TRIMINGHAM VILLAGE HALL TRUST TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD l April 2022-31 March 2023 Registered Charity Number: 1171637
CONTENTS OF THE FINANCIAL STATEMENTS For the period l April 2022-31 March 2023 Page General information Trustees, Report 24 Independent examinerfs report Statement of financial artivities
GENERAL INFORMATION For the period l April 2022-31 March 2023 Charity Registration No: 1171637 Trustees: Terry Brown (Chair)- Appointed l April 2017 Derick Bowler- Appointed l April 2017 Patrick Carpmael - Appointed l April 2017 Geoffrey Pardon- Appointed l April 2017 Anthony Lyons- Appointed l April 2017 Jacqueline Bradford- Appointed 28 August 2022 John Mack-Appointed 16 January 2018 Registered Address: The Little Deane Middle Street Trimingham Norfolk NRII 8EA Independent Examiner: Mrs Suzanne Burwood 16 thurch Street Trimingham Norfolk NR118AL
TRUSTEE5 REPORT for the period l April 2022-31 March 2023 The trustees present their report and the financial ststements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Ststement of Recommended Practice {SORPI "Accounting and Reporting by Charities" {FRS 1021 in preparing the annual reF)Ort and financial statements of the charity. Oblectlves and Activitles The objective of the CIO is to provide and maintsin a village hall or village halls for the use of the inhabitants of Trimingham and the surrounding villages and such other areas as the charity trustees shall detemiine from time to time without distinction of political, religious or other opinions, Includi the use of: meetings, lectures and classes, and otherforms of recreation and leisure-time occupation, with the objective of improving the conditions of the lives for the inhabitants Achlevements and perfornlan The hall is now in its fifth complete 12 month period. The trustee5 remain confident with the progress that has been achieved placing the hall into the market and supporting many community groups and activities. Publlc benefrt and statement The trustees confirm that they have complied with the duty section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefiy. Strurture, governance and manageme Trimingham Village Hall Trust was registered as a CIO foundab.on with the Charitycommission for England & Wales on 15 February 2017. The CIO structure enables the charityto condutt business in its own name. rather than in the name of the trustees. Therefore, the trustees have limited liability for any debts incurred. With the resignation of Mr fimothy Reeve as Trustee in August 2022, Jacqueline Bradford was nominated at the AGM and was duly appointed. Rlsk Management The charity monitors its risk on an ongoing basi5 and is constsntly reviewing policies and acttvely pursuing funding in order to mttigate those risks throughout future financial years.
Internal risks are minimised by the implementation of procedure5 for authori5ation of all projects and to ensure consistent and quality delivery for all operational aspects of the charity. These procedures are periodically reviewed to ensure that they meet the needs of the charity. Financial Revlew The results for the year are set out on page 6 of the financial statements. The financial statements relate to the provision of our day to day services for the year ending 31 March 2023 and shows that we had income of £19.785 and our expenditure totalled £17.194. The harity continues to operate in an environment that is challenging. We vie for grant funding with many other non-profit making organisations localEy. However, the charity delivered and met its expectstions for the year. With the death of the appointed independent examiner, it was necessary to seek an alternative and this was successfully achieved. Reserves Policy The charity's unrestricted reserves are represented by cash at bank and in hand. Due to fluctuations in income, the trustees consider that unrestrlcted reserves should be sufficient to cover the planned expenditure where possible. It is the policy of the charity to maintain unrestricted funds, which are free resernes of the charwty, ata level to provide sufficient funds to maintain operations for 24 months. The adequacy of the policy will continue to be reviewed. Restrirted Restricted funds were received in cash during the year to be added to the existing restricted fund as follows= Warm Hub reserve £396 The purchase of capital items in the year included the acquisition of a container to art as additional Storage. The cost of the container and associated works were set against existing reserves. An additional £IO,OCKI was subsequently transferred from the General Account into Bullding Maintenance/Equipment Renewal to ensure sufficient funding was available going forward. Following the agreed transFer of £2.(XM) into the Playground Re5etve. the Trust was able to purchase two items of playground equipmentand this was installed in November 2022 leaving a nil balance on the playground Reserve. Plan5 for future periods Going forward the charitys focus will be on maintaining the village hall. The charity will only develop and deliver new projects that are financially viable. which clearly meet the charitls aims and obiertives and which add real value to people and local communities.
Sustainability Future funding will be dependent on hire fees. donations, sales and event incornes. TTUStees' Responslbllltles The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom Generally Atpted Accounting Practicel- The law applicable to chartties in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements. the trustees are required to: select suitable accounting policies and then appty thern consistently; observe the methods and principle5 of the Charities SORP 2015 IFRS 1021: make judgements and estimate5 that are reasonable and prudent: state whether applicable accounting standards have been followed. subRrt to any material departures disclosed and explained in the financial statements. prepare the financial statements on the going concern basis unless it is inappropriate to pre5urne that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disc105e with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Art 2011. They are also responsible for safeguarding the assets of the charity and hence for taking ieasonable steps for the prevention and detection of fraud and other irregularits"es. ON BEHALF OF THETRUSTEES: Terry Brown (Chair of the Trustees) Date: 17 September 2023
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indepondcnt Exatnincr s Roport Report to the trusteesl members of M VILLAQg +ItsLL TI2usT Charity no {If any) On a¢counts ftr the year Ondod 31 a028 IIIiG37 Set oul on pages rv to D¥Je addii¥yi81 $heeLs' I report to the trustees on my examination ofthe accounts of the above tharity (Ihe Trusf) for the year ended Responsibilitie$ and As the charity trustees of the Tru, you are respcK)$ible for the preparation basis of rgport of the a(Lounts in accordanc with the requirements of the Charities Act 2011 {Ihe Acr). I reFN)rt in resped of my examination of the Trust's accounts carried out under se(lion 145 of the 2011 Act and in carrying t my examination, I have followed the appluble Directions given by the Charity Commission urKler seckn 14515)(b} of the Art. Independent I have completed my examination. I confinn that no material matters have examiner's statement C#)me to my attention I¢)#r t1¥t disclesetrbelrtl in connection with the examinth'on whth gNes me cause to believe that in. any material resE*ctr. accounts'ng records were not kept in a¢(x)rdance wilh section 130 of the Act or the accwnts do not ac4Jyd wilh the ac¢ounling records I have no concems and have rne across no other matters in connection vmh the examinatson to which atteniion shouhy be drawn in order to enable a proper understanding of ihe aCcUnts to be reached. . Please delele the words in the brackets rfthey not apply. Slgned: 01.08. z Name: Rglavant profgssional qualifJcatlon(sl or body (If any): £KoL 11 8AL IER October 2018
Seclioii B Disclosure Onty Djmpiete rf the examiner needs to hpJhluht matters of concern (sae CC32. Independent examination of chanty accounts.. directions and guidan(* for exami[). Give here brief detsll$ of any Tièms that the examiner wishes to dlsclose. IER October 2018
Trimlngham ITillage Hall Trust Financial Statement for year to 31 March 2023 Reconciliation with bank Llo General ds Bank Reserves Cash Total Balances b/f April 2022 323 48.390 23,267 71,980 Plus recei ts 2022 23 9,264 10.521 19,785 9,587 58,911 23,267 91,765 Less ments 2021 22: 5,024 12,170 21,447 38,641 4,563 46,741 1,820 53,124 Transfers from Petty Cash: 4,511 4,511 51,252 396 Transfers from GA to Reserve 12,452 12,056 Balances c/f: 52 38,800 14,272 53,124 Notes: Transfers into Reserves: £10,000 to Building Maintenance £396 into Warm Hub Reserve £2,056 into Playground to cover shortfall Prepared by linda brown 2510SI2023 Page 6
TRIMINGHAM WLLAGE HALL TRUST Receipts foryearended 31 March 2023 RECEIPTS La¥t Year DONATIONS Cash Donatior- Warni Hub Donations- General Donations- Plawound project 361 310 821 821 1,156 SPONSORSHIP SALES Receipts from hire MislIaneOUS book sales Sale of donated tools 10,8(fJ 6,934 24 75 10.915 10.915 6,958 EVENTS Yard Sales Fun Dog Shows Soup & Pud Lunches Othèr (Flower Show, Trosh, Open Weekend) 959 526 152 518 1,196 4.449 GRANTS Playground Equipments Grants Covid-19 Buyness Intemlption Grants 11.683 OTHER INCOME Newsletter Advert15ing Feed In Tartff/Renewable Heat Innte Refund- Rates NNDC 120 2.462 59 2,641 230 2.641 2,630 TOTAL INCOME- 19.785 23,623 PEy CASH TRANSFERS 4.511 576 Page 7
TRIMINGHAM VILLAGE HALL TRUST Generdl Account Financial Ststement for the Year Ended 31 March 2023 PAYMENTS Notes Last Year 826 INSUFiANCE 878 878 LIGHT & HEAT 3.838 2,321 TELEPHONE 163 163 463 COMPUTER EXPENSES 221 ACCOUNTANCY CAPITAL PURCHASES- Play8round Equipment & Contsine 21.667 21.667 REPAIRS & RENEWALS Grass Cutting & Garden Maintenance General BuildFng Maintenance Purchases for Sensory Garden Equipment renewa55 612 1,950 104 67 2.733 1.152 705 415 2.733 3.180 OTHER Training Rental of Pilgrim Shetter Ratès & Refuse Collection Water Licentes Postage & Stationery CleansngJLaundrylCaretaking Consumables Marketing Donations Fund Raising Expendttu Refunds and cheque retum Gardening Club Reserve transfer Container transporting 719 16 410 252 287 825 463 17 2.246 533 852 1,647 578 2.917 In iii 61 619 8,758 8,758 5,073 TOTAL EXPENDfTURE.. 38.642 12,084 Notes.. General Revenue Expendf(LITe.' £17,195 Capitsl Expenditure: £21.447 Page 8
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