2023-07-31-accounts

Weybridge Ladies Amateur Rowing Club (WLARC)

Thames Tow Path, Walton Lane, Weybridge, Surrey KT13 8LU

Charitable lncorporated Organisation

Registered Charity No. 1171591

Annual Report

For the period 1st August 2022 - 31st July 2023

WLARC Objects

Promoting community participation in a healthy recreational sport by enabling women and girls to participate in rowing, sculling and coxing.

How These Objects Were Achieved during this reporting period:

Weybridge Ladies Amateur Rowing Club (WLARC) became a CIO in February 2017, formally adopting the CIO Constitution.

The Trustees can confirm that the CIO has fulfilled the club objectives in the following ways:

• WLARC continued to provide facilities, equipment and a supportive environment for women of all ages and ability levels, enabling them to enjoy the physical and mental benefits, as well as the social and community aspects, of a healthy sport.

• WLARC is entirely run by volunteers, mostly its own members, but also appreciates the support of family and friends.

• Members of WLARC who have British Rowing coaching qualifications, supported by other club members, voluntarily ran Return to Rowing courses for past rowers wishing to return to the sport, as well as offering additional coaching in rowing, sculling, coxing and steering to all members.

• Weybridge Ladies continue to host a local girls’ school, sharing facilities and equipment, in order to give pupils rowing experience. This has resulted in an increasing number of young girls participating in the sport. Appropriate safeguarding procedures were addressed and documented by both parties, to ensure British Rowing guidance was followed. These were shared with all WLARC members and anyone using the club facilities, as well as being displayed in the boathouse

• All club members were required to prove their boat handling competency through both theoretical and practical levels of assessment. This will continue to be a requirement before boating without supervision.

• WLARC members continued to support and participate in local events, maintaining good relations with a wide variety of community sports clubs.

Club Facilities

Weybridge Ladies Amateur Rowing Club was founded in 1926 by Amy Gentry OBE, who bequeathed the boathouse and land for women’s rowing. The club facilities continue to be well maintained, providing a safe, welcoming and inclusive environment for club members.

Club Management

The day-to-day running of the club is delegated to a Committee of volunteer club members, consisting of at least a Chairperson, Captain, Treasurer, Secretary and Safety Adviser. There is also a Welfare Officer who sits outside of the Committee. The Committee operates in accordance with the Weybridge Ladies Constitution, together with the policies and guidance of both the sport’s governing body, British Rowing and the Charity Commission.

Following the resignation of the Club Captain and Chairperson during the year, the Trustees supported the remaining Committee members, who took on the responsibilities of these roles, to ensure that the club continued to be run and managed responsibly and sustainably, until the following AGM.

Following the AGM, one of the priorities of the new Committee will be to review and update existing policies and procedures and to put in place those required by British Rowing and the Charity Commission that do not currently exist.

At least one Trustee attends the monthly committee meetings, where possible, and all trustees review the monthly minutes and financial reports. The trustees have made recommendations to the committee where appropriate, and met regularly online.

Declaration:

• The Trustees are satisfied that the club is being managed in accordance with its Objects and with due regard to the Charity Commission's public benefit requirement. Above all, the Club encourages participation in the sport of rowing, sculling and coxing in a safe, supportive environment, improving physical, mental and social wellbeing.

• The Trustees are satisfied that the club management committee continues to manage finances in a responsible manner, spending in line with its Objects on insurances, new boats, equipment, repairs and required works to clubhouse facilities. An amount of money is ring-fenced for the general running and upkeep of the premises throughout the year

• The Trustees are satisfied that the accounts are independently examined appropriately and reserves are maintained to provide for unexpected costs, regatta cancellation and dissolution of the club.

Signed : Electronically signed by Trustees 22[nd] April 2024

Sarah Bedwell Diane Graham Elaine Green Jane Mitchell

Valerie Wotton

7fvfftTft1OGELI￿ÉSAMATEU￿iR0WING CWB INCOME ANDÉXPENDtTURE•£COUNT FOR THE YEAII ÉIIDÉD.. 3tstJuiY 2023 3tstMILY 3tst IVLY 2021 atstJULY 114COME b511&￿￿￿Fee5 Trial 5essknn5 Introcwrse DonitlonslGrants Grant Inco￿¢￿1@a$edIseeI￿tesl rh)natÈd FwedAssei IrKoMe￿￿a5ed [￿not¢S Funds Raised rp￿s1(0efif10n Repti Its)￿￿b 5UTpIu5 HirEoff Equipmeni Mlsc 13.992 13221 13,922 I6￿34 Is I,S87 167 74 195 2,299 231 iO,S44 16 2n 430 19.317 6.586 662 37.39) 26.563 18.254 30,162 E¥PENThTURE RenLRates,Waty lsee rote 31 216 252 4.913 723 163 4,8n 5.518 Electrkitylias EnvAqÈntylLthlee5 EouiplRepait51 Kit EntyFee5fof Races StalionEry. P05ra8e ARAI Affiiwions Coachin(Serylces j11dln￿ Grounds Maint•ance Misc 438 437 1.906 2.530 &643 2.1?4 417 473 13Tr) 936 1.124 $38 li,(M4 8.￿1 820 Cwttbtioftoffixedassets (see notes 1, 41.. Bpats unch. 04rs.sculls and r8oThy Equlprrnt eulhlini refu￿￿￿hfflent SpO54Vwrft￿OItof as5etsl&xpll￿].%1efiOle2 9,353 766 252 5,953 L2d17 661 316 5.313 641 28. 21.813 43.444 SIIAPLVVtFffiFOIThEYUR 4.749 125.1901 Pr￿oU5}￿ar'5 lefunds1￿1￿spnents 503 WiAKAct(wJAuVi.O Ir<•TharAEzpErkne I

WEYBRIDGE LADIES AMATEUR ROWING CLUB REGATTA ACCOUNT FOA THE YEAR ENDED.. 31st JULY 2023 31$1 JULY 2022 Notes INCOME Entry Fees CateringlProgramrnes sponsor5h￿P / donations M15C 1.459 1.459 EXPENDITURÉ CateriTh8 expenses Medals Equipment expenses Suppliers Stationery, Postage ARAIBR Safety Expenses Misc 738 61 16 815 SURPLus/ DEFICITTRANSFERRED TO INCOME sfATEMENT 644 BANK. ASSET5. LIABILITIE5 Transfer to main club account 15991 Pew Cash Current Liabilities ICreditor51 Current Assers IDebto¥sl 1.139 Regatts bank closlng 3.401 Notes.. l Booked in 2022, although event cancelletl. C•rried over lor hJture evefits. 2 C4ncellation charges

WEYBRIDGE iADIE5 AMATEUR ROWING CLU8 Notts 1023 E 31SIJULY 2022 E 31siJuLY CASHFIOW STATEMENT FOR TME YEAR ENDED Surplus lortheyear Ilncl Prlor Year Adlustmentsl Less spendin8 on fixed assets Ftxed Asset Grants retewed 8,482 128.6241 4,749 Adjustment for non r4sh items Depreciation NBV oldi5P05?151 WrIte￿Il In year fjrints released In yea OthÈr 14.622 12.482 2,739 12,1051 11,7541 Change in working ¢apital Reonlincrl in stock l¥tednlincr in other creditor5 Add back wrlte-off of other credltors Rednlincrl in debtOTslprEpayThent5 811 Ill￿591 1.139 18391 Net cash Inflow 15.3241 3,912 Cash and bank balan￿5 at start year Cash and bank balan￿S at end year 44.357 39,033 40.445 44.357 Moverneni in cash and bank balances IS.3241 3.912 ALAPICE SIIEET 31stJULY 2023 315tJULY FIXED ASSETS INBVI 8oats Oars & Sculls Equipment Land ènd Building5 Bvildin8 refur￿shMenl S3,¢KJ2 33.732 5,105 1.262 i.oio 17,001 75,352 21,251 61,350 CURRENT ￿￿Er$ srocks Debtors and prÈp3yments Cash at 83nk- non desi8nate Cash at Bank- represented by Unspent Grants Regarra working capitsi l£ash èt bankl 1,139 40.957 35.033 3.401 Cash in Hand- rÈgatta Cash in Hand- 8eneTal 39,033 45,496 LIABILMES withir+ one y¢ar Creditors and ècuua15 Unspent grants carrfed forward 2.203 1,392 2.203 1,392 NET CURRENT ASSETS L¢55.' Balance ol deferred 8rants and domtsd fixed assets 36,830 18.9881 44,104 103.195 94,713

WEY6RIDGE LADIESAMATEUA Ro￿NG CLUB NOTES TOTHE ACCOUNTS FOR THE YEARto3tslJLILYII I. ACCOVNTrNG POLiaES 1.1 Depre<latlon of tan8ible assèts P¢rNisi¢n Is m•ttE fordepreciation of tan8le assets, at the followin8rates. Inorderto wrtteoffeathasset cver ttsestlrnared useFul life. PJrtyears on icqulsltHin a￿￿O￿l¢CrIt¢d asa lull yta¢. IS OX per annum net book value 15.0% perannumon net book value 20.0% per Jnnurn on net bookwalue Launch. en8lnes, er8onomÈters.oar5 SCLI Equiprnefit. Buildin8 relurbi5hrnent Equiprnentwith a of knThler ÉIW bth¥ried ln51 thE ye¥rin whKh it ￿ incuThed. 1.2 Grants for revtnue expndtyure aret4ken to Sncome In theyear ietefved. GrnntsI0rt￿ pu¢¢hase ol fvAe&assets alecred￿￿￿ LO incomt•t I￿$1Me r¥te45thE corYe5pondlnia55el hdeyedated. Oon•tion50f malortsed a5setsare ￿Counted for in tht s•rne way a5iTrnt5. 2 WRITE-OFF OF A55ETS In the yearènded 2022, •tr81￿r Jnd woodEn bDarswere sdd. Asrnallwrfie-ofiwas in¢urFed on trallei, with an overall Sur￿u$. 3 RENT AND RATE5 Buildiny and land were bequeatherf tothèTrv5¢ets of WLARC DecEmber. 2(D6. subject to a covenant resiilctkn8 usèto thatof a ladles rowlnB club. The nornlnal ￿luE of bulhlln8s weie put at approx £WK)In 2(￿ but appear in rhe accountsas Nil. No rent 15 payable. and thtCIO is ¢urrenttyvrD r¥ted for purpDsesof knultayatlon.

4 FIXED ASSETS ￿DoEpREc1￿￿0N •.1 A55ets reported In accounts.. non-donaitd assetsÈx¢l. Buiwin Launch. Ef8fnorneters. Oar5 & kulls ADwin8 Year¢o 31siJuty, 2013 Equipment Totsl Net book value at 5tsrt ofyur Revaluatlon adiustment dditlons- POWe￿d Ooats Other SP)sals IN8VI 31ffj20 5,105 1.262 38,988 28,624 28.624 61,244 9.187 5,1 766 1,262 252 67.611 10.205 Oepreclatlon charqo Net bookv•kJe at 31st 2023 S2￿S7 4340 I,oio 57.4C6 4.2 Assets reported ih a¢COUnts.. d¢natsd IOWLRC Launch, Ergonornerers. 0¥$ & Scyll$ Ye8r¢o 31stJuty, 2023 Equlpment Fotil Nél bDDk Y¥lve ai start olye¥ R￿alUatIon artjuStment Addrtions [MspDSa￿{NoV] 1.112 167 1.112 167 DÈpretiatk)nth•r8e Net btsDkvalue at 31stJuty. 2023 Y5 945 4.3 Total ftKed ass¢tsextl Bulldin85 L3unth, Ef8offomeler5. Oars & Sculls Y•3r to31ttJuty, 2023 Equlpmem Net bDDkvalue at start of Wear Rev3luion adSuStrnent d*lons 33,732 S,iC6 1,262 28,624 624 INBV) 62,355 9353 s,ir 766 1.262 252 6&713 10.372 ch•rye Nel bookv8lue4t 315tJuty. 2023 53.(1)2 Imo 5&351 4.4 Bulldlng refurbKEhrnent Year to 31st luty. 2023 Plei book¥Jlue JrslJrt oFyear Additk)DS 21.251 pre￿￿tion chirye 4.250 t4et book¥alue Jt3tst ju￿. 2023 17,rrf)I

4.5 Total fixed awts incl BuiKlini ￿U￿bhmefir Ye•rto 3151July. 2013 Net bookvalue at start of Rèyaluatlofi arfjustment Addrtions sposals INOV) 61.350 18.6Z4 89.974 14,622 prec￿l￿n￿a￿t N1 bDDkvalue at 31stJuly, 2023 75,352 5 GRANTS ETC 5.1 Grahts 1023 2022 Balance 8rants dÈfÈrted * start ￿ar EBC E9.630 £ll.539 £9.630 £11.5YJ CrÈdked to incorne in year (non Flxèd.Assttsl Credv¢ed to Sncome In year IFlxÈd-A55Et51 8JFance ca￿kd for¥vard ateno -£1.587 £8.003 É9.630 5.2 Unspent Irants Icurrent li¥tilitVè51 Unspent 8Oht5deferTed atstart of year aTr￿ In vnspent8laftts Inon F￿d Assets) ChènBe In unspent 8rnnts IF￿ed Assètsl UnspEni b4￿nCEC31rbId forwar¢ £0 S.3 Donated Fiyed Assets 2022 Bèlance dfèThed 4fter revaluatkjn RÈcwpd InVE4r £1,112 £0 É1,3C4 EO eledlted to incfym 8a14nce carrkd lorw•rd at end year E945 £1.112 14Dn r45th baLinceof tteferrtd y4ntsJTrddDnJted fixed ass￿% £8.9 £ii,c64

Independent EamalnÈr's Report to the Members of Weybridge Ladles Amateur Rowlng aub I have ieviewed the financial statement5 for the 12 months ended 31stJuly 2023. The financial 5t8tèments have been prepafed under the historical cost convention. The Treasurer is responsible for preparing the financial statement5 in accoidance with Generallv Accepted Accounting Practice. my responsibility is to examine those statements. In my opinion the finèntlal statèments gwe a true and fair view of the state of the club's affairs on the 31st july 2023 and of its income and expenditure for the year then ended subject to the following comments. The club meticulously maintains records of transactions on it$ general actiwtes and bank a¢¢ount. Items of income and expenditure were Sampled 31 random. The following observation is made. Electronic bank•n81 fund transfer mean5 that there is a high visability of transactions. Paperwork is available for m05t smaller cash items paid. It 15 inevitable that some small items of expenditure will not be supported by documentation as receipts may not be issued or may be lost by the person incurring the expense. Slgned Dote ZoZ3 Examlner Dr Michael Freeman, 3 The Swansway, Weybridge, Kr13 8HU

Independent Eamalner'5 Rp<t to the Member5 Ot WeybridKe L￿leS Amateur RovAni aub I have reviewed the financial statements for the 12 months ended 31st Juty 2023. The financi statements have been prepared under the historical ¢￿t convention. The Treasurer is responsible for preparing the financial statements in accordance wilh Generally Accepted Accounting Prattice, my responSi￿"11ty IS to examine Ih05e statemen In my opinion the financlal statements live a true and falr vlew of the state of the club's affairs on the 31st ju￿ 2023 and of its income and expenditure for the year then ended subject to the followin8 comments. The club meticuk)usly maintains records of transartions on Its gerwal acti¥lte5 and bank account. Items of income and expenditure were sampled at random. The following observatlonls made. Electronlc bankiryj fund transfer means ihai there is a hlgh visability of transartlons. Paperwork is available for most srnaller cash items paid. It is inevitable that some small iiems of expendittsre will not be supported by do¢umentatlon as receipts may not be issued or may be losi by the person incurring the expense. Slined Date 20£3 Examlner Or Mithael Freeman. 3 The Swansway. we￿<￿e. Kn3 8HU