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Helmsley Community Library
Charity Number: 1171665
Town Hall, Market Place, Helmsley, York, YO62 5BL
Trustees' Annual Report
1 April 2022 to 31 March 2023
Accountants
Ashby Berry Coulsons 2 Belgrave Crescent Scarborough North Yorks YO11 1UB
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Charity Number: 1171665
Structure and Governance
Helmsley Community Library is a CIO with voting members set up under the terms of the Charities Act 2011. It is operated by a group of 3 Trustees who meet on a regular basis to ensure the smooth running of the Charity.
Names of Trustees
Appointed
Position
- Jeanne Brown 18/1/2017 Chair 2. Clive Ward 18/1/2017 Treasurer 3. Priscilla Heath 18/1/2017 Secretary
Trustees are nominated and elected at the AGM.
Summary of the Objects of the Charity as set out in its Governing Document
Provision of a public library for recreation, education and/or other leisure time occupations.
Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects
The Charity has maintained all library services from the provision of books to computer access while facilitating activities for the local community.
Summary of the Main Achievements of the Charity for the Year
The Trustees continue strong links with the Town Hall Trustees and Helmsley in Business to ensure support for Helmsley Library is ongoing.
Volunteers play a major part in the services provided. Recruitment is ongoing and showed a steady increase during the year.
The Library takes part in town activities including the Annual Christmas Tree Festival and Window Trails.
The local school brings classes to the Library on a weekly basis. We have also made links with another early years provider who bring their groups to Story Time.
Statistics shows a rise in footfall and active borrowers.
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Charity Number: 1171665
Public Benefit Statutory Declaration
The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
Reserves Policy
At 31st March 2023 total reserves (all unrestricted and held as cash) amounted to £23759. The trustees aim to hold reserves to cover at least 12 months of a normal year’s running costs, approximately £18,000. Grants are currently secured to 31st March 2030 and the trustees consider that that current and future sources of funding or support will be more than adequate for the charity's needs for at least twelve months from the date of this report.
Signed
| Chair | Jeanne Brown | _______ |
|---|---|---|
| Treasurer | Clive Ward | _______ |
Helmsley Community Library Charity Number: 1171665 Annual Report to 31/3/2019
| Helmsley Community Library | 1171665 | ||
|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||
| 01/04/2022 For the period from |
To | 31/03/2023 |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 14,302 - 300 6,388 - - - - 20,990 - - - 20,990 12,500 2,594 561 1,260 630 17,544 - - - 17,544 3,446 - 20,313 23,759 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 14,302 - 300 6,388 - - - - 20,990 - - - 20,990 12,500 2,594 - - 561 1,260 - 630 - 17,544 - - - 17,544 3,446 |
Last year to the nearest £ |
|
| Grants | 14,302 | 13,794 | ||||
| Covid Grants | - | - | ||||
| Donations | 300 | 337 | ||||
| Sales,Subscription and ActivityIncome | 6,388 | 1,095 | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
20,990 | 15,226 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 15,226 | ||||||
| Rent | 12,500 | 12,500 | ||||
| Utilities and insurance | 2,594 | 1,388 | ||||
| Publicity | 120 | |||||
| Subscriptions | - | |||||
| Repairs and maintenance | 561 | 789 | ||||
| Cost of activities | 1,260 | - | ||||
| Sundryexpenses | - | |||||
| Independent Examination | 630 | 1,200 | ||||
| - | ||||||
| **Sub total ** | 17,544 | 15,997 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| Furniture | - | 792 | ||||
| - | - | |||||
| **Sub total ** | - | 792 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 16,789 | ||||||
| 3,446 | - | - | 3,446 |
- 1,563 | ||
| - | - | - | - | - | ||
| 20,313 | - | - | 20,313 | 21,876 | ||
| 23,759 | - | - | 23,759 | 20,313 |
CCXX R1 accounts (SS)
29/08/2023
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Bank current account Cash floats Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 23,694 - 65 - - - 23,759 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jeanne Brown C Ward |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Jeanne Brown | 06/08/2023 | ||
| C Ward | 06/08/2023 |
CCXX R2 accounts (SS)
29/08/2023
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