2021-02-28-accounts

Trustees’ Annual Report for the period

From 1.3.2020 Period start date To 28.2.2021 Period end date

Charity name: Cottingham Village Trust

Charity registration number: 1171733

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To promote the benefit of the inhabitants of Cottingham and the surrounding area by associating with the Local Authority, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide halls and rooms for hire for public and private events, celebrations, shows, concerts, classes and meetings. To provide rooms for rental for not-for-profit local organisations and public services. To provide public toilets.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
	n/a

Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	Volunteers are essential for the successful running of the venue. There are about 150 volunteers, of which, in normal times, a core of about 50 come in regularly. During this year of covid, they have come in whenever asked, and have followed the required covid regulations in order to keep the public safe.
Other

Achievements and Performance

SORP reference

During this year of covid, the buildings have been closed for most of the year for all our users except the NHS. However, because of the size of the main hall, good ventilation and the ability to establish a one-way system, the Summary of the main building was used by the NHS during the achievements of the charity, lockdown periods and by other groups during identifying the difference the Para 1.20 the time when lockdown was lifted in the charity’s work has made to autumn. During the spring and summer, the the circumstances of its NHS used the hall as a venue for childcare for beneficiaries and any wider the staff of the two large local hospitals, benefits to society as a enabling them to continue working. whole. Throughout the whole year, the NHS blood transfusion service used the hall for the blood donors, increasing the number of their sessions as all other local halls had closed. This increased usage is continuing. When lockdown was eased during the autumn, some activities restarted, and some additional classes started. Four socially distanced gigs took place with reduced audiences, so making no financial profit. This gave the public some temporary relief from the difficulties caused by covid, while remaining safe. During the following period of closure, while there were no dance classes and other activities in the small hall, the hall and its side room were refurbished. It now has a new floor suitable for dance and new lighting. The side room/pantry has been improved, with new sink and cupboards. The I AM Fund grant enabled this development. The organisers of this grant have said that they would like to establish a continuing relationship with the Trust and, as part of this, the small hall will now be renamed the Audrey Mosey Studio, after the Cottingham resident who left the legacy that forms the fund.

Additional information (optional) You may choose to include further statements where relevant about:

The Trust continues to work with the local authority, parish council and voluntary organisations. During this covid year, this has mainly been in receiving and sharing Para 1.41 information, providing the equipment needed

Achievements against objectives set		and performing the actions required to conform with covid prevention regulations.
Performance of fundraising activities against objectives set	Para 1.41	The Cottingham Village Lottery, which was set up by the Trust, continues to have about 250 subscribers. It has raised about £5,000 pounds this year which has contributed to improvements on the stage in the main hall. An equal amount has been given in prizes spread over the twelve monthly draws.
Investment performance against objectives	Para 1.41	n/a
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Trust had a surplus of £34,042 at the end February 2021. The losses incurred because of the closure due to covid were covered. This was mainly due to the covid related grants received from the East Riding Council, the furlough payments to staff and a grant of £10,000 received from a local fund, the I AM Fund. A local resident also gave a donation of £2,000. Also, due to the closure of the building for most of the year, the running costs were reduced.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trust retains a reserve of £10,000 to cover any emergencies and unforeseen costs.
Amount of reserves held	Para 1.22	£10,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	In last year’s report, we described uncertainties due to covid. These have not materialised. As soon as people were able to return they did, though with slightly smaller numbers, due partly to distancing regulations. The Trust now has an increasing number and variety of bookings for its halls and rooms.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	During this covid year, the principal sources of funding have been hiring fees (NHS childcare and blood donors), covid grants from the local authority, furlough payments and the grant from the I AM fund. The IAM Fund is a legacy from a Cottingham resident, which is to provide funding for the support of young people in the performing

----- Start of picture text -----
arts. Further funding will be received from this
source.
n/a
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
There is a need for more, and younger,
trustees, to ensure the continuity of the Trust.
A description of the principal
risks facing the charity Para 1.46
Other
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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Co-option during the year with confirmation at the Annual General Meeting.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	n/a
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	n/a
Relationship with any related parties	Para 1.51	n/a

Other

Reference and Administrative details

Charity name	Cottingham Village Trust
Other name the charity uses
Registered charity number	117173
Charity’s principal address	1 Market Green, Cottingham, East Yorkshire HU16 5QG

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Ian Start	Chair
	Geoff Groom	Vice Chair
	Jane Price	Treasurer
	Katrin McClure	Secretary
	Harold Kay
	JennyMills
	Michael Ratcliffe		1.3.2020 – 1.8.2020
	Jim Stansfield
	Robert Nicklas		March 2021 onwards

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Type of	Name	Address
adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
	n/a

Other optional information

Doclaratlons Slgn•lurn(•) Full nan*(s) Posrtlon {•g SKTetary. Ch•ir. •l¢l f￿1￿ Sec-. 27. q 2021

Cottingham Village Trust

Registered Charity No. 1171733

Accounts for the year ending 28[th] February 2021

Cottingham Village Trust Registered Charity No. 1171733 Period end 28[th] February 2021 Financial Review

The income and expenditure account for the year ending 28[th] February 2021 shows a surplus of £34,042. This is an increase of £24,141 on the year ending 29[th] February 2020, the increase is mainly due to the grants received in the year which have offset with the loss of Bar Sales, fall in Hall Hire income and drop in repair costs. It is also worth noting that due to COVID-19 this year’s figures are not going to be a normal comparative to prior or future periods.

The trustees have decided that a minimum cash balance of £10,000 is always required in case of emergency and unforeseen costs, Cottingham Village Trust (CVT) has achieved this throughout the whole year.

The Trustees are planning that as CVT holds the required minimum cash reserves any surplus funds will continue to be reinvested into the Civic Hall, this will continue until the Civic Hall is brought up to the required standard. However, the trustees will constantly be re-assessing the impact of COVID-19 to ensure that CVT is in a position to withstand any future impacts of the pandemic.

Cottingham Village Trust Registered Charity No. 1171733 Income & Expenditure Account

Bar Bar Sales Bar costs Security Bar Licence Donations & Grants Donations Received Donations Made Grants Received Fundraising Events Tickets Sold Band Fee Event Licence PPL Licence Venue Hire Wristbands General Hall Hire Income Office Rental Income Cleaning Depreciation Insurance Light & Heat Legal Fees Printing Rates Repairs Stationery Sundry Telephone Training Wages Waste Disposal Website Surplus/(Deficit)	Year End 28/02/2021 £4,900 -£4,585 -£585 -£180 -£450 £0 £8,988 £0 £66,228 -£608 £74,608 £1,590 £0 £0 -£1,591 £0 £0 -£1 £31,934 £363 -£2,281 -£1,864 -£4,338 -£9,013 £0 £0 -£1,927 -£21,182 -£129 -£1,152 -£1,223 £0 -£26,699 -£1,275 -£1,329 -£40,115 £34,042	Year End 28/02/2020 £84,914 -£32,133 -£7,844 -£295
		£44,642
		£7,833 £0 £10,221 £842
		£18,896
		£8,131 -£3,249 -£20 -£1,104 £0 £0
		£3,758
		£53,618 £1,380 -£2,144 -£1,525 -£3,426 -£13,169 £3 -£128 -£4,462 -£55,467 -£367 -£846 -£1,292 £0 -£27,660 -£1,531 -£379
		-£57,395
		£9,901

Cottingham Village Trust Registered Charity No. 1171733 Balance Sheet

Fixed Assets Equipment Current Assets Bar Stock Hall Hire Debtors Cash Bank Account Current Liabilities Accruals Loan Net Assets Reserves B/fwd Surplus/(Deficit) C/fwd	Feb-21 £17,669 £1,505 £813 £50 £70,356 £72,724 £0 £0 £0 £90,392 £56,350 £34,042 £90,392	Feb-20 £15,034
		£2,558 £3,540 £50 £35,168
		£41,317 £0 £0
		£0
		£56,350
		£46,449 £9,901
		£56,350

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Cottingham Village Trust On accounts for the year ended 2810212021 Charity no (rf any) 1171733 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 2810212021. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111lhe Acr). I report in respect of my examination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5}Ib) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination wthi¢h giv8s m8 cause to believe that in, any material respect.. accounting ￿cOrdS were not kepi in accordanc£ with seth'on 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have c(xne across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1910712021 Name: Matthew Stephen Kendall Relevant professional qualificationls) or body {if any): FCA Address: 2 Exeter Street Cottingham HU16 4LU IER July 2020

Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief dotalls of any Items that the examinerwishes to disclose. IER July 2020