## Trustees’ Annual Report & Financial Statements for the period 1 January 2023 to 31 December 2023
Objectives and Activities ............................................................................................................... 2 Achievements and Performance ................................................................................................... 2 Financial Review ............................................................................................................................ 3 Structure, Governance and Management .................................................................................... 4 Statement of Financial Accounts .................................................................................................. 6 Balance Sheet ................................................................................................................................ 7 Notes to the Financial Statements ................................................................................................ 8
The Association for Cooperation and Transformation (UK) Charity registration number: 1171731
Trustees’ Annual Report, 2023
## Objectives and Activities
## **Purposes of the charity**
**The Association for Cooperation and Transformation (UK),** known as “ACT (UK)”, has the following purposes set out in its constitution:
In furtherance of the Christian principles, the Object of the CIO is, for the public benefit, the relief of those in need by reason of financial hardship, ill-health, disability, unemployment, war or natural disaster and such other social or economic disadvantage, including (but not limited to) such persons living in North Africa.
## **The charity’s main activities**
The charity seeks to inform and to raise funding for humanitarian and development projects in North Africa through:
- A regular newsletter,
- Emails to supporters of the charity,
- Updating individuals known to Trustees,
- Sales of ACT(UK) cards,
- Other fundraising activities such as concerts and coffee mornings.
The charity also seeks to network with other charities in order to publicise the needs of North Africa and to look for recruits to engage in such work.
## **Working for the public benefit**
In the Charity’s involvement in these projects and in all its activities, the Trustees have had full regard to the guidance issued by the Charity Commission as to the public benefit.
## Grant-making
ACT (UK) has a grant-making policy, mandating the trustees to apply the funds of the charity at their discretion and in accordance with the charitable purposes and objectives of the charity. Specific clauses relate to:
- Priorities for Support,
- Principles in Determining Support,
- Applicant and Partner Due Diligence,
- Administrative and Decision-making Procedures.
## Achievements and Performance
## **Main achievements this year**
The Charity’s work this year was greatly impacted by the serious ill-health of the Chair of Trustees. Trustee time was also limited at the start of the year, due to the heavy workload involved in mounting 40[th] year celebrations for ACT in November 2022.
As a result, no major fundraising initiatives were possible, although there were some Christmas card sales.
Page 2 of 13
Trustees’ Annual Report, 2023
Existing regular funding was received and processed and Trustee meetings continued; policies and procedures were updated as required, and all other administrative matters of the charity were attended to.
## **Performance against fundraising objectives**
The Charity has an objective in normal times of raising around £10,000 each year. As mentioned above, Trustee time for fundraising was restricted this year. This resulted in an income of £2,338. Although less than the agreed target, the Trustees are satisfied that this is a satisfactory performance, given the situations faced this year.
## Financial Review
## **The charity’s position at the end of the period**
ACT (UK) was solvent and had cash reserves at the end of the financial year, despite not having engaged in any significant fund-raising activity. The trustees recognised their responsibilities in accordance with applicable law and regulation, and had prepared financial statements accordingly, being satisfied that they give a true and fair view of the state of affairs of the charity, and the incoming resources and application of those resources, including the income and expenditure, of the charity for the reporting period.
## **Reserves**
## Policy
The charity has no paid staff or premises. A sum is held against any unforeseen financial risks or possible legal costs. An updated investments and reserves policy was agreed in October 2019.
The charity holds as a minimum a reserve of £1,500, this having been judged by the trustees to be a suitable minimum amount, considering the potential demands on the charity.
## **Ongoing concern**
The trustees have no concerns about the charity continuing as a going concern for the forthcoming period.
## **Principal source of funds**
The charity seeks funds from:
- Fundraising events (none in the current year),
- A supporters of ACT (UK) scheme, contributing £15/person/year,
- Donations from individuals, organisations, churches and other charities,
- Specific appeals, as warranted by the situation (as, for example, Covid-19),
- Occasional sales through an online shop.
Page 3 of 13
Trustees’ Annual Report, 2023
## Structure, Governance and Management
## **Structure**
ACT (UK) is a Charitable Incorporated Organisation and has a CIO Foundation Constitution.
## **Governance and Management**
According to the Constitution, new Trustees are appointed by the existing Trustees at a properly constituted meeting. This is done with regard to the skills and experience needed by the Board of Trustees to ensure the successful functioning of the Charity.
## Trustees
The Charity is governed and managed by five Trustees. There have been no changes to the Trustees in the current year. The trustees managing the charity are:
|||**Dates served**|
|---|---|---|
|**Trustee name**|**Office**|_(if notfor wholeyear)_|
|Howard Jones|Chair||
|Martin Lawson|Treasurer||
|Ismay Green|Safeguarding Officer||
|Stephen Green|||
|Janet Jones|||
Howard Jones, Ismay Green and Janet Jones were re-appointed as trustees at the AGM in March 2023, for a period of four years.
There are no corporate trustees, and no trustees hold title to any property belonging to the charity.
## Relationships with others
ACT (UK) is linked by a Memorandum of Understanding with ACT, a charity registered in Sweden and Tunisia. ACT works in association with a wide range of government departments and charities in Tunisia and provides local expertise in the use of project funds. ACT (UK) retains full control of which projects it chooses to fund and receives monitoring feedback concerning the use of funds and the achievement of project goals.
No funds are held as custodian trustees on behalf of others.
## Administrative details
Charity name **The Association for Cooperation and Transformation (UK)** Other name the charity uses **ACT (UK)** Registered charity number **1171731** Charity's principal address **3, Overbrook Great Ayton North Yorkshire TS9 6NX**
Page 4 of 13
Trustees’ Annual Report, 2023
## **Declarations**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
**----- Start of picture text -----**
Signature:
Full name: Howard Robert Ralph Jones Martin David Geoffrey Lawson
Position: Chair Treasurer
Date: 27 September 2024 27 September 2024
**----- End of picture text -----**
Page 5 of 13
Financial Statements, 2023
## Statement of Financial Accounts
(Including summary income and expenditure account) For the year ended 31[st] December 2023
|_Income (Note 3)_
**Income and endowments from:**|Unrestricted
funds
£
F01|
Restricted
income
funds
Endowment
funds
**Total funds**
_Prior year_
_funds_
£
£
**£**
_£_
F02
F03
F04
_F05_|
|---|---|---|
|Investments
Other trading activities
Separate material item of income
Other
Charitable activities
Donations and legacies|750
-
88
-
-
-|1,500
-
**2,250**
_14,124_
-
-
**-**
_-_
-
-
**88**
_47_
-
-
**-**
_-_
-
-
**-**
_-_
-
-
**-**
_-_|
|_Expenditure (Notes 6)_
**Expenditure on:**
**Total**|**838**|**1,500**
**-**
**2,338**
**_14,171_**|
||||
|Tax payable
Net gains/(losses) on
investments
Extraordinary items
Other gains/(losses)
_See note 7_
**_Reconciliation of funds:_**
Charitable activities:
Separate material expense item
**_Other recognised gains/(losses):_**
Net income/(expenditure) before tax for the
reporting period
Raising funds
Other
- Grants to ACT (Tunisia)
**Total funds carried forward**
**Total**
Net income/(expenditure) after tax before
investment gains/(losses)
Net income/(expenditure)
Transfers between funds
Total funds brought forward
**Net movement in funds**
Gains and losses on revaluation of fixed assets
for the charity’s own use|11
-
-
-
15|-
-
**11**
_29_
-
-
**-**
_-_
590
-
**590**
_10,800_
-
-
**-**
_-_
-
-
**15**
_95_|
||**26**|**590**
**-**
**616**
**_10,924_**|
||||
||811|910
-
**1,722**
_3,246_|
||-|-
-
**-**
_-_|
||811|910
-
**1,722**
_3,246_|
||-|-
-
**-**
_-_|
||811|910
-
**1,722**
_3,246_|
||-
-
-
-
|-
-
**-**
-
-
**-**
_-_
-
-
**-**
_-_
-
**-**
_-_|
||**811**|**910**
**-**
**1,722**
_3,246_|
||1,416|-
-
**1,416**
_1,830_
_-_|
||**2,227**|**910**
**-**
**3,137**
_1,416_|
All activities relate to continuing activities. The notes on the following pages form part of these financial statements.
Page 6 of 13
Financial Statements, 2023
## Balance Sheet
As at 31[st] December 2023
|**Fixed assets**|Unrestricted
funds
£
F01|
Restricted
income
funds
Endowment
funds
Total this
year
Total last
year
£
£
£
£
F02
F03
F04
F05|
|---|---|---|
|Intangible assets (Note 15)
Tangible assets (Note 14)
Heritage assets (Note 16)
Investments(Note 17)|-
-
-
-|- -
**-**
-
- -
**-**
-
- -
**-**
-
- -
**-**
-|
|**Total fixed assets**
**Current assets**|**-**|**-**
**-**
**-**
**-**|
||||
|Stocks (Note 18)
Debtors (Note 19)
Investments (Note 17.4)
Cash at bank and in hand (Note 24)
**Total current assets**
Creditors: amounts falling due within one
year (Note 20)
**Net current assets/(liabilities)**
**Total assets less current liabilities**
Creditors: amounts falling due after one
year (Note 20)
Provisions for liabilities
**Total net assets or liabilities**
**Funds of the Charity**|-
-
3,222|- -
**-**
-
- -
**-**
-
- -
**-**
-
- -
**3,222**
12,446|
||**3,222**|**-**
**-**
**3,222**
**12,446**|
||85|- -
**85**
11,030|
||**3,137**|**-**
**-**
**3,137**
**1,416**|
||||
||**3,137**|**-**
**-**
**3,137**
**1,416**|
||-
-|- -
**-**
-
- -
**-**
-|
||**3,137**|**-**
**-**
**3,137**
**1,416**|
||||
|Endowment funds (Note 27)
Restricted income funds (Note 27)
Unrestricted funds
Revaluation reserve
Fair value reserve|-
-
1,637|**-**
-
1,500
**1,500**
-
-
**1,637**
1,416
**-**|
|**Total funds**|**1,637**|**1,500**
**-**
**3,137**
**1,416**|
Signed by two trustees on behalf of all the trustees.
Date of approval: 27 September 2023
Howard Jones, Chair Martin Lawson, Treasurer
Page 7 of 13
Financial Statements, 2023
## Notes to the Financial Statements
## **Note 1 – Basis of Preparation**
## Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## Going concern
The charity has sufficient income from general donations to support its own costs and meets the trustees' requirements for it to be considered a going concern.
## Changes in the period and in prior periods
The accounts present a true and fair view and no changes have been made to the accounting policies.
No changes to accounting estimates have occurred in the reporting period.
No material prior year errors have been identified in the reporting period.
## **Note 2 – Accounting Policies**
## Income
Income is included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources; or it is more likely than not that the trustees will receive the resources; or the monetary value can be measured with sufficient reliability.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations are only included in the SoFA when the general income recognition criteria are met. The charity has not received any government grants in the reporting period.
The charity did not receive any government grants in the reporting period.
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Page 8 of 13
Financial Statements, 2023
Membership subscriptions received in the nature of a gift are recognised as Donations.
No material item of deferred income has been included in the accounts.
## **Note 3 – Analysis of income**
|**Donations and Legacies:**|Unrestricte
d funds
Restricted
income
funds
Endowmen
t funds
Total funds Prior year
£
£|
|---|---|
|Donations and gifts
Gift Aid
Legacies
General grants provided by government/other
charities
Membership subscriptions and sponsorships
which are in substance donations
Donated goods, facilities and services
Other|495 1,500 -
**1,995**
2,904
- - -
**-**
12
- - -
**-**
-
- - -
**-**
-
255 - -
**255**
255
- - -
**-**
-
- - -
**-**
-|
|**Total**
**Other trading activities:**|**750**
**1,500**
**-**
**2,250**
**3,170**|
|||
|Sale of items in online shop
Other
**Total**
**TOTAL INCOME**|88 - -
**88**
105
- - -
**-**
-
- - -
**-**
-
- - -
**-**
-|
||**88**
**-**
**-**
**88**
**105**|
|||
||**838**
**1,500**
**-**
**2,338**
**3,275**|
Sums denominated in foreign currency have been converted at source, by our payment processor, using the rate available to them. All foreign donations have been received and accounted for in Sterling.
Page 9 of 13
Financial Statements, 2023
## **Note 6 – Analysis of expenditure**
|**Expenditure on raising funds:**|Unrestricted
funds
Restricted
income
funds
Endowme
nt funds
Total funds
Unrestricte
d funds
Restricted
income
funds
Endowment
funds
Total funds
£
£
**This year**
**Last year**|
|---|---|
|Fudraising agents
Operating charity shops
Staging fundraising events
Incurred seeking donations
Incurred seeking legacies
Incurred seeking grants
Operating membership schemes and social
lotteries|6 - -
**6**
_7 6_
_-_
**_12_**
- - -
**-**
_- - -_
**_-_**
- - -
**-**
_- - -_
**_-_**
5 - -
**5**
_5_
_- -_
**_5_**
- - -
**-**
_450_
_- -_
**_450_**
- - -
**-**
_- - -_
**_-_**
- - -
**-**
_3_
_- -_
**_3_**|
|**TOTAL EXPENDITURE**
Other information:
**Total expenditure on raising funds**|**11**
**-**
**-**
**11**
_464_
_6_
_-_
**_470_**|
||**11**
**-**
**-**
**11**
**464**
**6**
**-**
**470**|
## **Analysis of expenditure on charitable activities**
|**Analysis of expenditure on charitable activities**|||
|---|---|---|
|Activity or programme|Activities
undertaken
directly
Grant
funding of
activities
Support
Costs
£
£
£
**This year**|Total this
year
Activities
undertaken
directly
Grant
funding of
activities
Support
Costs
Total last
year
£
£
£
£
£
**Last year**|
|- Grants to ACT (Tunisia)
Activity 2
Other|- - 590
- - -
- - -|
**590**
- 11,000 869
**_11,869_**
**-**
- - -
**_-_**
**-**
- - -
**_-_**|
|**Total**|**-**
**-**
**590**|**590**
**-**
**11,000**
**869**
**_11,869_**|
## **Note 7 – Extraordinary items**
|**Extraordinary items**|Description|This year
£|Last year
£|
|---|---|---|---|
|Extraordinary item 1|||635|
|||||
|**Total extraordinary items**||**-**|**_635_**|
There were no extraordinary items during the year 2023.
Page 10 of 13
Financial Statements, 2023
## **Note 13 – Analysis of grants paid**
|**This year:**
- Grants to ACT (International)
Activity or project 2
Activity or project 3
Activityorproject 4
13.1 Analysis of grants paid (included i|Grants to institutions Grants to individuals
Support costs
Total
£
£
-
- 589.60
**590**
- - -
**-**
- - -
**-**
- - -
**-**
n cost of charitable activities)|
|---|---|
|**Total**
**Last year:**
Analysis
Grant to ACT (Int)
Activity or project 2
Activity or project 3
Activityorproject 4
13.3 Analysis of grants paid (included i|**-**
**-**
**590**
**590**|
||Grants to institutions Grants to individuals
Support costs
Total
£
£
11,000
- 869.00
**11,869**
- - -
**-**
- - -
**-**
- - -
**-**
n cost of charitable activities)|
|**Total**|**11,000**
**-**
**869**
**11,869**|
## **Note 19 – Debtors and pre-payments**
|**te 19 – Debtors and pre-payments**||||
|---|---|---|---|
|**Analysis of debtors**|This year
_Last year_
£
_£_|||
|Trade debtors
Prepayments and accrued income
Other debtors|-
_-_
_-_
_-_|||
|**te 20 – Creditors**
**Total**
**Analysis of creditors**
Accruals for grants payable
Bank loans and overdrafts
Trade creditors
Payments received on account for contracts or
performance-related grants
Accruals and deferred income
Taxation and social security
Other creditors|**-**
_-_
This year
_Last year_
This year
_Last year_
£
_£_
£
_£_
_11,000_-
_-_
-_-_-
_-_
55
_-_-
_-_
-_-_-
_-_
-_-_-
_-_
-_-_-
_-_
30_30_-
_-_
Amounts falling due
within one year
Amounts falling due
after more than one year|||
|||||
|**Total**|**85**
_11,030_||**-**
_-_|
## **Note 20 – Creditors**
The trade creditor shown here is not significant to the accounts, being a movement across the year end. The other creditor is a small outstanding amount in one trustee’s loan account, where expenses are awaiting repayment.
Page 11 of 13
Financial Statements, 2023
## **Note 24 – Cash at bank and in hand**
|**te 24 – Cash at bank and in hand**|||
|---|---|---|
||This year|_Last year_|
||£|_£_|
|Short term cash investments (less than 3 months maturity date)|-
|_-_|
|Short term deposits|-
|_-_|
|Cash at bank and on hand|3,097.1|_12,446_|
|Other|125
|_-_|
|**Total**|3,222|_12,446_|
The trustees have discharged their duties to reduce funds through distribution to beneficiaries, to reduce the cash balance to closer to the agreed minimum.
## **Note 27 – Charity Funds**
## Restricted Funds
Some of the funds that ACT (UK) raises are restricted, and these are tracked through the accounts to ensure that they are used in line with the donors’ requirements.
## Details of Material Funds held and movements in the current year
|Fund names
Type PE,EE R o Purpose and Restrictions|Fund balances
brought
forward
Income
Expenditure
Transfers
Gains and
losses
**Fund**
**balances**
**carried**
**forward**
£
£
£
£
£
**£**|
|---|---|
|Restricted ACT (TN)
R
ACT (TN) projects or as needed
_Other funds(balancing figure)_
N/a
N/a|- 1,500 - - -
**1,500**
- - - - -
**-**
- - - - -
**-**|
|**Total Funds as per balance sheet**|**-**
**1,500**
**-**
**-**
**-**
**1,500**
|
All fund balances carried forwards are denominated in UK Sterling, there are no funds carried forwards denominated in a foreign currency.
Details of material funds held and movements during the previous reporting period
|Fund names
Type PE,EE R o Purpose and Restrictions|Fund balances
brought
forward
Income
Expenditure
Transfers
Gains and
losses
**Fund**
**balances**
**carried**
**forward**
£
£
£
£
£
**£**|
|---|---|
|Restricted ACT (TN)
R
ACT (TN) projects or as needed
_Other funds(balancing figure)_
N/a
N/a|1,322 2,131 - 3,453 - -
**-**
- - - - -
**-**
- - - - -
**-**|
|**Total Funds as per balance sheet**|**1,322**
**2,131**
**3,453**
**-**
**-**
**-**
**-**|
These figures, while known in the previous period were not fully declared in the accounts, but the current accounts now fully reflect these. All fund balances carried forwards are denominated in UK Sterling, there are no funds carried forwards denominated in a foreign currency.
## **Note 28 – Transactions with trustees and related parties**
## Remuneration and benefits
In both the current period and the previous period none of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
Page 12 of 13
Financial Statements, 2023
## Expenses
The charity did not pay any expenses to the trustees in the current year for fulfilling their duties:
||This year|_Last year_|
|---|---|---|
|**Type of expenses reimbursed**|£|_£_|
|Travel|||
||-|_-_|
|Subsistence|||
||-|_-_|
|Accommodation|||
||-|_-_|
|Other (please specify): Repayment of other costs paid by trustee|-|_96_|
||-|_-_|
|**TOTAL**|**-**|_96_|
|_Please provide the number of trustees reimbursed for expenses or who had_|_0_|_2_|
|_expenses paid by the charity_|||
## Related party transactions
In both the current period and the previous period none of the trustees, or entities with which they have an interest, have had any significant transactions with the charity.
Page 13 of 13