## **Trustees’ Annual Report for the period** ## **From 1.3.2020 Period start date To 28.2.2021 Period end date** ## **Charity name: Cottingham Village Trust** ## **Charity registration number: 1171733** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the benefit of the inhabitants of
Cottingham and the surrounding area by
associating with the Local Authority, voluntary
organisations and inhabitants in a common
effort to advance education and to provide
facilities in the interest of social welfare for
recreation and leisure time occupation with
the object of improving the conditions of life
for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To provide halls and rooms for hire for public
and private events, celebrations, shows,
concerts, classes and meetings. To provide
rooms for rental for not-for-profit local
organisations and public services. To provide
public toilets.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the guidance
issued by the Charity Commission on public
benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: |SORP reference|| |---|---| ||**n/a**| |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|**n/a**| |Contribution made by
volunteers|Para 1.38|Volunteers are essential for the successful
running of the venue. There are about 150
volunteers, of which, in normal times, a core of
about 50 come in regularly. During this year of
covid, they have come in whenever asked, and
have followed the required covid regulations in
order to keep the public safe.| |Other||| ## **Achievements and Performance** SORP reference During this year of covid, the buildings have been closed for most of the year for all our users except the NHS. However, because of the size of the main hall, good ventilation and the ability to establish a one-way system, the Summary of the main building was used by the NHS during the achievements of the charity, lockdown periods and by other groups during identifying the difference the Para 1.20 the time when lockdown was lifted in the charity’s work has made to autumn. During the spring and summer, the the circumstances of its NHS used the hall as a venue for childcare for beneficiaries and any wider the staff of the two large local hospitals, benefits to society as a enabling them to continue working. whole. Throughout the whole year, the NHS blood transfusion service used the hall for the blood donors, increasing the number of their sessions as all other local halls had closed. This increased usage is continuing. When lockdown was eased during the autumn, some activities restarted, and some additional classes started. Four socially distanced gigs took place with reduced audiences, so making no financial profit. This gave the public some temporary relief from the difficulties caused by covid, while remaining safe. During the following period of closure, while there were no dance classes and other activities in the small hall, the hall and its side room were refurbished. It now has a new floor suitable for dance and new lighting. The side room/pantry has been improved, with new sink and cupboards. The I AM Fund grant enabled this development. The organisers of this grant have said that they would like to establish a continuing relationship with the Trust and, as part of this, the small hall will now be renamed the Audrey Mosey Studio, after the Cottingham resident who left the legacy that forms the fund. **Additional information (optional)** You may choose to include further statements where relevant about: The Trust continues to work with the local authority, parish council and voluntary organisations. During this covid year, this has mainly been in receiving and sharing Para 1.41 information, providing the equipment needed |Achievements against
objectives set||and performing the actions required to
conform with covid prevention regulations.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Cottingham Village Lottery, which was set
up by the Trust, continues to have about 250
subscribers. It has raised about £5,000 pounds
this year which has contributed to
improvements on the stage in the main hall. An
equal amount has been given in prizes spread
over the twelve monthly draws.| |Investment performance
against objectives|Para 1.41|**n/a**| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust had a surplus of £34,042 at the end
February 2021. The losses incurred because of
the closure due to covid were covered. This
was mainly due to the covid related grants
received from the East Riding Council, the
furlough payments to staff and a grant of
£10,000 received from a local fund, the I AM
Fund. A local resident also gave a donation of
£2,000. Also, due to the closure of the building
for most of the year, the running costs were
reduced.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trust retains a reserve of £10,000 to cover
any emergencies and unforeseen costs.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|In last year’s report, we described uncertainties
due to covid. These have not materialised. As
soon as people were able to return they did,
though with slightly smaller numbers, due
partly to distancing regulations. The Trust now
has an increasing number and variety of
bookings for its halls and rooms.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|During this covid year, the principal sources of
funding have been hiring fees (NHS childcare
and blood donors), covid grants from the local
authority, furlough payments and the grant
from the I AM fund.
The IAM Fund is a legacy from a Cottingham
resident, which is to provide funding for the
support of young people in the performing| **----- Start of picture text -----**
arts. Further funding will be received from this
source.
n/a
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
There is a need for more, and younger,
trustees, to ensure the continuity of the Trust.
A description of the principal
risks facing the charity Para 1.46
Other
**----- End of picture text -----**
## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Co-option during the year with confirmation at
the Annual General Meeting.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**n/a**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**n/a**| |Relationship with any related
parties|Para 1.51|**n/a**| Other ## **Reference and Administrative details** |Charity name|Cottingham Village Trust| |---|---| |Other name the charity uses|| |Registered charity number|117173| |Charity’s principal address|1 Market Green, Cottingham, East Yorkshire HU16 5QG| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Ian Start|Chair||| ||Geoff Groom|Vice Chair||| ||Jane Price|Treasurer||| ||Katrin McClure|Secretary||| ||Harold Kay|||| ||JennyMills|||| ||Michael Ratcliffe||1.3.2020 – 1.8.2020|| ||Jim Stansfield|||| ||Robert Nicklas||March 2021 onwards|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**n/a**||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Type of**|**Name**|**Address**|| |---|---|---|---|---| |**adviser**||||| |||||| |||||| |||||| |||||| |**Name of chief executive or names of senior staff members (Optional information)**||||| |||||| |**Exemptions from disclosure**||||| |Reason for non-disclosure of key personnel details||||| ||**n/a**|||| ## **Other optional information** Doclaratlons Slgn•lurn(•) Full nan*(s) Posrtlon {•g SKTetary. Ch•ir. •l¢l f￿1￿ Sec-. 27. q 2021 ## Cottingham Village Trust # Registered Charity No. 1171733 Accounts for the year ending 28[th] February 2021 ## **Cottingham Village Trust Registered Charity No. 1171733 Period end 28[th] February 2021 Financial Review** The income and expenditure account for the year ending 28[th] February 2021 shows a surplus of £34,042. This is an increase of £24,141 on the year ending 29[th] February 2020, the increase is mainly due to the grants received in the year which have offset with the loss of Bar Sales, fall in Hall Hire income and drop in repair costs. It is also worth noting that due to COVID-19 this year’s figures are not going to be a normal comparative to prior or future periods. The trustees have decided that a minimum cash balance of £10,000 is always required in case of emergency and unforeseen costs, Cottingham Village Trust (CVT) has achieved this throughout the whole year. The Trustees are planning that as CVT holds the required minimum cash reserves any surplus funds will continue to be reinvested into the Civic Hall, this will continue until the Civic Hall is brought up to the required standard. However, the trustees will constantly be re-assessing the impact of COVID-19 to ensure that CVT is in a position to withstand any future impacts of the pandemic. **Cottingham Village Trust Registered Charity No. 1171733 Income & Expenditure Account** |**Bar**
Bar Sales
Bar costs
Security
Bar Licence
**Donations & Grants**
Donations Received
Donations Made
Grants Received
Fundraising
**Events**
Tickets Sold
Band Fee
Event Licence
PPL Licence
Venue Hire
Wristbands
**General**
Hall Hire Income
Office Rental Income
Cleaning
Depreciation
Insurance
Light & Heat
Legal Fees
Printing
Rates
Repairs
Stationery
Sundry
Telephone
Training
Wages
Waste Disposal
Website
**Surplus/(Deficit)**|**Year End**
**28/02/2021**
£4,900
-£4,585
-£585
-£180
**-£450**
£0
£8,988
£0
£66,228
-£608
**£74,608**
£1,590
£0
£0
-£1,591
£0
£0
**-£1**
£31,934
£363
-£2,281
-£1,864
-£4,338
-£9,013
£0
£0
-£1,927
-£21,182
-£129
-£1,152
-£1,223
£0
-£26,699
-£1,275
-£1,329
**-£40,115**
**£34,042**|**Year End**
**28/02/2020**
£84,914
-£32,133
-£7,844
-£295| |---|---|---| |||**£44,642**| |||£7,833
£0
£10,221
£842| |||**£18,896**| |||£8,131
-£3,249
-£20
-£1,104
£0
£0| |||**£3,758**| |||£53,618
£1,380
-£2,144
-£1,525
-£3,426
-£13,169
£3
-£128
-£4,462
-£55,467
-£367
-£846
-£1,292
£0
-£27,660
-£1,531
-£379| |||**-£57,395**| |||| |||**£9,901**| ## **Cottingham Village Trust Registered Charity No. 1171733 Balance Sheet** |**Fixed Assets**
Equipment
**Current Assets**
Bar Stock
Hall Hire Debtors
Cash
Bank Account
**Current Liabilities**
Accruals
Loan
**Net Assets**
**Reserves**
B/fwd
Surplus/(Deficit)
**C/fwd**|**Feb-21**
£17,669
£1,505
£813
£50
£70,356
£72,724
£0
£0
£0
**£90,392**
£56,350
£34,042
**£90,392**|**Feb-20**
£15,034| |---|---|---| |||£2,558
£3,540
£50
£35,168| |||£41,317
£0
£0| |||£0| |||**£56,350**| |||£46,449
£9,901| |||**£56,350**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Cottingham Village Trust On accounts for the year ended 2810212021 Charity no (rf any) 1171733 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended 2810212021. Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111lhe Acr). I report in respect of my examination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5}Ib) of the Act. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination wthi¢h giv8s m8 cause to believe that in, any material respect.. accounting ￿cOrdS were not kepi in accordanc£ with seth'on 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have c(xne across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 1910712021 Name: Matthew Stephen Kendall Relevant professional qualificationls) or body {if any): FCA Address: 2 Exeter Street Cottingham HU16 4LU IER July 2020 Section B Disclosure Only complete if the examiner needs to highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief dotalls of any Items that the examinerwishes to disclose. IER July 2020