Trustees’ Annual Report & Financial Statements for the period 1 January 2023 to 31 December 2023
Objectives and Activities ............................................................................................................... 2 Achievements and Performance ................................................................................................... 2 Financial Review ............................................................................................................................ 3 Structure, Governance and Management .................................................................................... 4 Statement of Financial Accounts .................................................................................................. 6 Balance Sheet ................................................................................................................................ 7 Notes to the Financial Statements ................................................................................................ 8
The Association for Cooperation and Transformation (UK) Charity registration number: 1171731
Trustees’ Annual Report, 2023
Objectives and Activities
Purposes of the charity
The Association for Cooperation and Transformation (UK), known as “ACT (UK)”, has the following purposes set out in its constitution:
In furtherance of the Christian principles, the Object of the CIO is, for the public benefit, the relief of those in need by reason of financial hardship, ill-health, disability, unemployment, war or natural disaster and such other social or economic disadvantage, including (but not limited to) such persons living in North Africa.
The charity’s main activities
The charity seeks to inform and to raise funding for humanitarian and development projects in North Africa through:
-
A regular newsletter,
-
Emails to supporters of the charity,
-
Updating individuals known to Trustees,
-
Sales of ACT(UK) cards,
-
Other fundraising activities such as concerts and coffee mornings.
The charity also seeks to network with other charities in order to publicise the needs of North Africa and to look for recruits to engage in such work.
Working for the public benefit
In the Charity’s involvement in these projects and in all its activities, the Trustees have had full regard to the guidance issued by the Charity Commission as to the public benefit.
Grant-making
ACT (UK) has a grant-making policy, mandating the trustees to apply the funds of the charity at their discretion and in accordance with the charitable purposes and objectives of the charity. Specific clauses relate to:
-
Priorities for Support,
-
Principles in Determining Support,
-
Applicant and Partner Due Diligence,
-
Administrative and Decision-making Procedures.
Achievements and Performance
Main achievements this year
The Charity’s work this year was greatly impacted by the serious ill-health of the Chair of Trustees. Trustee time was also limited at the start of the year, due to the heavy workload involved in mounting 40[th] year celebrations for ACT in November 2022.
As a result, no major fundraising initiatives were possible, although there were some Christmas card sales.
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Trustees’ Annual Report, 2023
Existing regular funding was received and processed and Trustee meetings continued; policies and procedures were updated as required, and all other administrative matters of the charity were attended to.
Performance against fundraising objectives
The Charity has an objective in normal times of raising around £10,000 each year. As mentioned above, Trustee time for fundraising was restricted this year. This resulted in an income of £2,338. Although less than the agreed target, the Trustees are satisfied that this is a satisfactory performance, given the situations faced this year.
Financial Review
The charity’s position at the end of the period
ACT (UK) was solvent and had cash reserves at the end of the financial year, despite not having engaged in any significant fund-raising activity. The trustees recognised their responsibilities in accordance with applicable law and regulation, and had prepared financial statements accordingly, being satisfied that they give a true and fair view of the state of affairs of the charity, and the incoming resources and application of those resources, including the income and expenditure, of the charity for the reporting period.
Reserves
Policy
The charity has no paid staff or premises. A sum is held against any unforeseen financial risks or possible legal costs. An updated investments and reserves policy was agreed in October 2019.
The charity holds as a minimum a reserve of £1,500, this having been judged by the trustees to be a suitable minimum amount, considering the potential demands on the charity.
Ongoing concern
The trustees have no concerns about the charity continuing as a going concern for the forthcoming period.
Principal source of funds
The charity seeks funds from:
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Fundraising events (none in the current year),
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A supporters of ACT (UK) scheme, contributing £15/person/year,
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Donations from individuals, organisations, churches and other charities,
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Specific appeals, as warranted by the situation (as, for example, Covid-19),
-
Occasional sales through an online shop.
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Trustees’ Annual Report, 2023
Structure, Governance and Management
Structure
ACT (UK) is a Charitable Incorporated Organisation and has a CIO Foundation Constitution.
Governance and Management
According to the Constitution, new Trustees are appointed by the existing Trustees at a properly constituted meeting. This is done with regard to the skills and experience needed by the Board of Trustees to ensure the successful functioning of the Charity.
Trustees
The Charity is governed and managed by five Trustees. There have been no changes to the Trustees in the current year. The trustees managing the charity are:
| Dates served | ||
|---|---|---|
| Trustee name | Office | (if notfor wholeyear) |
| Howard Jones | Chair | |
| Martin Lawson | Treasurer | |
| Ismay Green | Safeguarding Officer | |
| Stephen Green | ||
| Janet Jones |
Howard Jones, Ismay Green and Janet Jones were re-appointed as trustees at the AGM in March 2023, for a period of four years.
There are no corporate trustees, and no trustees hold title to any property belonging to the charity.
Relationships with others
ACT (UK) is linked by a Memorandum of Understanding with ACT, a charity registered in Sweden and Tunisia. ACT works in association with a wide range of government departments and charities in Tunisia and provides local expertise in the use of project funds. ACT (UK) retains full control of which projects it chooses to fund and receives monitoring feedback concerning the use of funds and the achievement of project goals.
No funds are held as custodian trustees on behalf of others.
Administrative details
Charity name The Association for Cooperation and Transformation (UK) Other name the charity uses ACT (UK) Registered charity number 1171731 Charity's principal address 3, Overbrook Great Ayton North Yorkshire TS9 6NX
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Trustees’ Annual Report, 2023
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
----- Start of picture text -----
Signature:
Full name: Howard Robert Ralph Jones Martin David Geoffrey Lawson
Position: Chair Treasurer
Date: 27 September 2024 27 September 2024
----- End of picture text -----
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Financial Statements, 2023
Statement of Financial Accounts
(Including summary income and expenditure account) For the year ended 31[st] December 2023
| Income (Note 3) Income and endowments from: |
Unrestricted funds £ F01 |
Restricted income funds Endowment funds Total funds Prior year funds £ £ £ £ F02 F03 F04 F05 |
|---|---|---|
| Investments Other trading activities Separate material item of income Other Charitable activities Donations and legacies |
750 - 88 - - - |
1,500 - 2,250 14,124 - - - - - - 88 47 - - - - - - - - - - - - |
| Expenditure (Notes 6) Expenditure on: Total |
838 | 1,500 - 2,338 14,171 |
| Tax payable Net gains/(losses) on investments Extraordinary items Other gains/(losses) See note 7 Reconciliation of funds: Charitable activities: Separate material expense item Other recognised gains/(losses): Net income/(expenditure) before tax for the reporting period Raising funds Other - Grants to ACT (Tunisia) Total funds carried forward Total Net income/(expenditure) after tax before investment gains/(losses) Net income/(expenditure) Transfers between funds Total funds brought forward Net movement in funds Gains and losses on revaluation of fixed assets for the charity’s own use |
11 - - - 15 |
- - 11 29 - - - - 590 - 590 10,800 - - - - - - 15 95 |
| 26 | 590 - 616 10,924 |
|
| 811 | 910 - 1,722 3,246 |
|
| - | - - - - |
|
| 811 | 910 - 1,722 3,246 |
|
| - | - - - - |
|
| 811 | 910 - 1,722 3,246 |
|
| - - - - |
- - - - - - - - - - - - - - |
|
| 811 | 910 - 1,722 3,246 |
|
| 1,416 | - - 1,416 1,830 - |
|
| 2,227 | 910 - 3,137 1,416 |
All activities relate to continuing activities. The notes on the following pages form part of these financial statements.
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Financial Statements, 2023
Balance Sheet
As at 31[st] December 2023
| Fixed assets | Unrestricted funds £ F01 |
Restricted income funds Endowment funds Total this year Total last year £ £ £ £ F02 F03 F04 F05 |
|---|---|---|
| Intangible assets (Note 15) Tangible assets (Note 14) Heritage assets (Note 16) Investments(Note 17) |
- - - - |
- - - - - - - - - - - - - - - - |
| Total fixed assets Current assets |
- | - - - - |
| Stocks (Note 18) Debtors (Note 19) Investments (Note 17.4) Cash at bank and in hand (Note 24) Total current assets Creditors: amounts falling due within one year (Note 20) Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year (Note 20) Provisions for liabilities Total net assets or liabilities Funds of the Charity |
- - 3,222 |
- - - - - - - - - - - - - - 3,222 12,446 |
| 3,222 | - - 3,222 12,446 |
|
| 85 | - - 85 11,030 |
|
| 3,137 | - - 3,137 1,416 |
|
| 3,137 | - - 3,137 1,416 |
|
| - - |
- - - - - - - - |
|
| 3,137 | - - 3,137 1,416 |
|
| Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds Revaluation reserve Fair value reserve |
- - 1,637 |
- - 1,500 1,500 - - 1,637 1,416 - |
| Total funds | 1,637 | 1,500 - 3,137 1,416 |
Signed by two trustees on behalf of all the trustees.
Date of approval: 27 September 2023
Howard Jones, Chair Martin Lawson, Treasurer
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Financial Statements, 2023
Notes to the Financial Statements
Note 1 – Basis of Preparation
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
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the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
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and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
Going concern
The charity has sufficient income from general donations to support its own costs and meets the trustees' requirements for it to be considered a going concern.
Changes in the period and in prior periods
The accounts present a true and fair view and no changes have been made to the accounting policies.
No changes to accounting estimates have occurred in the reporting period.
No material prior year errors have been identified in the reporting period.
Note 2 – Accounting Policies
Income
Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources; or it is more likely than not that the trustees will receive the resources; or the monetary value can be measured with sufficient reliability.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations are only included in the SoFA when the general income recognition criteria are met. The charity has not received any government grants in the reporting period.
The charity did not receive any government grants in the reporting period.
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
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Financial Statements, 2023
Membership subscriptions received in the nature of a gift are recognised as Donations.
No material item of deferred income has been included in the accounts.
Note 3 – Analysis of income
| Donations and Legacies: | Unrestricte d funds Restricted income funds Endowmen t funds Total funds Prior year £ £ |
|---|---|
| Donations and gifts Gift Aid Legacies General grants provided by government/other charities Membership subscriptions and sponsorships which are in substance donations Donated goods, facilities and services Other |
495 1,500 - 1,995 2,904 - - - - 12 - - - - - - - - - - 255 - - 255 255 - - - - - - - - - - |
| Total Other trading activities: |
750 1,500 - 2,250 3,170 |
| Sale of items in online shop Other Total TOTAL INCOME |
88 - - 88 105 - - - - - - - - - - - - - - - |
| 88 - - 88 105 |
|
| 838 1,500 - 2,338 3,275 |
Sums denominated in foreign currency have been converted at source, by our payment processor, using the rate available to them. All foreign donations have been received and accounted for in Sterling.
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Financial Statements, 2023
Note 6 – Analysis of expenditure
| Expenditure on raising funds: | Unrestricted funds Restricted income funds Endowme nt funds Total funds Unrestricte d funds Restricted income funds Endowment funds Total funds £ £ This year Last year |
|---|---|
| Fudraising agents Operating charity shops Staging fundraising events Incurred seeking donations Incurred seeking legacies Incurred seeking grants Operating membership schemes and social lotteries |
6 - - 6 7 6 - 12 - - - - - - - - - - - - - - - - 5 - - 5 5 - - 5 - - - - 450 - - 450 - - - - - - - - - - - - 3 - - 3 |
| TOTAL EXPENDITURE Other information: Total expenditure on raising funds |
11 - - 11 464 6 - 470 |
| 11 - - 11 464 6 - 470 |
Analysis of expenditure on charitable activities
| Analysis of expenditure on charitable activities | ||
|---|---|---|
| Activity or programme | Activities undertaken directly Grant funding of activities Support Costs £ £ £ This year |
Total this year Activities undertaken directly Grant funding of activities Support Costs Total last year £ £ £ £ £ Last year |
| - Grants to ACT (Tunisia) Activity 2 Other |
- - 590 - - - - - - |
590 - 11,000 869 11,869 - - - - - - - - - - |
| Total | - - 590 |
590 - 11,000 869 11,869 |
Note 7 – Extraordinary items
| Extraordinary items | Description | This year £ |
Last year £ |
|---|---|---|---|
| Extraordinary item 1 | 635 | ||
| Total extraordinary items | - | 635 |
There were no extraordinary items during the year 2023.
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Financial Statements, 2023
Note 13 – Analysis of grants paid
| This year: - Grants to ACT (International) Activity or project 2 Activity or project 3 Activityorproject 4 13.1 Analysis of grants paid (included i |
Grants to institutions Grants to individuals Support costs Total £ £ - - 589.60 590 - - - - - - - - - - - - n cost of charitable activities) |
|---|---|
| Total Last year: Analysis Grant to ACT (Int) Activity or project 2 Activity or project 3 Activityorproject 4 13.3 Analysis of grants paid (included i |
- - 590 590 |
| Grants to institutions Grants to individuals Support costs Total £ £ 11,000 - 869.00 11,869 - - - - - - - - - - - - n cost of charitable activities) |
|
| Total | 11,000 - 869 11,869 |
Note 19 – Debtors and pre-payments
| te 19 – Debtors and pre-payments | |||
|---|---|---|---|
| Analysis of debtors | This year Last year £ £ |
||
| Trade debtors Prepayments and accrued income Other debtors |
- - - - |
||
| te 20 – Creditors Total Analysis of creditors Accruals for grants payable Bank loans and overdrafts Trade creditors Payments received on account for contracts or performance-related grants Accruals and deferred income Taxation and social security Other creditors |
- - This year Last year This year Last year £ £ £ £ 11,000- - --- - 55 -- - --- - --- - --- - 30_30_- - Amounts falling due within one year Amounts falling due after more than one year |
||
| Total | 85 11,030 |
- - |
Note 20 – Creditors
The trade creditor shown here is not significant to the accounts, being a movement across the year end. The other creditor is a small outstanding amount in one trustee’s loan account, where expenses are awaiting repayment.
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Financial Statements, 2023
Note 24 – Cash at bank and in hand
| te 24 – Cash at bank and in hand | ||
|---|---|---|
| This year | Last year | |
| £ | £ | |
| Short term cash investments (less than 3 months maturity date) | - |
- |
| Short term deposits | - |
- |
| Cash at bank and on hand | 3,097.1 | 12,446 |
| Other | 125 |
- |
| Total | 3,222 | 12,446 |
The trustees have discharged their duties to reduce funds through distribution to beneficiaries, to reduce the cash balance to closer to the agreed minimum.
Note 27 – Charity Funds
Restricted Funds
Some of the funds that ACT (UK) raises are restricted, and these are tracked through the accounts to ensure that they are used in line with the donors’ requirements.
Details of Material Funds held and movements in the current year
| Fund names Type PE,EE R o Purpose and Restrictions |
Fund balances brought forward Income Expenditure Transfers Gains and losses Fund balances carried forward £ £ £ £ £ £ |
|---|---|
| Restricted ACT (TN) R ACT (TN) projects or as needed Other funds(balancing figure) N/a N/a |
- 1,500 - - - 1,500 - - - - - - - - - - - - |
| Total Funds as per balance sheet | - 1,500 - - - 1,500 |
All fund balances carried forwards are denominated in UK Sterling, there are no funds carried forwards denominated in a foreign currency.
Details of material funds held and movements during the previous reporting period
| Fund names Type PE,EE R o Purpose and Restrictions |
Fund balances brought forward Income Expenditure Transfers Gains and losses Fund balances carried forward £ £ £ £ £ £ |
|---|---|
| Restricted ACT (TN) R ACT (TN) projects or as needed Other funds(balancing figure) N/a N/a |
1,322 2,131 - 3,453 - - - - - - - - - - - - - - - |
| Total Funds as per balance sheet | 1,322 2,131 3,453 - - - - |
These figures, while known in the previous period were not fully declared in the accounts, but the current accounts now fully reflect these. All fund balances carried forwards are denominated in UK Sterling, there are no funds carried forwards denominated in a foreign currency.
Note 28 – Transactions with trustees and related parties
Remuneration and benefits
In both the current period and the previous period none of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
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Financial Statements, 2023
Expenses
The charity did not pay any expenses to the trustees in the current year for fulfilling their duties:
| This year | Last year | |
|---|---|---|
| Type of expenses reimbursed | £ | £ |
| Travel | ||
| - | - | |
| Subsistence | ||
| - | - | |
| Accommodation | ||
| - | - | |
| Other (please specify): Repayment of other costs paid by trustee | - | 96 |
| - | - | |
| TOTAL | - | 96 |
| Please provide the number of trustees reimbursed for expenses or who had | 0 | 2 |
| expenses paid by the charity |
Related party transactions
In both the current period and the previous period none of the trustees, or entities with which they have an interest, have had any significant transactions with the charity.
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