WEST OXFORD COMMUNITY ASSOCIATION CHARITABLE INCORPORATED ORGANISATION TRUSTEES. ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
WEST OXFORD COMMUNITY ASSOCIATION CIO Charlty Reglstratlon Number: 1171599 TRUSTEES, ANNUAL REPORT AND FINANCIALSTATEMEMrs FOR THE YEAR ENDED 31 DECEMBER 2020 CONTENTS PAGES Charity Information Report of the Trustees Statement of Trustees, Responsibilities Independent Examinerfs Report Statement of Financial Activities io Balance Sheet li Notes to the Accounts 12
WEST OXFORD COMMUNITY ASSOCIATION CIO CHARITY INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2020 TRUSTEES R Huxley E Ball J Mcmahon L Siddle S Morgan A Clilverd G Lonergan H Reid S Saunders M Bourne Ksant L Bird Chaif person Treasurer Vice Chair Secretary SECRETARY Kate Sant REGISTERED OFFICE West Oxford Community Centre Botley Road Oxford OX2 OBT CHARITY REFERENCE NUMBER 1171599 ACCOUNTANTS SPX Oxford Ltd Peace House 19 Paradise Street Oxford OXI ILD SOLICITORS 81ake Morgan Seacourt Tower West Way Oxford OX2 OFB
WEST OXFORD COMMUNITY ASSOCIATION CIO REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 The trustees present their annual report together with the financial statements of the charity for the year ended 31 December 2020. CHARITABLE OBJEcrs The object5 of the CIO are to.. lal promote the benefit of the inhabitants of West Oxford (hereafter called the "area of benefiv) without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. Ibl to establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects. Icl promote such other charitable purposes as may from time to time be determined. The CIO shall be non-party in politics and non-sectarian in religion. LEGAL STATUS The governing instruments by which the charity operates are stated in its Constitution. TRUSTEES See page 2 for the trustees who held office during the year Trustees are elerted annually at the AGM Under the Constitution adopted in 2020. The existing trustees may make appointmet)ts of new trustees but all members of the management committee shall retire from office together at the conclusion of the next Annual General Meetin8 after the date on which they came into office but they may be re-elected or re-appointed. Countillors S Pressel and C Cook are member5 of the committee by virtue of appointment by the local 'Area Committee, of Oxford City Council, the statutory authorlty for the purposes of the tharit¢s constitution. AGM All Trustees present at the committee meeting on 19 July 2021 agreed that we would not hold the WOCA AGM at this time because of concerns and challenges of holding an AGM either in-person or online for our members, i.e. the ever-chan8ing Covid restrictions, our more vulnerable members feeling comfortable attending in-person meetings: also online access requirement5. RH would include this information in the Annual reportto the Charity Commission as to why we are not holding the AGM at this time. IMPACT OF COVID-19 West Oxford Community Centre was closed on March 23rd, 2020 in accordance with the UK Governments & N HS guidance to avoid all non-essential travel and social contact due to Covid 19 and the spread of the Coronavirus Pandemic. The lockdowns during 2020 and 2021 resulted in all the groups that used the centre being unable to come as the community buildings had to close for
WEST OXFORD COMMUNITY ASSOCIATION CIO months. When we were able to reopen between the lockdowns, COVID regulations severely restricted the number of groups and activities which could restart. Every activity had to have an extensive Risk Assessment checked by several trustees. We were very concerned about reachlng the end of our financial reserves but with the very careful management of our treasurer, Elizabeth Ball, WOCA did manage to remain solvent. Our major source of income from lets and room hire dried up during lockdowns and we, along with many other community centres, were facing a very difficult financial crisls With little idea of what the future held. Before the first lockdown WOCA was used on a weekly basis by between 40 and 50 groups and activities per week. Due to the COVID regulations the use of the centre dwindled to 10-12 activities per week between the lockdowns which initially were based on educational activities and those that could meet the Risk Assessment criteria. Some groups continued to meet online but thi5 w35 very different from having face-to-face contart and interactions, and any group meeting on zoom meant no revenue for the centre. We were lucky as WOCA was used as one of the Locality Response Hubs for OCC which meant that we had revenue from them during the first lockdown, as well as the café. The Blood Transfusion Service also visited regularly, and as lockdowns eased, some educational and fitness groups ran. With the help of the Coronavirus Job Retention Scheme ICJRSI we could reclaim 80% of the cost5 of the employment of our staff with the furlough scheme. WOCA topped up the wages to 100% of the wage for their contracted hours for the initial 3-month period which ran from March 1st, 2020 to end May 2020. The Furlough scheme continued to be used as the government rules changed to a more flexible system which allowed staff furlough to work flexibly, and for WOCA to claim for the hours they did not work throughout the variou5 lockdowns and periods of restriction. REGULARLY PAID STAFF The trustees are very grateful to all the regular WOCA staff for their dedication, tolerance and loyalty to WOCA. They have worked so hard for the centre during the very difficult 18 months during the Pandemic. All staff apart from Keith Birnie were furloughed for the first lockdown with WOCA makin8 UP the extra 20%. We were fortunate that Keith could be seconded to Oxford City Council's Locality Response Hub based at the centre, which meant he could keep an eye on the building and build links with new people locally. James Kelly who is OLtr very reliable caretaker and who doe5 so much else for us all. The office team- Keith Birnie and Erin Theobald. Those who regularly open and lock up.. James Kelly, Barbara Pavlov, and Abdul Rahman, assisted by Lal Rahman. l am would also like to thank Sue Tibbles who has been taking the minute5 for the management committee for some time now and has done so, very reliabty all through the zoom Management Committee meetings we have been running. VOLUNTEERS Thank you to all volunteer trustees on the committee who have beer* part of the zoom meetings for the last I /1 years turning up from their sitting rooms, bedrooms and kitchens and taking part of our Management Committee Meetings.
WEST OXFORD COMMUNITY ASSOCIATION CIO We have been unable to print the Quarterly Newsletter due both to lack of finance and also for safety reasons, no door-to-door delivery was allowed. Thank you to Erin Theobald who sent out a weekly WOCA news which kept us all in touch. LEGAL AND ADMINSTATION INFORMATION Further legal and administration information is provided on page 3 of this report. ORGANISATIONAL STRucfuRE The charity is run by a management Committee which is responsible for organising all aspects of the daily running of the charity. The management Committee may delegate specific responsibilities or tasks to sub committees. During the year, sub committees were appointed to handle discussions on finance, premises, events, equality and diversity, stafffing & employment and fundraising. PROCEDURES AND POLICIES FOR GRANT-MAKING The committee invites applications for small grants in line with its charitable objectives through the medium of the newsletter distributed to all households in the area of benefit and through WOCA'S website. Applications received are considered against WOCA'S charitable objectives in the light of WOCA'S financial situation by the management Committee at its regular meetings which are open to the public. ACHIEVEMENTS AND PERFORMANCE Beneficiaries - The number of WOCA beneficiaries is estimated as being, in the first instance, the 3,000 residents of West Oxford. Under normal circumstances, the centre would be open to all these and would have also been used by non-local organisations, so that the field of beneficiaries could be much wider should the centre have remained open. An important aspect of what WOCA provides is support for a large and diverse number of 12-step and other peer-support groups meet at the centre, ranging from AA to a group sUPPOrting working- age people diagnosed with Parkinson's. During lockdowns when the centre was unable to open, none of these groups were able to run face-to-face Grants/sponsorship for: Flooring- FCC Community Action, Oxfordshire County Council LED replacement car park lamps - Oxford City Council WOCArts Art Show and Xmas Market120191- Finders Keepers Community Artist Materials- Oxford City Council ICCI Ward Member Bud8et Covid assistance - UK Govt via Oxford City Council Extra fob points- Oxfordshire County Council Councillor Priority Fund ISP) Subsidise NA and AA- Oxfordshire Community Foundation COVID-safe kit- Oxford City Council ICC) Ward Member Budget COVID-safe kit and NA and A4 subsidy support - Oxfordshire County Council Councillor Priority Fund Isp) Events / Fundraising To make the future funding of the centre more secure, the trustees had increased the number of fundraising events which are organised, and planned to ensure an increased number WOCA members. However, all events were cancelled from March 23rd 2020. There was no Fun Day, no Beer
WEST OXFORD COMMUNITY ASSOCIATION CIO Festival, nor the Pantomime. Our WOCA Sprin8 and Autumn Suppers and the Jazz Brunches, the annual Potato Day and community New Year's Eve party were all cancelled. Virtual fundraiser- Silent Auction organised by Karen Starr. Many thanks to Karen for organising this and to all those that supported the Silent Aurtion which raised £2000 for the centre. Tumbling Bay Cafe Initially Tom and Vladimira had to close Tumbling Bay Café. However, it was quickly agreed with Oxford City Council, our landlord, that the café ran as a separate entity to the centre and could be open for a Take-Away Service as were other cafés. Tom and Vladimira worked very hard to build this up and very soon proved to be popular with local people coming daily to collect their lunches. Tom and Vladimira also supplied lunche5 to two of Oxford Colleges who had people stuck in college and unable to go home. As the year progressed, when the government eased the restrictions, Tumbling Bay was able to make use of the patio and put out tables and seats to serve food and coffees. Oxford Community Health Hub The Oxford Community Health Hub was c105ed and there was no revenue from rent for the whole year. Psychoanalysis ran very successfully on zoom, so even when the centre Could reopen, The Health Hub did not. Community Artlst Roisin Kerslake-sim, our community artist, repainted the lar8e board at the front of the centre first with a symbolic work, then with a big advert for Tumbling Bay café. Other activities and access to the building was very limited for Roisin, but she ran a zoom craft group every week for over 6 months. Future Plans The trustees are working to get back on a sound financial footln& rebuild our reserves which would enable groups to return and activities to restart, as well as welcoming new ones. We are still living with a high degree of uncertainty, with the potential for future restrictions. If all goes well, we would hope to restart events, newsletters, and other initiatives for the benefit of all who live in West Oxford. FINANCIAL REVIEW 2020 was, to say at least, a difficult year. We started the year open as a busy centre used by all ages. As with everyone else, we were closed by government announcement in March. At that point we did not know the likely course of the pandemic and we knew nothing of government support schemes. Our objective then was to survive for our charitable purpose- to get through lockdown and the disruption of the pandemic with the resources which enabled WOCA to continue to operate. This meant more than just making ends meet, as we want to have the revenue resources to subsidise good uses and the capital resources to invest in the building and kit when grant aid is not available. We were keen to keep the staff team together to be able to hit the ground running once we could reopen. We started the year with a tight revenue budget, as we had decided to increase staffing costs to service the high level of business, but we went into the year with a healthy balance which would allow us flexibility in making declsions.
WEST OXFORD COMMUNITY ASSOCIATION ao Lockdown and the pandemic undermined our main income stream of room rental. The café and the Health Hub, both of which have provided significant income for their dedicated spaces, were equally challenged as us by lockdown. Keen to keep the staff team tO8ether, staffing c05ts remained. Buildin8 Costs remained even if the building was unused. Any usage brought the costs of enhanced cleanin8. We ended 2020 in as Eood a position as we could have hoped for With rental income at less than 50% of 2019, which lower level was supported by the decision of the City Council to take spate. With grant income at nearly £450CrfJ compared with nearly £3000 in 2019. The largest components were the furlough scheme, which for most of the year met 80% of the costs of employment while someone was not workin& and the small business 8rants to help companies and organisations with continuing fixed costs. With donations of £2700 of money of which over £20CKJ was raised by the silent auction organised by Karen Starr. Thank you to Karen. The café found a way through operating which generated a good level of income to WOCA, if slightly less than was hoped for. The business resilience represented by the income stands the café in good stead for 2021. The Health Hub went on line in 2020 and was not in a position to cover the rent. It decided to leave the centre in 2021. We took the loss of income hit in 202012021 but a new arrangement is being forged with a new organisation which offers hope for the future. Disappointingly, membership income wa5 down a bit- something to look at in 2021. Our wages cost5, our largest single budget line, were in line with last year but in a normal year would be significantly higher with the additional time associated with events such as the fun day. Premises and supplies and services were a bit down reflerting the lower level of buildin8 usa8e and the fact that some costs were forgiven eg business rates and waste collection. The end of 2020 saw WOCA go into 2021 with a small surplus of circa £70Tr) which strengthened the balan sheet to just over £55000. WOCA follows the good practice of setting aside 3 months runnin8 Cost to cover winding down should be centre have to cease trading. This leaves a safety net of around £33(XJO in the face of the continuing uncertainties of 2021 as the government support schemes cease and rental income, our main source of income, remains uncertain. We spent the early part of 2021 in lockdown and even as restrictions eased, groups and people were making their own decisions which meant no return to the certainty and 'bu5ine5s model, of the old normal. Rental income should improve over time but the test will be winter in the small spaces of the centre. Grant income will decline as the government withdraws Its schemes of support around Covid and l expett charitable grant income to be hard to come by in the face of competing pressures. The objective remains the same, to emer8e from 2021 with the resources to continue to operate for our charitable purpose. Trustees and the treasurer, Jim Mcmahon, will be keeping a close eye on income and expenditure as there is no certainty. The financial figures tell a practical story of the pandemic, but they do not reveal the anxiety, the level of attention and the commitment to do their best from staff, the café and trustees and local councillors. Thank you to all. RESERVES POLICY The charivs policy on un-restricted reserves is to maintain equivalent cash balances= To cover three months budgeted recurring expenditure1£21,255 for 20211 and; To cover planned capital expenditure for the up-coming year lestimated at £l.000 for 20211
WEST OXFORD COMMUNITY ASSOCIATION CIO The level of reserves is monitored and reviewed by the trustees on a quarterly basis. Total unrestricted equivalent cash balances stood a5 £55,386 at 31 December 2020. This is more than the three months, budgeted recurring expenditure and planned capital expenditure required. TRUSTEE INDucfioN AND TRAINING New trustees are briefed on their legal obligations and responsibilities under charity law. They are also encouraged to familiarise themselves with the charitvs constitution. As part of the induction process, new trustees will meet key employees and other trustees. RISK MANAGEMENT The trustees are responsible for undertaking an annual risk assessment of the organisation and its activities. From this the strategic plan is updated. INVESTMENT POWERS AND POLICY The trustees, investment powers are laid down in the Constitution and restrictions contained therein. These powers are also subject to conditions imposed by law. TRANSACTIONS WITH TRUSTEES There were no transartions with trustees over the period. Approved by: R Huxley Date Chairperson 2L'[o) I Vli J Mcmahon Dat Treasurer
WEST OXFORD COMMUNITY A550CIATION CIO STATEMENT OF THE TRUSTEES. RESPONSIBILrriES FOR THE YEAR ENDED 31 DECEMBER 2020 The Charities Act 2011 requires the trustees to prepare financial statements giving a true and fair view of the state of affairs of the Charity and its net resources for the year. In preparing these financial statements, the trustees are required to.. select Sitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any materlal departures disclosed and explained in the financial statements,. prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy. the financial position of the charity and which enable them to ascertain both the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reportsl Regulations 2008. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable Steps for the prevention and detection of fraud and other irre8ularities. io
WEST OXFORD COMMUNITY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2020 TO THE TRusfEES OF WEST OXFORD COMMUNFTY ASSOCIATION CIO I report on the accounts of the Charity for the year ended 31 December 2020, which are set out in pages 10- 17. RESPEcfivE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts: you consider that the audit requirements of s144121 of the Charities Act 2011 Ithe 2011 Act) do not apply. It is my responsibility to State, on the basis of procedures specified in the General Directions given by the Charity Commissioners under s145 of the 2011 Act, whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT An examination was Carred out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that woulcs be required in an audit and. consequently, I do not express an audit oplnion on the accounts. SPX Oxford Ltd provide bookkeeping services to WOCA CIO. However, I have no involvement in this, and as independent examiner I have applied the FRC'S Revised Ethical Standard throughout this examination. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: 111 which gives me reasonable caLtse to believe that, in any material respect, the requirements: to keep accounting records in accordance with s130 of the 2011 Art,. and to prepare accounts which accord with the accounting records and to comply with the accountin8 requirements of the 2011 Act. have not been met- or 121 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the occounts to be reached. JJ• Simrit Sandhu FCCA SPX Oxford Ltd Date.. 23 September 2021 li
WEST OXFORD COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 DECEMBER 2020 2020 2019 Unrestricted fiJnd5 Restrirted funds Total fund5 unrestricted funds Restricted funds Total funds Income and endowmerlts from.. Donations Note 2,762 67.929 10,630 39 2,762 82,026 10,630 39 406 406 Charitable attivities 14,096 87,958 21,142 2,366 90,324 21,142 Other trading actwf(ies Investments 79 Other 6,661 6,661 628 628 Totsl 88m2 14A196 102,118 110.213 111.579 Expendftvre on: Charitable activities 92,593 2,593 95.186 99,298 $03 99,801 Total 92,$93 2,593 95.186 99,298 S03 Nel irt¢omel expenditure Transfers between funds -4,571 11,203 11,503 6,932 10,915 1I63 1,965 12,778 11,203 1,965 Net movement in fund5 6h32 6,932 121 -102 12,778 R4con¢lll•tlon Of fund5: Total funds brought forward Total funds ¢affidforward 122,639 123.087 109,759 sso 110.309 129271 I30 122,6a9 123m7 All recognised galns and losses are included in the Statement of Financial Adivities. The notes on pages 12 to 17 form part of these financial statements. 12
WEST OXFORD COMMUNITY ASSOCIATION CIO BALANCE SHEEr FOR THE YEAR ENDED 31 DECEMBER 2020 2020 2019 Notes FIXED ASSErs Tangible Assets 73,885 77,478 CURRENT ASSETS Debtors Cash at bank and in hand io 17,183 11,105 44,096 42,519 61,279 53,624 CREDITORS: Amounts falling due within one year li 5,144 8,015 Nrf CURRENT ASSErs 56,134 45.609 NET ASSETS 130,019 123,087 INCOME FUNDS General funds Restricted funds 14 14 129.271 748 122,639 448 TOTAL FUNDS 130.019 123.087 Jim Mcmahon Trustee Date Rebecca Huxley Trustee Date -[D91I071 13
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 I. STATEMENT OF ACCOUNTING POLiaES Accounting conventlon These accourits have been prepared under the historical cost convention, and in accordance with the Statements of Recommended Practice 2015 ISORP 20151, 'Accounting and Reporting by Charities,, issued by the Charities Commission and the Charities Act 2011. Accountlng perlod These accounts cover the year ended 31 December 2020. Income Income fepresent5 income receivable from room hire, rental income, membership subscription5, fundraisin8, donations, gifts and interest received. Donotions and legacies are reported in the Statement of Financial Attivities if they are received or due in the financial year. Any income received relating to a foNard period has been deferred. Grants receivable are included in the year in which the offer Is conveyed by the charlty except in those cases where the offer has conditions, such grant5 being recognised as income when the conditions attaching are fulfilled. Grants offered subject to Conditions which have not been met at the year end are not included in the financial statements. Expendlture All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for such expenditure, inclusive of any VAT which cannot be recovered. Grants payable are charged in the year when the offer is conveyed to the recipient except in those cases where the offer is Conditional, such Brants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered that are subject to conditions which have not been met at the yearend are noted as a commitment, but not accrued as expenditure. Resources are expended in the furtherante of the charity's objectives. Depreclatlon Depreciation has been provided at the following rates so as to write off the cost less residual value of the assets over their estimated useful lives. A full yearfs depreciation has been provided in the year of acquisition. Equipment- straight line basis at IO% per annum. Computer equipment and licences- straight line at 33.33% per annum. Items included in fixed a55ets are capitali5ed where there is an identifiable asset and l or when the purchase cost exceeds £500 for general equipment and £250 for computer equipment. 14
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 310ECEMBER 2020 Fund accounting Funds held by the charlty are either:. Unrestrfrted general funds- these are funds which can be used in accordance with the charitvs objectives at the discretion of the trustees. Designated funds- these funds represent monies set aside for specific purpose5 at the discretion of the trustees rather than the donors. Restrirted funds- funds received can only be used for specifically nominated expenditure by the donor and are credited to income in the year in which they are received. Where amounts are not specifically allocated against expenditure in that year the balance is deferred and added to the balance brou8ht forward on the restricted funds and is Used in subsequent years in line with the restrictions placed by the donor. 2. TATION The charity is exempt from corporation tax on its charitable activities. 3. STAFF COSTS 2020 2019 Wages and salaries Employer Pension Contributions 45.947 1,394 46,559 1,477 48,036 47.341 The average monthly number of employees durin8 the year was 712018: 61. No employees received employee benefits of more than £60,C(I). 4. DONATIONS 2020 Restricted funds 2019 Unrestricted funds Total funds Total funds Other donations 2.762 2,762 2,762 2,762 406 406 15
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 5. INCOME FROM CHARITABLE ACTIVITIES 2020 2019 Unrestricted funds Restricted funds Total funds Total funds Room hire Membership subscriptions Grants Events 35,413 2,005 30,506 35,413 2,005 44,603 81,845 2,400 2,796 2,373 910 14,096 Sponsorship 67,929 14,096 82,026 90,324 6. INCOME FROM OTHER TRADING AcnviTIES 2020 2019 Unrestrirted funds Restricted funds Total funds Total funds Café income Health hijb rent Other income 6,907 2,496 1,227 10,630 6,907 2,496 1,227 10,630 7,588 10,791 2,763 21,142 7. EXPENDITURE ON CHARITABLE AcllviTIES 2020 2019 Unrestricted funds Restricted funds Total funds Total fund5 Wages Premise5 expenditure Supplies and services Events expenditures Grants paid Depreciation Movement in bad debt provision Loss on disposal of fixed asset5 Governance costs 47,341 11,479 16,307 205 47,341 11,479 17,940 205 960 14,797 894 48,036 13,553 19,735 2,764 1,633 960 14,797 894 12,806 300 1,517 1,690 1,570 92,593 1,570 95,186 2,593 99,801 16
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 8. GOVERNANCE COSTS 2020 2019 Unrestricted funds Restricted funds Total funds Total funds Accountancy fees MinLSte taking Independent examination 1,0 300 390 I,o(x) 300 390 1.000 300 390 1,690 1,690 1.690 9. TANGIBLE ASSETS Computer and Office Equipment Other Equipment Leasehold Improvements Total Costs At l January 2020 Additions Disposals At 31 December 2020 1,502 101,397 5,397 54,661 5,807 157.560 11.204 1,502 106,794 60,468 168,764 Accumulated depreciation At l January 2020 Charge for year Disposals At 31 December 2020 1,107 197 69,548 8,553 9,427 6,046 80,082 14,797 1,304 78,101 15,473 94,879 Net book value At l January 2020 395 31,849 45,234 77,478 At 31 December 2020 198 28,692 44,995 73,885 The net book value represents fixed assets Used for direct charitable purposes. 17
WEST OXFORD COMMUNifi ASSOCIATION CIO NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 10. DEBTORS 2020 2019 Trade debtors Other debtors Prepayments and accrued income 9,984 8,022 267 10,370 931 18,273 1,090 17,183 11,301 196 Less provision for bad debts 11,105 11. CREDITORS: amounts falling due within one year 2020 2019 Trade creditors Ateruals and deferred income Other creditors 1,766 891 2,488 5,144 1,974 5,380 661 8,015 12. INSURANCE COVER The policy adequately provides cover for the buildings and other assets of the charity. Cover is also held for employerfs and PLtblic liability. 13. GRANTS The followlng grants were received during the year: 2020 2019 Oxford City Council - small business Covid grants Oxford City Council - Ward member grant for artist materials Oxford City Council - Car park lights Oxfordshire Community Foundation Oxft)rdshire County Council - Covid 8rantS Oxfordshire County Council - fob access HMRC job retention grants Oxford City Council - Fun Day Oxfordshire County Council - ccrv 11,334 300 2,492 2,593 2,904 18,172 500 1,866 38,795 2,366 18
WEST OXFORD COMMUNITY ASSOCIATION CIO NOTES TO THE AccouKrs FOR THE YEAR ENDED 31 DECEMBER 2020 14. MOVEMENTS IN FUNDS Asatl January 2020 Incoming resources Outgoing resources Funding capital expenditure Asat31 December 2020 Unrestricted funds.. General funds 122,639 88,022 92,593 11,203 129,271 Restricted funds.. Community Art Project Car park lamps Covid grants Fob access point NA and AA subsidy Physical development of the ¢entre Defribillator Sports equipment 300 2,492 2,133 2,904 460 300 2.492 2,133 - 2.904 -460 5,807 5,807 337 iii 337 iii 123,087 102,118 95,186 130,019 Purpose of restrlcted funds: Communlty Art Projert: to fund an art project benefitting the community. This was funded by an Oxford City Council Ward Member grant. Car park lamps.. to replace existing lighting with energy saving LED bulbs. Covld grants: variou5 grants towards supporting the centre during the pandemic Fob access point: grant towards adding a fob access point to the front door. This was full spent on capital expenditure. NA and AA subsidy: a grant towards the additional costs of keeplng the centre Covid-safe to enable NA and AA meetings to continue during the pandemic. Sports equipment: to fund equipment for use of community groups, namely Table Tennis and Krav Maga. This was funded by an Oxford City Council Ward member grant. Defibrillator: to fund the purchase of a public access defibrillator 15. RELATED PARTY AND TRUSTEE TRANSAcfioNS No trustees received any remuneration or received any other benefits from an employment with the charity. There were no related party transactions. 16. KEY MANAGEMENT PERSONNEL The charity considers the key management personnel to be the trustees and the Centre Manager. The total amount of employee benefits received by trustees and key management personnel was £17.C(19 12019= £19,629>. 19