# **Weybridge Ladies Amateur Rowing Club (WLARC)** Thames Tow Path, Walton Lane, Weybridge, Surrey KT13 8LU ## **Charitable lncorporated Organisation** **Registered Charity No. 1171591** ## **Annual Report** For the period 1st August 2022 - 31st July 2023 ## **WLARC Objects** Promoting community participation in a healthy recreational sport by enabling women and girls to participate in rowing, sculling and coxing. ## **How These Objects Were Achieved during this reporting period:** Weybridge Ladies Amateur Rowing Club (WLARC) became a CIO in February 2017, formally adopting the CIO Constitution. The Trustees can confirm that the CIO has fulfilled the club objectives in the following ways: - WLARC continued to provide facilities, equipment and a supportive environment for women of all ages and ability levels, enabling them to enjoy the physical and mental benefits, as well as the social and community aspects, of a healthy sport. - WLARC is entirely run by volunteers, mostly its own members, but also appreciates the support of family and friends. - Members of WLARC who have British Rowing coaching qualifications, supported by other club members, voluntarily ran Return to Rowing courses for past rowers wishing to return to the sport, as well as offering additional coaching in rowing, sculling, coxing and steering to all members. - Weybridge Ladies continue to host a local girls’ school, sharing facilities and equipment, in order to give pupils rowing experience. This has resulted in an increasing number of young girls participating in the sport. Appropriate safeguarding procedures were addressed and documented by both parties, to ensure British Rowing guidance was followed. These were shared with all WLARC members and anyone using the club facilities, as well as being displayed in the boathouse - All club members were required to prove their boat handling competency through both theoretical and practical levels of assessment. This will continue to be a requirement before boating without supervision. - WLARC members continued to support and participate in local events, maintaining good relations with a wide variety of community sports clubs. ## **Club Facilities** Weybridge Ladies Amateur Rowing Club was founded in 1926 by Amy Gentry OBE, who bequeathed the boathouse and land for women’s rowing. The club facilities continue to be well maintained, providing a safe, welcoming and inclusive environment for club members. ## **Club Management** The day-to-day running of the club is delegated to a Committee of volunteer club members, consisting of at least a Chairperson, Captain, Treasurer, Secretary and Safety Adviser. There is also a Welfare Officer who sits outside of the Committee. The Committee operates in accordance with the Weybridge Ladies Constitution, together with the policies and guidance of both the sport’s governing body, British Rowing and the Charity Commission. Following the resignation of the Club Captain and Chairperson during the year, the Trustees supported the remaining Committee members, who took on the responsibilities of these roles, to ensure that the club continued to be run and managed responsibly and sustainably, until the following AGM. Following the AGM, one of the priorities of the new Committee will be to review and update existing policies and procedures and to put in place those required by British Rowing and the Charity Commission that do not currently exist. At least one Trustee attends the monthly committee meetings, where possible, and all trustees review the monthly minutes and financial reports. The trustees have made recommendations to the committee where appropriate, and met regularly online. ## **Declaration:** - The Trustees are satisfied that the club is being managed in accordance with its Objects and with due regard to the Charity Commission's public benefit requirement. Above all, the Club encourages participation in the sport of rowing, sculling and coxing in a safe, supportive environment, improving physical, mental and social wellbeing. - The Trustees are satisfied that the club management committee continues to manage finances in a responsible manner, spending in line with its Objects on insurances, new boats, equipment, repairs and required works to clubhouse facilities. An amount of money is ring-fenced for the general running and upkeep of the premises throughout the year - The Trustees are satisfied that the accounts are independently examined appropriately and reserves are maintained to provide for unexpected costs, regatta cancellation and dissolution of the club. **Signed** : Electronically signed by Trustees 22[nd] April 2024 Sarah Bedwell Diane Graham Elaine Green Jane Mitchell Valerie Wotton 7fvfftTft1OGELI￿ÉSAMATEU￿iR0WING CWB INCOME ANDÉXPENDtTURE•£COUNT FOR THE YEAII ÉIIDÉD.. 3tstJuiY 2023 3tstMILY 3tst IVLY 2021 atstJULY 114COME b511&￿￿￿Fee5 Trial 5essknn5 Introcwrse DonitlonslGrants Grant Inco￿¢￿1@a$edIseeI￿tesl rh)natÈd FwedAssei IrKoMe￿￿a5ed [￿not¢S Funds Raised rp￿s1(0ef*if10n Repti Its)￿￿b 5UTpIu5 HirEoff Equipmeni Mlsc 13.992 13221 13,922 I6￿34 Is I,S87 167 74 195 2,299 231 iO,S44 16 2n 430 19.317 6.586 662 37.39) 26.563 18.254 30,162 E¥PENThTURE RenLRates,Waty lsee rote 31 216 252 4.913 723 163 4,8n 5.518 Electrkitylias EnvAqÈntylLthlee5 EouiplRepait51 Kit EntyFee5fof Races StalionEry. P05ra8e ARAI Affiiwions Coachin(Serylces j11dln￿ Grounds Maint•ance Misc 438 437 1.906 2.530 &643 2.1?4 417 473 13Tr) 936 1.124 $38 li,(M4 8.￿1 820 Cwttbtioftoffixedassets (see notes 1, 41.. Bpats unch. 04rs.sculls and *r8oThy Equlprr*nt eulhlini refu￿￿￿hfflent SpO54Vwrft￿OItof as5etsl&xpll￿].%1efiOle2 9,353 766 252 5,953 L2d17 661 316 5.313 641 28. 21.813 43.444 SIIAPLVVt*FffiFOIThEYUR 4.749 125.1901 Pr￿oU5}￿ar'5 lefunds1￿1￿spnents 503 WiAKAct(wJAuVi.O Ir<•TharAEzpErkne I WEYBRIDGE LADIES AMATEUR ROWING CLUB REGATTA ACCOUNT FOA THE YEAR ENDED.. 31st JULY 2023 31$1 JULY 2022 Notes INCOME Entry Fees CateringlProgramrnes sponsor5h￿P / donations M15C 1.459 1.459 EXPENDITURÉ CateriTh8 expenses Medals Equipment expenses Suppliers Stationery, Postage ARAIBR Safety Expenses Misc 738 61 16 815 SURPLus/ DEFICITTRANSFERRED TO INCOME sfATEMENT 644 BANK. ASSET5. LIABILITIE5 Transfer to main club account 15991 Pew Cash Current Liabilities ICreditor51 Current Assers IDebto¥sl 1.139 Regatts bank closlng 3.401 Notes.. l Booked in 2022, although event cancelletl. C•rried over lor hJture evefits. 2 C4ncellation charges WEYBRIDGE iADIE5 AMATEUR ROWING CLU8 Notts 1023 E 31SIJULY 2022 E 31siJuLY CASHFIOW STATEMENT FOR TME YEAR ENDED Surplus lortheyear Ilncl Prlor Year Adlustmentsl Less spendin8 on fixed assets Ftxed Asset Grants retewed 8,482 128.6241 4,749 Adjustment for non r4sh items Depreciation NBV oldi5P05?151 WrIte￿Il In year fjrints released In yea OthÈr 14.622 12.482 2,739 12,1051 11,7541 Change in working ¢apital Reonlincrl in stock l¥tednlincr in other creditor5 Add back wrlte-off of other credltors Rednlincrl in debtOTslprEpayThent5 811 Ill￿591 1.139 18391 Net cash Inflow 15.3241 3,912 Cash and bank balan￿5 at start year Cash and bank balan￿S at end year 44.357 39,033 40.445 44.357 Moverneni in cash and bank balances IS.3241 3.912 ALAPICE SIIEET 31stJULY 2023 315tJULY FIXED ASSETS INBVI 8oats Oars & Sculls Equipment Land ènd Building5 Bvildin8 refur￿shMenl S3,¢KJ2 33.732 5,105 1.262 i.oio 17,001 75,352 21,251 61,350 CURRENT ￿￿Er$ srocks Debtors and prÈp3yments Cash at 83nk- non desi8nate Cash at Bank- represented by Unspent Grants Regarra working capitsi l£ash èt bankl 1,139 40.957 35.033 3.401 Cash in Hand- rÈgatta Cash in Hand- 8eneTal 39,033 45,496 LIABILMES withir+ one y¢ar Creditors and ècuua15 Unspent grants carrfed forward 2.203 1,392 2.203 1,392 NET CURRENT ASSETS L¢55.' Balance ol deferred 8rants and domtsd fixed assets 36,830 18.9881 44,104 103.195 94,713 WEY6RIDGE LADIESAMATEUA Ro￿NG CLUB NOTES TOTHE ACCOUNTS FOR THE YEARto3tslJLILYII I. ACCOVNTrNG POLiaES 1.1 Depre