Trustees’ Annual Report for the period
From: 1[st] April 2020 To: 31[st] March 2021 Charity name: Hangleton and West Blatchington Food Bank Charity registration number: 1171532
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is the relief of financial hardship among people living in the Hove area by providing such persons with emergency food and other urgently needed domestic supplies which they could not otherwise afford through lack of means. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities are to: Provide essential food and toiletries for those living in food poverty in the Hove area. To liaise with referral organisations- accepting new referrals and understanding client’s needs. To signpost clients to other support available in the area. To manage volunteers and their training. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | When planning our activities for the year the Trustees have considered the Charity Commission’s guidance on public benefit and in particular the specific guidance for charities ‘The Prevention or Relief of Poverty for the Public Benefit.’ |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | N/A | |
|---|---|---|
| Policy on grant making | Para 1.38 |
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
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SORP reference
When individuals and families access
the charity, they receive enough food,
Summary of the main Para 1.20 including fresh bread, cheese, fruit
achievements of the and vegetables to provide sustenance
charity, identifying the for the week ahead. This has had the
difference the charity’s effect of relieving hunger and the
work has made to the stress and anxiety that is associated
circumstances of its with this.
beneficiaries and any
wider benefits to society In addition, clients have been
as a whole. signposted to debt advice services to
help them resolve some of the causes
of their food poverty – including free
debt and welfare benefits advice.
The benefits of this have been that
the beneficiaries have reported an
improvement in their health and
wellbeing and in their ability to
provide themselves and their families
with regular and healthy meals.
The Foodbank has also benefited the
local community by building a strong
network of volunteers (some of whom
are former users of the Foodbank).
Also, by developing partnerships with
local community organisations, such
as secondary and primary schools,
uniformed groups, churches and local
businesses. This has resulted in a
raising of awareness about the causes
of food poverty and has given these
groups an opportunity to be involved
in the aims and objectives of the
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charity.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
Other
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Financial Review
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Review of the charity’s Para 1.21 Our income has greatly increased
financial position at the over the past year. This is mainly
end of the period down to the generosity of our local
community. We have retained a far
greater positive position for the year
than in previous years. This will allow
us to continue to provide a service
and to buy in food when donations
are not sufficient to replenish our
stocks. It was the fourth year we
employed a coordinator.
Statement explaining Para 1.22 We have one employee, our Food
the policy for holding Bank Coordinator; this person is
reserves stating why employed on a contract for 12
they are held months. We therefore make sure we
have 12 months’ salary, tax, NI and
Pension in reserve for the 12 months
ahead when we renew the contract.
The funds required for this are
£10,892.17 per annum.
Amount of reserves held Para 1.22 £73,611.62
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 We need to continue to be able to
uncertainties about the cover the coordinator’s salary and
charity continuing as a associated costs every year, as well
going concern as buying food, when necessary, to
maintain our stock levels. Without
these funds we could not continue to
run the food bank.
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Additional information (optional)
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You may choose to include further statements where relevant about:
The charity’s principal Our main source of income has been
sources of funds from donations from within our
(including any community.
fundraising) Para 1.47
Investment policy and N/A
objectives including any
social investment policy
adopted Para 1.46
A description of the Funding the Co-ordinator role in the
principal risks facing the future is key to our success; without
charity Para 1.46 this vital position being fulfilled, the
Foodbank cannot operate. We also
need to be able to source enough
food to feed our clients on a regular,
weekly basis. These are not
considered imminent risks at this
time.
Other
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Structure, Governance and Management
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Description of charity’s The Hangleton and West Blatchington
trusts: Food Bank is registered with the
Charity Commission as required by
the 2011 Charities Act.
Type of governing Para 1.25 Our governing document is a
document Constitution of a Charitable
(trust deed, royal Incorporated Organisation whose only
charter) voting members are its charity
trustees
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including Appointed trustees must be
details of any appointed by a resolution passed at a
constitutional provisions properly convened meeting of the
e.g. election to post or charity trustees. In selecting
name of any person or individuals for appointment as charity
body entitled to appoint trustees, the charity trustees must
one or more trustees have regard to the skills, knowledge
and experience needed for the
effective administration of the CIO.
There are two nominated trustees
who are appointed by the priests in
charge of St Peter’s, West
Blatchington and St George’s Roman
Catholic Church, West Blatchington
for a term of 3 years.
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You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details
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Charity name Hangleton and West Blatchington Food Bank
Other name the charity N/A
uses
Registered charity 1171532
number
Charity’s principal The Rectory, St Peter's Church
address 23 Windmill Close
HOVE
East Sussex
BN3 7LJ
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Names of the charity trustees who manage the charity
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Name of person (or
Office (if Dates acted if not for whole
Trustee name body) entitled to
any) year
appoint trustee (if any)
1 Rosamond Morris
2 Colmcille Lennon
3 Jacqueline Barrett Resigned May 2021
4 John Trounce
5 Fabiola de la Garza Treasurer
6 Jude Fletcher
7 Kelly Biggs
8 Karen Belton
William George
9
Berry
10 Andy Wolage
Jonathan Cooke September 2020 to
11
present
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
None
Hangleton & West Blatchington Food Bank
General Ledger Summary
For the period from 4/1/2020 to 3/31/2021
| Opening | Total debits | Total | Net | Closing | |
|---|---|---|---|---|---|
| balance | credits | movement | balance | ||
| Income | |||||
| Donations | - | 14,062.59 | 14,062.59 Cr | ||
| Fundraising | - | 21,682.66 | 21,682.66 Cr | ||
| Grants | - | 30,760.00 | 30,760.00 Cr | ||
| Interest | - | 12.62 | 12.62 Cr | ||
| Standing Orders | - | 11,840.95 | 11,840.95 Cr | ||
| Expenses | |||||
| Accounting fees | 564.00 | - | 564.00 Dr | ||
| Coordinator invoice for services | - | - | - | ||
| Employee Pension | 532.96 | - | 532.96 Dr | ||
| FareShare | 253.42 | - | 253.42 Dr | ||
| Insurance | 308.64 | - | 308.64 Dr | ||
| Miscellaneous | 1,061.00 | - | 1,061.00 Dr | ||
| Printing and stationery | 219.02 | - | 219.02 Dr | ||
| Recipe of the week | - | - | - | ||
| Salaries | 10,235.40 | - | 10,235.40 Dr | ||
| Supplies | 7,120.67 | - | 7,120.67 Dr | ||
| Tax & National Insurance | 123.81 | - | 123.81 Dr | ||
| Telephone | 298.32 | - | 298.32 Dr | ||
| Training | - | - | - | ||
| Trolleys, PPE & Other materials | 2,753.88 | - | 2,753.88 Dr | ||
| Website hosting | 396.00 | - | 396.00 Dr | ||
| Net profit | 54,491.70 | ||||
| Assets | |||||
| Cash at bank | 19,119.92 Dr | 78,358.82 | 23,867.12 | 54,491.70 Dr | 73,611.62 Dr |
| Cash on hand | 30.00 Dr | - | - | - | 30.00 Dr |
| Liabilities | |||||
| Employee clearing account | - | - | - | - | - |
| Equity | |||||
| Retained earnings | 19,119.92 Cr | 23,867.12 | 78,358.82 | 54,491.70 Cr | 73,611.62 Cr |
| Starting balance equity | 30.00 Cr | - | - | - | 30.00 Cr |
| 180,584.76 | 180,584.76 |
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Hangleton & West Blatchington Food Bank
Balance Sheet
As at 3/31/2021
| Hangleton & West Blatchington Food Bank Balance Sheet As at 3/31/2021 |
|
|---|---|
| 3/31/2021 | |
| Assets Cash at bank Cash on hand Total — Assets Less: Liabilities Employee clearing account |
73,611.62 30.00 |
| 73,641.62 | |
| - | |
| Net assets | 73,641.62 |
| Equity Retained earnings Starting balance equity Total — Equity |
73,611.62 30.00 |
| 73,641.62 | |
| Total equity | 73,641.62 |
Page 1 of 1
T for Han n FoodbaD I r¢port on the AOunts of the Or8anisation for the period endpAI 31 March 2021 which are set out on page l. R¢spettive Responsibil1d of Tn* ADd ExAmlner As the or8aniSation's trugtees you are responsibl¢ for the prepthtion of the Accounts. The Or8anisation's trustees consider that an audit is not required And that an indep¢ndent examination is needed. It is my responsibility to: Examin¢ ihe accounts. To state whether PArti¢ular matt¢rs h&ve come to my attention. BA819 of Independ¢at Examlner'l Report My ¢xamination was cattied out in accordance with the General Directions given by the Charity Commissioners. An ¢x8minalion includes a review of the a¢countin8 records kept by the organisation and a mpAS0n of th¢ Accounts pre%nted with those e0rd$. It also includes consideration of any unusual tlems or disclosures in the Accounts and seeking explanations from you as trnstee5 concernin8 any such matters. The procedures undertaken do not provide all the evidence that would be reguir¢d in an audit, 8nd wns¢qu¢ntly I do not express an audit opinion on the view given by the A¢¢ounts. IDdepeDdeDt ExAmlllerf8 Statement In wnne¢tion with my examination, no matter has ¢om¢ to my attention: l ) Which 8ives me rea80nabl¢ ¢aus¢ lo beli¢v¢ that there has been any material errors or omissions. or 2) To which, in my opinion. Attention should be drawn in order to enable a proper und¢rslandin8 of the Accounts to be reached. 3) There is a balance in the accounts for £30 ¢ash in hand, this looks to be a Iw cash arxount. I ¢ould not verify this figur4 although due to the small amount it does not seem relevant. M J Boxall, AFA, AAIA Shorellne AeeouDtAnts IAmlted 23 Clllllon Plaee SeAford East Sussex BN25 INP Mark J Boxall. .. ..Date . ..10.16./11.....