WEST OXFORD COMMUNITY ASSOCIATION CHARITABLE INCORPORATED ORGANISATION TRUSTEES, ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
WEST OXFORD COMMUNITY ASSOCIATION CIO Charity Registration Number: 1171599 TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 CONTENTS PAGES Charity Information Report of the Trustees Statement of Trustees, Responsibilities Independent Examinerfs Report Statement of Flnancial Attivities io Balance Sheet li Notes to the Account5 12
EST OXFORD COMMUNITY ASSOCIATION CIO CHARITY INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2021 TRUSTEES R Huxley E Ball J Mcmahon Lsiddle S Morgan A Clilverd G Lonergan H Reid Ssaunders M Bourne K Sant L Bird R Kilbee S Jamshidifard Chairperson Treasurer Iresigned January 20211 Treasurer from January 2021 Vice Chair Secretary Appointed 15111121 SECRETARY Kate Sant REGISTERED OFFICE West Oxford Community Centre Botley Road Oxford OX2 OBT CHARITY REFERENCE NUMBER 1171599 ACCOUNTANTS SPX Oxford Ltd Peace House 19 Paradise Street Oxford OXI ILD SOLICITORS Blake Morgan Seacourt Tower West Wav Oxford OX2 OFB
WEST OXFORD COMMUNITY ASSOCIATION CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021 The trustees present their annual report tO8ether with the financial statements of the charity for the year ended 31 December 2021. CHARITABLE OBJEcrs The objects of the CIO are to: lal promote the benefit of the inhabitants of West Oxford (hereafter called the "area of benefiV'I without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time OCCUP8tion with the object of improving the conditions of life ft)r the said inhabitants. Ibl to establish, or secure the establishment of. a Community Centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. Icl promote such othèr charitable purposes a5 may from time to time be determined. The CIO shall be non-party in politics and non-sectarian in religion. LEGAL STATUS The governin8 instruments by which the charity operate5 are stated in its Constitution. TRUSTEES See page 2 for the trustees who held office during the year Trustees are elected annually at the AGM under the Constitution. Due to difficulties around COVID, it wa5 agreed by trustees on 19 July 2021 WOCA not to hold an AGM in 2021, and the Chair Rebecc3 Huxley included this information in the Annual report to the Charity Commission. The existing trustees may make appointments of new trustees but all members of the management committee shall retire from office together at the conclusion of the next Annual General Meetin8 after the date on which they came into office but they may be re-eletted or re-appointed. Councillors S Pre55el and C Cook are members of the committee by virtue of appointment by the local 'Area Committee, of Oxford City Council, the statutory authority for the purposes of the charivs constitution. CONTINUING IMPAcf OF COVID-19 2021 was another turbulent year for everyone, with varylng levels of restrictions on people's freedom of association and movement, the 'PinBdemic' in the summer, and the Omicron variant at the tail end of the year. WOCA started the year in 'Lockdown 3, with only heatth, education, employment, and essential support services permitted to take place at the centre, and the café not allowed to offer more than take-aways and deliveries. Throughout the year we remained open to some degree and saw a gradual increase in activity and bookings, whilst many centres in the city remained closed. The last quarter saw a buoyant October followed by a rash of Cancellations with the arrival of the new variant. REGULARLY PAID STAFF WOCA is very grateful to the staff team of Centre Manager Keith 8irnie, Caretaker James Kelly, Office Assistant Erin Theobald, and Weekend Assistants Barbara Pavlov and Abdul Rahman. All staff were placed on furlough
EST OXFORD COMMUNITY ASSOCIATION CIO until the Coronavirus Job Retention Scheme ICJRSI ended in 5eptember- doing only the hours necessary for the safe functioning of the centre, so that WOCA could save as much as possible on staffing costs. The team responded by working in a very flexible and efficient way, whilst increasing the levels of cleaning and decontamination between attivities, and the a550ciation thanks them for their commitment and effort. VOLUNTEERS Management Committee The committee worked well in trying circumstances, unable to meet in person until September, and dealing with the vagaries of meetings on the internet. Trustees helped where they could with more day-to-day activity too- in particular, Rebecca Huxley liaised regularly with Tumbling Bay Café, and with the old and new tenants of the Geoff Franklir¥ Rooms. She and Colin Cook were particularly helpful in dealing with the onerous work of assessing each activivs individual risk assessment. We are particularly grateful to Elizabeth Ball, who though she resigned as Treasurer January, took on the finalising of the 2020 accounts, and advised on the financial situation well into 2021. WE thank her for all her efforts as a trustee. Trustees agreed not to hold an AGM as it was too difficult to predict what the rules on gatherings would be, and an online version was too complicated to be practical. This was communicated to the Charity Commission in WOCA'S annual report for 2020. Other volunteers were involved in the delivering of the WOCA Newsletter in October. LEGAL AND ADMINSTATION INFORMATION Further legal and administration information 15 provided on page 3 of this report. ORGANISATIONAL STRUCTURE The charity is run by a management Committee which 15 responsible for organising all aspects of the daily runnin8 of the charity. The management Committee may delegate specific responsibilities or tasks to sub committees. During the year, sub committees were appointed to handle dis¢ussion5 on finance. premises, events. equality and diversity, staffing & employment and fundraising. PROCEDURE5 AND POLICIES FOR GRANT-MAKING The committee invites applications for small grants in line with its charitable objective5 through the medium of the newsletter distributed to all households in the area of benefit and through WOCA'S website. Applications receivèd are tonsidered against WOCA'S charitable objectives in the light of WOCA'S financial situation by the management Committee at its regular meetings which are open to the public. ACHIEVEMENTS AND PERFORMANCE Beneficiaries The number of WOCA beneficiaries is estimated as being, in the first instance, the 3,(KIO residents of West Oxford. Under normal circumstances, the centre would be open to all these and would have a150 been used by non-local organisations, so that the field of beneficiaries could be much wider should the centre have remained open. We are thankfully seeing a gradual increase in usage.
WEST OXFORD COMMUNITY ASSOCIATION CIO COMMUNITY CENTRE ACTIVITIES Room Booklngs Regular groups and activitie5 worked closely with us to ensure the survival of the association and centre, many managing without any subsidy they may previously have received from WOCA, understandin8 that every little helped, and their increased contribution really made a difference to WOCA'S financial position. WOCA was able to continue to support its 12-step peer support group with funding received in 2020 from Oxfordshire Community Foundation and Oxford City Councillor 5usarsna Pressel'5 Community Infrastructure Levy ICILI fund, which also helped pay for improvements to the fob access system. Also received in 2020, Councillor Colin Cook'5 Ward Member Budget fund paid for kit to mitigate the risk of COVID, further boosting room hirers, confidence ir¢ the safety of the ontre. An important aspect of what WOCA provides is 5UPPOrt for 8 large and diverse number of 12-5tep and other peer-support groups meet at the centre, ranging from AA to a group providing exercise for older people. 2021 saw a gradual return of these groups. Whilst some groups have continued to opt for online meetings, we are hopefLsI that more will return in 2022. As in 2020, every activity had to have an extensive Risk Assessment checked by several trustees. Judgements on what should be permitted were at times difficult to make. Geoff Franklin Roorns Oxford Community Health Hub IOCHHI did not re-open following the move of most talking theraples online in 2020. WOCA gave notice to OCHH in January, ending the sub-lease in March. Followir¢g a recommendation from a former Health Hub practitioner, WOCA was approached by Heather Davidson and Rebecca Avern, acupuncturists who wanted to establish Oxford Natural Health Centre, focussing on affordable therapy for women and children/young people. This seemed arTr excellent fit, and we aime¢J for the tenancy to begin in September. WOCA agreed temporary use of the Geoff Franklin Rooms by Oxford City Council's Community Safety Team from 12th April to 31st July. The rental from this arrangement wa5 a very useful stop-gap and gave time for the new long-term tenants to establish themselves. Sadly, Heather Davidson had to withdraw from the plan, but thankfully Rebecca Avern decided to persevere. and the new Little Health Hub wa5 up and running in September, and attracting a lot of interest. We look forward to a long and successful relationshipl Tumbling Bay Café Tom and Vladimira continued to work incredibly hard throu8hout another unpredictable year, offering a focal point for the local community, and much needed income to WOCA. They were only able to offer deliveries and take-aways in January, just outdoor service in July, but then finally return to Indoor service in September. having upgraded the interior. Following support from Low Carbon West Oxford, WOCA was able to provide them with a new larger and more efficient oven in May, which has allowed them to broaden their range of delicious cakes and work more efficiently. GRANTS AND SPONSORSHIP We received more grant income through the year than experted- both from national government, Oxford City Council, and local bodies. WOCArts Xmas Market120211- Finders Keepers Covid assistance- UK Govt via Oxford City Councll Wine and Beer Glasses- Waitrose Community Matters Scheme General Donation - Waitrose Community Matters Scheme General DonatioTr- West Oxford Pantomime Association Newsletter publishing- Oxford City Council CIL Fund ISP)
WEST OXFORD COMMUNITY ASSOCIATION CIO COMMUNITY ENGAGEMENT AND EVENTSIFUNDRAISING Events With the unpredictability on restrictions, it was mostly impossible to plan events, so again 2021 saw no Artweeks exhibition by WOCArts artists, no Fun Day, no Community Suppers, no Beer Festival. and no Pantomime. Idea5 for a Community Picnic then a Winter Supper came and went. The notion of an outdoor or online AGM was considered and rejected. and in November the Pantomime had to be postponed again, and a New Yearf5 Eve Party was out of the question. However, we did manage to host the WOCArts Christmas Craft Market in November, which was wonderful and popular. Communlty Artist Roi5in Kerslake-sim, our Community Artlst, ran online session in January, and an excellent Mosaic Tile-making event for children in July. Roisin moved away from Oxford in September, but left behind a legacy of many happy memories and the tile mosaic on the front of the tentre. Newsletter Erin Theobald continued to send out weekly email bulletins to WOCA members, which was a great way to keep in touch. With WOCA keeping staffing resources to a minimum during furlough and not wanting to put volunteer deliverers at risk, there was just one newsletter, in October. It was a thing of beauty thanks to the revamp bv Erin, with features on food poverty and pandemic responses, and it was greeted with great praise by local residents. Oxford City Larder In September WOCA was approached by Saman Jamshidifard with a suggestion that Botley Larder might relocate to the community centre. Larders are a wonderful way of saving food from going to landfill, and bringing people together. WOCA explored the idea as it would be a good way to attract a new and diverse group of people to the centre. In the event Botley Laider decided not to move. but the idea of a Larder at the centre had been sown, and when Saman offered to start a new Larder at WOCC, trustees were very enthusiastic. Saman was co-opted on to the committee, and a small working group was formed, with support from Oxford City Council's Local Hub, aiming to launch the new Oxford City Larder in January 2022. Other Networks WOCA worked closely throughout the pandemic with Oxford City Council and Community Matters, via regular Liaison Meetings. Timely advice on what was and was not permitted under the latest round of restrictions loften at very short notice) was much appreciated I Work with Locality Coordinator Azul Strong-corcoran has been invaluable in silPPOrting community links, the WOCA Newsletter, and the upcoming Oxford City Larder. Future Plans The trustees are working to get back on a sound financial footing- rebuild our reserves which would enable support for a wider range of groups, as well as welcoming new ones. We are still living with a high degree of uncertainty, with the potential for future restrictions. If all goe5 well, we would hope to restart events, newsletters, and other initiatives for the benefit of all who live in West Oxford. Whilst the year ended with more uncertainty. WOCA was in a relatively healthy financial position. Tumbling Bay Café and the Little Health Hub thrivin8, and there were very exciting plans afoot for a new 'Food Larderf at the centre. The committee adopted a very cautious budget for 2022 in November, and with energy bills forecast only to rise, arranged three-year fixed contracts to start in May 2022, to mitigate the risk.
WEST OXFORD COMMUNITY ASSOCIATION CIO FINANCIAL REVIEW With the careful managernent of first Elizabeth Ball, then Jim Mcmahon, our treasurers during 2021, WOCA managed to Survive the year. A very cautious budget had been set which would see us finish the year with minimal reserves intact. A 6-month review of the budget took place as the situation was $0 unpredictable in January. Contingencies for further financial constraints were considered, but thanks to the extension of the furlough arrangements, the receipt of other grants, a gradual increase in activity at the centre, and not least the support of the local community, centre users, and staff, stronger cost measures were not required. The Furlough scheme continued to be used as the government rules changed to a more flexible system which allowed staff furlough to work flexibly, and for WOCA to claim for the hours they did not work throughout the various lockdowns and periods of restriction. 2021 represented a solid financial year for our Community Centre despite continuing difficulties arising out of the pandemic. l. Total Income for WOCA12021- £101,360, 2020- £102.118} was effectively unchanged. 2. Our cash surplus Idefined as the difference between our total income and our total expenditure) was £10,68812020 - £6,932) 3. Trading income (Tumbling Bay Cafe and Health Hub) improved from £10,630 in 2020 to £15,680 in 2021. 4. Grant income reduced in 2021 to £34,977 as against £44,602 in 2020. We are grateful for this support. It will be observed that an increase in trading and commensurate fall in grant income represents a return to normality. The objective for 2022 is as it was before, to emerge from the year with the resources to continue to operate for our charitable purpose. Trustees and the treasurer, Jim Mcmahon, will be keeping a close eye on income and expenditure as there is no certainty- Looking ahead, we will face increased energy costs, a concern reflected in the increased reserve against recurrin8 expenditure Isee below). Hire rates were increased in late 2021 in anticipation of this and are1Skely to need to be increased in late 2022. Jim Mcmahon would like to thank Elizabeth Ball for her work up to and including her handover of the treasurership. RESERVES POLICY The chariV5 policy on un-restricted reserves is to maintain equivalent cash balances.. To cover three months b¥Jd8eted recurring expend1ture1£28,O for 20221 and. To cover planned capital expenditure for the up-comin8 year lestimated at £5,LXY) for 20221 The level of reserves is monitored and reviewed by the trustees on a quarterly basis. Total unrestricted equivalent cash balances stood as £71,240 at 31 December 2021. This is more than the three months, budgeted recurring expenditure and planned capital expenditure required. TRUSTEE INDucfioN AND TRAINING New trustees are briefed on their legal obligations and responsibilities under charity law. They are also encouraged to familiarise themselves with the charivs constitutlon. As part of the induction process, new trustees will meet key employees and other trustees.
EST OXFORD COMMUNITY ASSOCIATION CIO RISK MANAGEMENT The trustees are responsible for undertaking an annual risk a55e5sment of the organisation and its activities. From this the strategic plan is updated. INVESTMENT POWERS AND POLICY The trustees, investment powers are laid down in the Constitution and restrictions contained thereirk. These powers are also subject to conditions imposed by law. TRANSAcfioNS WITH TRUSTEES There were no transactions with trustees over the period. Approved by: R Huxley Date Chairperson ZOL J Mcmahon Date Treasurer
WEST OXFORD COMMUNITY ASSOCIATION CIO STATEMENT OF THE TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2021 The Charitie5 Act 2011 requires the trustees to prepare financial statements glving a true and fair view of the State of affairs of the Charity and its net resources for the year. In preparing these financial statements, the trustees are required to.. select suitable accoLtntin£ policies and apply them consistently- observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The trustee5 are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. io
WEST OXFORD COMMUNITY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 TO THE TRusfEE5 OF WEST OXFORD COMMUNITY ASSOCIATION ao I report on the accounts of the Charity for the year ended 31 December 2021, which are set out in pages 10- 17. RESPEcfivE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charitf s trustees you are responsible for the preparation of the accounts,. you consider that the audit requirements of s144121 of the Charities Act 2011 (the 2011 Actl do not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under $145 of the 2011 Act, whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT An examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It 31so includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. SPX Oxford Ltd provide bookkeeping seNices to WOCA CIO. However, I have no involvement in this, and as independent examiner I have applied the FRC'S Revised Ethical Standard throughout this examination. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention.. 111 which gives me reasonable cause to believe that, in any material respect, the requirements= to keep accounting records in accordance with s130 of the 2011 Art,. and to prepare accounts which accord with the accotjnting records and to comply with the accounting requirements of the 2011 Act. have not been met,. or 121 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Simrit Sandhu FCCA SPX Oxford Ltd Date: 30 June 2022 li
WEST OXFORD COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL AcrivrriES FOR THE YEAR ENDED 31 DECEMBER 2021 2021 2020 Unrestiicted funds Restricted funds Totsl funds Unrestricted funds Restrirted funds Total funds Incorne and endowrner from.. Donations Note 512 512 2.763 67.929 10.630 39 2,763 82.025 10,630 39 Charitable 3Ctlvltles Other tr8dlng acti¥lties Investments 82.491 15.680 12 2.315 14,096 15.680 12 Other 350 350 6.661 6,661 Yotal 99,045 2.315 101360 88.022 14,096 102,1 Expendlture on.. Charitable actNities 90,050 90,050 622 90,672 90,672 92,593 92,593 2,593 95,186 95.186 Totsl 6ZZ 2,593 Net Income / expenditure Transfers between funds 8,995 1.948 10,688 - 4,571 11,203 11,503 11,203 6.932 - 1,948 Net rno¥ement in funds 10.943 .255 10,688 6.632 6,932 Recoficillatlon of funds.. TDtal funds brought forward Total funds (arrl¢dforward 129.271 140,214 130,019 140,707 122,639 129271 123,087 493 la019 All recognised Eains and losses are included in the Statement of Financial Activities. The notes on pages 14 to 19 form part of these financial statements. 12
WEST OXFORD COMMUNI ASSOCIATION CIO BALANCE SHEET FOR THE YEAR ENDED 31 DECEMBER 2021 2021 2020 Notes FIXED ASSETS Tangible Assets 64,459 73,885 CURRENT ASSETS Debtors Cash at bank and in hand io 9,030 17,183 71,240 44.096 80,270 61,279 CREDITORS: Amounts falling due within one year li 4,022 5,145 NEf CURRENT ASSETS 76,248 56,134 NET ASSErs 140,707 130,019 INCOME FUNDS General funds Restricted funds 14 14 140,214 493 129,271 TOTAL FUNDS 140,707 130,019 Jim Mcmahon Trustee Date i? Rebecca Huxley Trustee Date /1/2£ OG co2L . 13
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 I. STATEMENT OF ACCOUNTING POLICIES Accounting convention These accounts have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 20151SORP 20151, 'Accounting and Reporting by Charities,, issued by the Charities Commission and the Charities Act 2011. Accounting period These Bccounts cover the year ended 31 December 2021. Income Income represent5 income receivable from room hire. rental income, membership subscriptions, fundraising, donations, gifts and interest received. Donations and legacies are reported in the Statement of Financial Activities if they are received or due in the financial year. Any income received relating to a forward period has been deferred. Grants receivable are included In the year in which the offer is conveyed by the charity except in those cases where the offer has conditions, such grants being recognised as income when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are not included in the financial statements. Expendlture All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered. Grants payable are charged In the year when the offer is conveyed to the recipient except in those cases where the offer is conditional, such gronts being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the yearend are noted a5 a commitment, but not accrued as expenditure. Resources are expended in the furtherance of the charitls objectives. Depreciation Depreciation has been provided at the following rates so as to write off the cost less residual value of the asset5 over their estimated useful lives. A full yearfs depreciation has been provided in the year of acquisition. Equipment- straight line basis at IO% per annum. Computer equipment and licences- straight line at 33.33% per annum. Items included in fixed assets are capitalised where there is an identifiable asset and l or when the purchase cost exceeds £500 for general equipment and £250 for computer equipment. 14
EST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 Fund accounting Funds held by the charity are either:_ Unrestrlcted general funds- these are funds which can be used in accordance with the charity's objectives at the discretion of the trustees. Designated funds- these funds represent monies set aside for specific purposes at the discretion of the trustees rather than the donors. Restricted funds- funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not Specifically allocated against expenditure in that year the balance is deferred and added to the balance brought forward on the restricted funds and is used in subsequent years in line with the restrictions placed by the donor. 2. TAXATION The charity is exempt from corporation tax on its charitable activities. 3. sfAFF COSTS 2021 2020 Wages and salaries Employer Pension Contributions 45,752 45,947 1,394 1,391 47,143 47,341 The average monthly number of employees durin8 the year was 712018: 61. No employees received employee benefits of more than £60,C. 4. DONATIONS 2021 2020 Unrestricted funds Restricted funds Total fund5 Total funds Other donations 512 512 2,762 2,762 512 512 Is
WEST OXFORD COMMUNITh ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 5. INCOME FROM CHARITABLE AcfiviTIES 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Room hire Membership subscriptions Grants Events Sponsorship 48,158 1,630 32,662 48,158 1,630 34.977 35,413 2,005 44,602 2,315 41 41 82,491 2,315 84,806 82,026 6. INCOME FROM OTHER TRAOING ACTIVITIES 2021 2020 Unrestricted funds Restricted fund5 Total funds Total funds Café income Health hb rent Other income 8,814 5,3 1,566 15.680 8,814 5,300 1,566 15,680 6,907 2,496 1,227 10,630 7. EXPENDITURE ON CHARITABLE AcfiviTIES 2021 2020 Unrestricted funds Restricted funds Total funds Total fLfrnds Wages Premises expenditure Supplies and services Events expenditures Grants paid Depreciation Movement in bad debt provision Loss on disposal of fixed assets Governance costs 47,143 13,394 14,960 47,143 13,394 15,582 47,341 11,479 17,940 205 960 14,797 894 622 13,421 638 13,421 638 1,770 90,050 1,770 90,672 1,570 95,186 622 16
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 8. GOVERNANCE COSTS 2021 2020 Unrestricted funds Restricted funds Total funds Total funds Accoijntancy fees Minute taking Independent examination 1,0 3(KJ 390 1,000 300 390 1,000 300 390 1,690 1,690 1,690 9. TANGIBLE ASSETS Computer and Office Equipment Other Equipment Leasehold Improvements Total Costs At lJanuary2021 Additions Disposals At 31 December 2021 1,502 106,794 3,995 60,468 168.764 3,995 1,502 110,789 60,468 172,759 Accumulated depreciation At l January 2021 Charge for year Disposals At 31 December 2021 1,304 198 78,101 7,177 15.473 6.047 94,878 13,422 1,502 85,278 21,520 108,3tNJ Net book value At l January 2021 198 28,693 44,995 73,886 At 31 December 2021 25,511 38,948 64,459 The net book value represents fixed assets used for direct charitable purposes. 17
WEST OXFORD COMMUNITY ASSOCIATION ao NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 10. DEBTORS 2021 2020 Trade debtors Other debtors Prepayments and accrued income 9,118 9,984 8,022 267 365 9,483 -453 18,273 1,090 17,183 Less provision for bad debts 9,030 11. CREDITORS: amounts falling due within one year 2021 2020 Trade creditors Accruals and deferred income Other creditors 2,498 841 683 1,766 891 2,488 5,145 4,022 12. INSURANCE COVER The policy adequately provides cover for the buildings and other assets of the charity- Cover is also held for employerfs and public liability. 13. GRANTS The following grants were received during the year: 2021 2020 Oxford City Courbcil - small business Covid grants Oxford City Council - Ward member grant for artist materials Oxford City Council- Car park lights Oxfordshire Community Foundation Oxfordshire County Council - Covid grants Oxfordshire County Council - fob access HMRC job retention grants Oxford Clty Council - Fun Day Waitrose- Community Matters Finders Keepers Low Carbon West Oxford 16,743 315 11,334 300 2,492 I,o(x) 2,593 2,904 18,172 15,435 SW 333 150 1,5C 34.976 38,795 18
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 14. MOVEMENTS IN FUNDS Asatl January 2021 Incoming resources Outgoing resources Funding capital expenditure Asat31 Decijmber 2021 Transfers Unrestricted funds.. General funds 129,271 99,045 - 90,050 1,51X) 448 140,214 Restricted funds: Community Art Project Low Carbon West Oxford Newsletter Defibrilator sports equipment 300 300 1,500 815 1,500 -622 193 337 iii 337 iii 130,019 101,360 - 90,672 140,707 Purpose of re5trirted funds: Community Art Projert: to fund an art project benefitting the community. This was funded by an Oxford City Council Ward Member grant. Low Carbon West Oxford: to fund a low energy oven for the café. Sports eqvipment: to fund equipment for use of community groups, namely Table Tennis and Krav Maga. This was funded by an Oxford City Council Ward member grant. Defibrlllator". to fund the purchase of a public access defibrillator. The small balance is not required to be repaid and has been transferred to general funds. 15. RELATED PARTY AND TRUSTEE TRANSAcfioNS No trustees received any remuneration or received any other benefits from an employment with the charity. There were no related party transactions. 16. KEY MANAGEMENT PERSONNEL The charity considers the key management personnel to be the trustees and the Centre Manager. The total amount of employee benefit5 received by trustees and key management personnel was £16,748 12020.. £I7,C91. 19