## **Trustees’ Annual Report for the period**
**From: 1[st] April 2020 To: 31[st] March 2021 Charity name: Hangleton and West Blatchington Food Bank Charity registration number: 1171532**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|The object of the CIO is the relief of
financial hardship among people
living in the Hove area by providing
such persons with emergency food
and other urgently needed domestic
supplies which they could not
otherwise afford through lack of
means.|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|The main activities are to:
Provide essential food and toiletries
for those living in food poverty in the
Hove area.
To liaise with referral organisations-
accepting new referrals and
understanding client’s needs.
To signpost clients to other support
available in the area.
To manage volunteers and their
training.|
|Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|When planning our activities for the
year the Trustees have considered the
Charity Commission’s guidance on
public benefit and in particular the
specific guidance for charities ‘The
Prevention or Relief of Poverty for the
Public Benefit.’|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference|**N/A**|
|---|---|---|
|Policy on grant making|Para 1.38||
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
When individuals and families access
the charity, they receive enough food,
Summary of the main Para 1.20 including fresh bread, cheese, fruit
achievements of the and vegetables to provide sustenance
charity, identifying the for the week ahead. This has had the
difference the charity’s effect of relieving hunger and the
work has made to the stress and anxiety that is associated
circumstances of its with this.
beneficiaries and any
wider benefits to society In addition, clients have been
as a whole. signposted to debt advice services to
help them resolve some of the causes
of their food poverty – including free
debt and welfare benefits advice.
The benefits of this have been that
the beneficiaries have reported an
improvement in their health and
wellbeing and in their ability to
provide themselves and their families
with regular and healthy meals.
The Foodbank has also benefited the
local community by building a strong
network of volunteers (some of whom
are former users of the Foodbank).
Also, by developing partnerships with
local community organisations, such
as secondary and primary schools,
uniformed groups, churches and local
businesses. This has resulted in a
raising of awareness about the causes
of food poverty and has given these
groups an opportunity to be involved
in the aims and objectives of the
**----- End of picture text -----**
**----- Start of picture text -----**
charity.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
N/A
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 Our income has greatly increased
financial position at the over the past year. This is mainly
end of the period down to the generosity of our local
community. We have retained a far
greater positive position for the year
than in previous years. This will allow
us to continue to provide a service
and to buy in food when donations
are not sufficient to replenish our
stocks. It was the fourth year we
employed a coordinator.
Statement explaining Para 1.22 We have one employee, our Food
the policy for holding Bank Coordinator; this person is
reserves stating why employed on a contract for 12
they are held months. We therefore make sure we
have 12 months’ salary, tax, NI and
Pension in reserve for the 12 months
ahead when we renew the contract.
The funds required for this are
£10,892.17 per annum.
Amount of reserves held Para 1.22 £73,611.62
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 We need to continue to be able to
uncertainties about the cover the coordinator’s salary and
charity continuing as a associated costs every year, as well
going concern as buying food, when necessary, to
maintain our stock levels. Without
these funds we could not continue to
run the food bank.
**----- End of picture text -----**
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
The charity’s principal Our main source of income has been
sources of funds from donations from within our
(including any community.
fundraising) Para 1.47
Investment policy and N/A
objectives including any
social investment policy
adopted Para 1.46
A description of the Funding the Co-ordinator role in the
principal risks facing the future is key to our success; without
charity Para 1.46 this vital position being fulfilled, the
Foodbank cannot operate. We also
need to be able to source enough
food to feed our clients on a regular,
weekly basis. These are not
considered imminent risks at this
time.
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s The Hangleton and West Blatchington
trusts: Food Bank is registered with the
Charity Commission as required by
the 2011 Charities Act.
Type of governing Para 1.25 Our governing document is a
document Constitution of a Charitable
(trust deed, royal Incorporated Organisation whose only
charter) voting members are its charity
trustees
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including Appointed trustees must be
details of any appointed by a resolution passed at a
constitutional provisions properly convened meeting of the
e.g. election to post or charity trustees. In selecting
name of any person or individuals for appointment as charity
body entitled to appoint trustees, the charity trustees must
one or more trustees have regard to the skills, knowledge
and experience needed for the
effective administration of the CIO.
There are two nominated trustees
who are appointed by the priests in
charge of St Peter’s, West
Blatchington and St George’s Roman
Catholic Church, West Blatchington
for a term of 3 years.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Hangleton and West Blatchington Food Bank
Other name the charity N/A
uses
Registered charity 1171532
number
Charity’s principal The Rectory, St Peter's Church
address 23 Windmill Close
HOVE
East Sussex
BN3 7LJ
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Office (if Dates acted if not for whole
Trustee name body) entitled to
any) year
appoint trustee (if any)
1 Rosamond Morris
2 Colmcille Lennon
3 Jacqueline Barrett Resigned May 2021
4 John Trounce
5 Fabiola de la Garza Treasurer
6 Jude Fletcher
7 Kelly Biggs
8 Karen Belton
William George
9
Berry
10 Andy Wolage
Jonathan Cooke September 2020 to
11
present
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
None
## **Hangleton & West Blatchington Food Bank**
## **General Ledger Summary**
## **For the period from 4/1/2020 to 3/31/2021**
||**Opening**|**Total debits**|**Total**|**Net**|**Closing**|
|---|---|---|---|---|---|
||**balance**||**credits**|**movement**|**balance**|
|**Income**||||||
|Donations||**-**|**14,062.59**|14,062.59 Cr||
|Fundraising||**-**|**21,682.66**|21,682.66 Cr||
|Grants||**-**|**30,760.00**|30,760.00 Cr||
|Interest||**-**|**12.62**|12.62 Cr||
|Standing Orders||**-**|**11,840.95**|11,840.95 Cr||
|**Expenses**||||||
|Accounting fees||**564.00**|**-**|564.00 Dr||
|Coordinator invoice for services||**-**|**-**|-||
|Employee Pension||**532.96**|**-**|532.96 Dr||
|FareShare||**253.42**|**-**|253.42 Dr||
|Insurance||**308.64**|**-**|308.64 Dr||
|Miscellaneous||**1,061.00**|**-**|1,061.00 Dr||
|Printing and stationery||**219.02**|**-**|219.02 Dr||
|Recipe of the week||**-**|**-**|-||
|Salaries||**10,235.40**|**-**|10,235.40 Dr||
|Supplies||**7,120.67**|**-**|7,120.67 Dr||
|Tax & National Insurance||**123.81**|**-**|123.81 Dr||
|Telephone||**298.32**|**-**|298.32 Dr||
|Training||**-**|**-**|-||
|Trolleys, PPE & Other materials||**2,753.88**|**-**|2,753.88 Dr||
|Website hosting||**396.00**|**-**|396.00 Dr||
|**Net profit**||**54,491.70**||||
|**Assets**||||||
|Cash at bank|19,119.92 Dr|**78,358.82**|**23,867.12**|54,491.70 Dr|73,611.62 Dr|
|Cash on hand|30.00 Dr|**-**|**-**|-|30.00 Dr|
|**Liabilities**||||||
|Employee clearing account|-|**-**|**-**|-|-|
|**Equity**||||||
|Retained earnings|19,119.92 Cr|**23,867.12**|**78,358.82**|54,491.70 Cr|73,611.62 Cr|
|Starting balance equity|30.00 Cr|**-**|**-**|-|30.00 Cr|
|||**180,584.76**|**180,584.76**|||
Page 1 of 1
## **Hangleton & West Blatchington Food Bank**
## **Balance Sheet**
## **As at 3/31/2021**
|**Hangleton & West Blatchington Food Bank**
**Balance Sheet**
**As at 3/31/2021**||
|---|---|
||**3/31/2021**|
|**Assets**
Cash at bank
Cash on hand
**Total — Assets**
**Less: Liabilities**
Employee clearing account|**73,611.62**
**30.00**|
||**73,641.62**|
||**-**|
|**Net assets**|**73,641.62**|
|**Equity**
Retained earnings
Starting balance equity
**Total — Equity**|**73,611.62**
**30.00**|
||**73,641.62**|
|||
|**Total equity**|**73,641.62**|
Page 1 of 1
T for Han
n FoodbaD
I r¢port on the AOunts of the Or8anisation for the period endpAI 31 March 2021
which are set out on page l.
R¢spettive Responsibil1d of Tn* ADd ExAmlner
As the or8aniSation's trugtees you are responsibl¢ for the prepthtion of the Accounts. The
Or8anisation's trustees consider that an audit is not required And that an indep¢ndent examination is
needed.
It is my responsibility to:
Examin¢ ihe accounts.
To state whether PArti¢ular matt¢rs h&ve come to my attention.
BA819 of Independ¢at Examlner'l Report
My ¢xamination was cattied out in accordance with the General Directions given by the Charity
Commissioners. An ¢x8minalion includes a review of the a¢countin8 records kept by the organisation
and a mpAS0n of th¢ Accounts pre%nted with those e0rd$. It also includes consideration of any
unusual tlems or disclosures in the Accounts and seeking explanations from you as trnstee5
concernin8 any such matters. The procedures undertaken do not provide all the evidence that would
be reguir¢d in an audit, 8nd wns¢qu¢ntly I do not express an audit opinion on the view given by the
A¢¢ounts.
IDdepeDdeDt ExAmlllerf8 Statement
In wnne¢tion with my examination, no matter has ¢om¢ to my attention:
l ) Which 8ives me rea80nabl¢ ¢aus¢ lo beli¢v¢ that there has been any material errors or
omissions.
or
2) To which, in my opinion. Attention should be drawn in order to enable a proper und¢rslandin8
of the Accounts to be reached.
3) There is a balance in the accounts for £30 ¢ash in hand, this looks to be a Iw cash arxount. I
¢ould not verify this figur4 although due to the small amount it does not seem relevant.
M J Boxall, AFA, AAIA
Shorellne AeeouDtAnts IAmlted
23 Clllllon Plaee
SeAford
East Sussex
BN25 INP
Mark J Boxall. ..
..Date .
..10.16./11.....