**745**
**830**
**40**
**762**
**1,291**
**2,511**
**22,829**|Totals
£
**23,299**
**2,239**
**1,554 **|
||||**27,092**|
||||**22,829**|
Page 14
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **9. SUPPORT COSTS - continued**
|Brought forward
Depreciation of tangible
fixed assets
Independent examiner's
remuneration|Main
Festival
£
**23,049**
**250**
**-**
**23,299**|**2024**
2023
Other
charitable
Total
Total
Schools
activities
activities
activities
£
£
**£**
£
**2,239**
**-**
**25,288**
**22,829**
**-**
**-**
**250**
**727**
**-**
**1,554 **
**1,554 **
**1,940**
**2,239**
**1,554 **
**27,092 **
**25,496**|
|---|---|---|
## **10. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||**2024**|2023|
|---|---|---|
||**£**|£|
|Independent examiner's remuneration|**1,554**|1,940|
|Depreciation - owned assets|**250**|727|
## **11. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.
## **Trustees' expenses**
The trustees' expenses paid in the year totalled £3,059, claimed by 5 trustees. This was £358 for IT & Equipment, £486 for website running costs, £144 for author travel, £35 for ticket refunds, £13 for office/general administration, £170 for schools mileage, £1,076 for schools book purchases, £31 for school postage & stationary, £100 for bonus ball prizes, £86 for author stewards mileage, £59 for author food and refreshments, £50 for festival event food, £116 for venue beautification, £175 for donations & gifts and £160 for performer fees.
## **12. STAFF COSTS**
There were no employees under contracts of employment in force at any time either during the period.
No employees received emoluments in excess of £60,000.
Page 15
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
|**13.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
Designated
fund
Funds
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
23
-
**Charitable activities**
Main Festival
130,428
-
Schools
-
22,630
Other trading activities
11,924
2,778
Investment income
505
-
Other income
17,250
-
**Total**
160,130
25,408
**EXPENDITURE ON**
Raising funds
5,083
-
**Charitable activities**
Main Festival
133,666
-
Fringe Events
3,245
-
Schools
-
9,576
Other charitable activities
1,940
-
**Total**
143,934
9,576
**NET INCOME/(EXPENDITURE)**
16,196
15,832
**RECONCILIATION OF FUNDS**
Total funds brought forward
89,083
1,551
**TOTAL FUNDS CARRIED FORWARD**
105,279
17,383|Restricted
fund
£
-
-
20,000
-
-
-
20,000
-
-
-
39,000
-
39,000
(19,000)
19,000
-|Total
funds
£
23
130,428
42,630
14,702
505
17,250
205,538
5,083
133,666
3,245
48,576
1,940
192,510
13,028
109,634
122,662|
|---|---|---|
Page 16
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
|**14.**
**TANGIBLE FIXED ASSETS**
Fixtures
and
fittings
£
**COST**
At 1 January 2024 and 31 December 2024
**3,406**
**DEPRECIATION**
At 1 January 2024
**2,956**
Charge for year
**250**
At 31 December 2024
**3,206**
**NET BOOK VALUE**
At 31 December 2024
**200**
At 31 December 2023
450
**15.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Operating debtors
Other debtors
Prepayments and accrued income
**16.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accruals and deferred income
**17.**
**MOVEMENT IN FUNDS**
Net
movement
At 1.1.24
in funds
£
£
**Unrestricted funds**
General fund
**105,279**
**1,716**
Designated Funds
**17,383**
**512**
**122,662 **
**2,228**
**TOTAL FUNDS**
**122,662 **
**2,228**|Computer
equipment
£
**596**
**596**
**-**
**596**
**-**
-
**2024**
**£**
**4,631**
**120**
**705**
**5,456**
**2024**
**£**
**369**
**6,043**
**6,412**
Transfers
between
funds
£
**(5,000)**
**5,000**
**-**
**-**|Totals
£
**4,002 **
**3,552**
**250**
**3,802 **
**200**
450
2023
£
1,030
-
1,159
2,189
2023
£
-
11,001
11,001
At
31.12.24
£
**101,995**
**22,895**
**124,890**
**124,890**|
|---|---|---|
Page 17
## **The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **17. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|Incoming
resources
£
**Unrestricted funds**
General fund
**156,759**
Designated Funds
**31,766**
**188,525**
**Restricted funds**
Restricted
**30,000**
**TOTAL FUNDS**
**218,525**
**Comparatives for movement in funds**
At 1.1.23
£
**Unrestricted funds**
General fund
89,083
Designated Funds
1,551
90,634
**Restricted funds**
Restricted
19,000
**TOTAL FUNDS**
109,634
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
160,130
Designated Funds
25,408
185,538
**Restricted funds**
Restricted
20,000
**TOTAL FUNDS**
205,538|Resources
Movement
expended
in funds
£
£
**(155,043)**
**1,716**
**(31,254)**
**512**
**(186,297)**
**2,228**
**(30,000)**
**-**
**(216,297) **
**2,228**
Net
movement
At
in funds
31.12.23
£
£
16,196
105,279
15,832
17,383
32,028
122,662
(19,000)
-
13,028
122,662
Resources
Movement
expended
in funds
£
£
(143,934)
16,196
(9,576)
15,832
(153,510)
32,028
(39,000)
(19,000)
(192,510)
13,028|
|---|---|
Page 18
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **17. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Designated Funds
**Restricted funds**
Restricted
**TOTAL FUNDS**|At 1.1.23
£
89,083
1,551
90,634
19,000
109,634|Net
movement
in funds
£
17,912
16,344
34,256
(19,000)
15,256|Transfers
between
funds
£
(5,000)
5,000
-
-
-|At
31.12.24
£
101,995
22,895
124,890
-
124,890|
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Designated Funds
**Restricted funds**
Restricted
**TOTAL FUNDS**|Incoming
resources
£
316,889
57,174
374,063
50,000
424,063|Resources
Movement
expended
in funds
£
£
(298,977)
17,912
(40,830)
16,344
(339,807)
34,256
(69,000)
(19,000)
(408,807)
15,256|
|---|---|---|
General funds are ticket sales and other incoming resources receivable or generated for the objects of the charity without further specific purpose and which the charity may use for its purpose at its discretion.
Restricted funds relate to monies donated with the specific restriction that they contribute towards the cost of the schools programme.
Designated funds are funds that the trustees have chosen to set aside for the provision of the schools programme.
In the opinion of the Trustees, sufficient funds are held in an appropriate form to enable each fund to be applied in accordance with the relevant restrictions.
Page 19
**The Appledore Book Festival**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **18. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2024.
## **19. MEMBERSHIP**
The company is limited by guarantee and does not have a share capital.
In the event of the company being wound up, the members of the company are liable to contribute to any deficiency there may be, providing the contribution shall not exceed £10 per member.
The total number of members at 31 December 2024 was 20.
Page 20
## **The Appledore Book Festival**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2024**
|Unrestricted
Restricted
funds
funds
£
£
**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
**240**
**-**
**Other trading activities**
Fundraising events
**10,678**
**-**
Food and drink
**844**
**-**
Waterstone commission on book sales
**3,945**
**-**
**15,467**
**-**
**Investment income**
Interest received
**2,072**
**-**
**Charitable activities**
Ticket sales
**116,252**
**-**
Income from schools
**13,950**
**-**
Friends of Appledore Book Festival
**17,583**
**-**
Grants
**12,636**
**30,000**
**160,421**
**30,000**
**Other income**
Advertising and sponsorship
**10,325**
**-**
**Total incoming resources**
**188,525**
**30,000**
**EXPENDITURE**
**Other trading activities**
Cost of food and drink
**5,935**
**-**
**Charitable activities**
Public liability insurance
**1,012**
**-**
Programme and ticket production
**4,310**
**-**
Box office commission
**9,372**
**-**
Fringe events
**3,536**
**-**
Authors' appearance fees
**8,897**
**-**
Equipment hire
**19,016**
**-**
Venue hire
**8,574**
**-**
Sound, lighting and broadband
**21,834**
**-**
School author accommodation
**6,728**
**-**
Carried forward
**83,279**
**-**|2024
Total
funds
£
**240**
**10,678**
**844**
**3,945**
**15,467**
**2,072**
**116,252**
**13,950**
**17,583**
**42,636**
**190,421**
**10,325**
**218,525**
**5,935**
**1,012**
**4,310**
**9,372**
**3,536**
**8,897**
**19,016**
**8,574**
**21,834**
**6,728**
**83,279**|2023
Total
funds
£
23
10,375
241
4,086
14,702
505
109,873
11,941
19,429
31,815
173,058
17,250
205,538
5,083
899
4,895
7,381
3,815
6,320
12,604
4,869
22,503
5,548
68,834|
|---|---|---|
This page does not form part of the statutory financial statements
Page 21
## **The Appledore Book Festival**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2024**
|Unrestricted
Restricted
funds
funds
£
£
**Charitable activities**
Brought forward
**83,279**
**-**
Special events
**1,283**
**-**
Festival director's fees
**39,500**
**-**
Festival book purchases
**668**
**-**
Venue beautification
**126**
**-**
School author fees/expenses
**18,418**
**788**
Schools author food & refreshments
**2,219**
**-**
School mileage expenses
**1,650**
**-**
Author accommodation
**4,143**
**-**
Author food & refreshments
**1,001**
**-**
Author stewards mileage expenses
**107**
**-**
Author travel expenses
**876**
**-**
School book purchases
**-**
**29,212**
**153,270**
**30,000**
**Support costs**
**Management**
Marketing
**9,369**
**-**
Office/general administration
**1,307**
**-**
Postage and stationery
**337**
**-**
Sundry
**5,406**
**-**
Bad debts
**400**
**-**
Website costs
**486**
**-**
Signage and banners
**411**
**-**
Gifts
**403**
**-**
Donations and grants
**5,676**
**-**
Subscriptions and filing fee
**866**
**-**
IT and equipment
**433**
**-**
**25,094**
**-**
**Finance**
Bank charges
**194**
**-**
Depreciation of tangible fixed assets
**250**
**-**
**444**
**-**
**Governance costs**
Independent examiner's remuneration
**1,554 **
**-**
Total resources expended
**186,297**
**30,000**
**Net income**
**2,228**
**-**|2024
Total
funds
£
**83,279**
**1,283**
**39,500**
**668**
**126**
**19,206**
**2,219**
**1,650**
**4,143**
**1,001**
**107**
**876**
**29,212**
**183,270**
**9,369**
**1,307**
**337**
**5,406**
**400**
**486**
**411**
**403**
**5,676**
**866**
**433**
**25,094**
**194**
**250**
**444**
**1,554 **
**216,297**
**2,228**|2023
Total
funds
£
68,834
5,407
40,000
-
105
18,159
2,319
1,529
5,101
426
82
1,175
18,794
161,931
9,293
1,381
464
5,429
-
83
745
830
40
762
1,291
20,318
2,511
727
3,238
1,940
192,510
13,028|
|---|---|---|
This page does not form part of the statutory financial statements
Page 22
## **The Appledore Book Festival**
## **Schools Programme Balance Sheet 31 December 2024**
|Designated
Funds
£
**FIXED ASSETS**
Tangible assets
**-**
**CURRENT ASSETS**
Stocks
**-**
Debtors
**580**
Cash at bank
**22,322**
**22,902**
**CREDITORS**
Amounts falling due within one
year
**(7)**
**NET CURRENT ASSETS**
**22,895**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**22,895**
**NET ASSETS**
**22,895**|Restricted
fund
£
**-**
**-**
**-**
**-**
-
**-**
**-**
**-**
**-**|**2024**
**Total**
**funds**
**£**
**-**
**-**
**580**
**22,322**
**22,902**
**(7)**
**22,895**
**22,895**
**22,895**|2023
Total
funds
£
-
-
-
17,383|
|---|---|---|---|
||||17,383
-|
||||17,383|
||||17,383|
||||17,383|
This page does not form part of the statutory financial statements
Page 23
## **The Appledore Book Festival**
## **Schools Programme Funds Schedule for the Year Ended 31 December 2024**
|**Designated**
**Restricted**
**funds**
**funds**
**£**
**£**
**INCOME AND ENDOWMENTS**
Income from schools
**13,950**
**-**
Fundraising events
**5,180**
**-**
Grants
**12,636**
**30,000**
**Total incoming resources**
**31,766**
**30,000**
**EXPENDITURE**
Schools authors' fee/ expenses
**18,418**
**788**
Schools author accommodation
**6,728**
**-**
Schools author food and refreshments
**2,219**
**-**
Schools mileage expenses
**1,650**
**-**
Schools admin
**1,010**
**-**
Schools book purchases
**-**
**29,212**
Schools sundry expenses
Marketing
Postage and stationery
**42**
**850**
**337**
**-**
**-**
**-**
**Total resources expended**
**31,254**
**30,000**
**Net income**
**512**
**-**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**Transfers**
**17,383**
**5,000**
**-**
**-**
**Total funds carried forward**
**22,895**
**-**
**Represented by:**
Cash at bank
**22,895**
**-**
**22,895**
**-**|**2024**
**Total**
**funds**
**£**
**13,950**
**5,180**
**42,636**
**61,766**
**19,206**
**6,728**
**2,219**
**1,650**
**1,010**
**29,212**
**42**
**850**
**337**
**61,254**
**512**
**17,383**
**5,000**
**22,895**
**22,895**
**22,895**|2023
Total
Funds
£
25,408
-
20,000
45,408
18,159
5,548
2,319
1,529
1,000
18,794
1,227
-
-
48,576
(3,168)
20,551
-
17,383
17,383
17,383|
|---|---|---|
This page does not form part of the statutory financial statements
Page 24