**Page 1** ## **Helmsley Community Library** ## **Charity Number: 1171665** Town Hall, Market Place, Helmsley, York, YO62 5BL ## **Trustees' Annual Report** ## **1 April 2022 to 31 March 2023** ## **Accountants** Ashby Berry Coulsons 2 Belgrave Crescent Scarborough North Yorks YO11 1UB **Page 2** ## **Charity Number: 1171665** ## **Structure and Governance** Helmsley Community Library is a CIO with voting members set up under the terms of the Charities Act 2011. It is operated by a group of 3 Trustees who meet on a regular basis to ensure the smooth running of the Charity. **Names of Trustees** **Appointed** **Position** 1. Jeanne Brown 18/1/2017 Chair 2. Clive Ward 18/1/2017 Treasurer 3. Priscilla Heath 18/1/2017 Secretary Trustees are nominated and elected at the AGM. ## **Summary of the Objects of the Charity as set out in its Governing Document** Provision of a public library for recreation, education and/or other leisure time occupations. ## **Summary of the Main Activities Undertaken for the Public Benefit in Relation to the Charity's Objects** The Charity has maintained all library services from the provision of books to computer access while facilitating activities for the local community. ## **Summary of the Main Achievements of the Charity for the Year** The Trustees continue strong links with the Town Hall Trustees and Helmsley in Business to ensure support for Helmsley Library is ongoing. Volunteers play a major part in the services provided. Recruitment is ongoing and showed a steady increase during the year. The Library takes part in town activities including the Annual Christmas Tree Festival and Window Trails. The local school brings classes to the Library on a weekly basis. We have also made links with another early years provider who bring their groups to Story Time. Statistics shows a rise in footfall and active borrowers. **Page 3** **Charity Number: 1171665** ## **Public Benefit Statutory Declaration** The trustees declare that they have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. ## **Reserves Policy** _At 31st March 2023 total reserves (all unrestricted and held as cash) amounted to £23759. The trustees aim to hold reserves to cover at least 12 months of a normal year’s running costs, approximately £18,000. Grants are currently secured to 31st March 2030 and the trustees consider that that current and future sources of funding or support will be more than adequate for the charity's needs for at least twelve months from the date of this report._ ## **Signed** |Chair|Jeanne Brown|_________________________| |---|---|---| |Treasurer|Clive Ward|_________________________| **Helmsley Community Library Charity Number: 1171665 Annual Report to 31/3/2019** |**Helmsley Community Library**||**1171665**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |01/04/2022
**For the period**
**from**|**To**|31/03/2023|| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**14,302**
**-**
**300**
**6,388**
**-**
**-**
**-**
**-**
**20,990**
**-**
**-**
**-**
**20,990**
**12,500**
**2,594**
**561**
**1,260**
**630**
**17,544**
**-**
**-**
**-**
**17,544**
**3,446**
**-**
**20,313**
**23,759**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**14,302**
**-**
**300**
**6,388**
**-**
**-**
**-**
**-**
**20,990**
**-**
**-**
**-**
**20,990**
**12,500**
**2,594**
**-**
**-**
**561**
**1,260**
**-**
**630**
**-**
**17,544**
**-**
**-**
**-**
**17,544**

**3,446**||**Last year**
**to the nearest £**| |Grants|**14,302**|||||**13,794**| |Covid Grants|**-**|||||**-**| |Donations|**300**|||||**337**| |Sales,Subscription and ActivityIncome|**6,388**|||||**1,095**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**20,990**|||||**15,226**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**15,226**| |||||||| |Rent|**12,500**|||||**12,500**| |Utilities and insurance|**2,594**|||||**1,388**| |Publicity||||||**120**| |Subscriptions||||||**-**| |Repairs and maintenance|**561**|||||**789**| |Cost of activities|**1,260**|||||**-**| |Sundryexpenses||||||**-**| |Independent Examination|**630**|||||**1,200**| |||||||**-**| |**_Sub total_ **|**17,544**|||||**15,997**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |**Furniture**|**-**|||||**792**| ||**-**|||||**-**| |**_Sub total_ **|**-**|||||**792**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**16,789**| |||||||| ||**3,446**|**-**|**-**|
**3,446**||**- 1,563**| ||**-**|**-**|**-**|**-**||**-**| ||**20,313**|**-**|**-**|**20,313**||**21,876**| ||**23,759**|**-**|**-**|**23,759**||**20,313**| CCXX R1 accounts (SS) 29/08/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Bank current account
Cash floats
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**23,694**
**-**
**65**
**-**
**-**
**-**
**23,759**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jeanne Brown
C Ward|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Jeanne Brown|06/08/2023| |||C Ward|06/08/2023| CCXX R2 accounts (SS) 29/08/2023 2