COMMISSI Trustees. Annual Report for the period Peri(yd start date Period end date From 1st 2024 Section A To March 2025 Reference and administration details Charity name Overton Communty Association Other names charity is known by OCA Registsred charity number (if any) Charity's principal address 1171431 Overton Community Centre Winchester St, Overton Basingstoke Postcode Names of the eharfty trn3tees who manage tho charity Trustee namo Office {rf any) Dats8 acted If not for whole Paula Baker Chair Susan Carter Secretary Robert Challen Treasurer John Davenport Stephen Williams Lauren Mccann RG25 3HS Name of person (or body) èntitlèd olnt trugtse Ifan Members of OCA ditto ditto OCA Trustees Members of OCA Members of OCA Vice Chair From 19 March 2025 From 17 September 2024 From 17 September 2024 From 19 March 2025 John Troman Members of OCA Colin Phillimore OCA Trustees 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. If any, (for example, any custodian trustees) Name NIA Dates acted rf not for whole ear TAR Marth 2012
Names and addresses of advisers (Optional infonnation) e of adviser Name Independent Inspector Address of Accounts K.M. Rafferty BA FCMA CGMA Lumarden, Tunworth Road.Mapledurwell. Basingstoke Hants RG25 2LT Name of chief executive or names of senior staff members (Optional Infomiation) Section B Structure, governance and mana Description of the charity's trusts Type of goveming documenl Constitution ement ¥ IVLT(L*IIVI I How the charity is constituted leg trust. ass( tion co Association Trustee selection methods Elected at AGM or elected by Trustees to fill vacancies Additional governance issues (Optional infomiation) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees,. the charity's organisational structure and any wider network with which the charity works,. relationship with any related parties" trustees, consideration of major rlsKs ana ine system and procedures to manage them. TAR March 2012
Section C Objectives and activities (A) To promote the benefrt of the inhabitants of Overton and the neighbourhood (he area of bene) without distinction of sex or of political, religious or other opinions, by associating the local authorities voluntary organisations and inhabrtants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation wrth the object of improving the conditions of lrfe for the said inhabitants. (B) To establish or to secure the establishment of a Community Centre (the Centre) and to maintain and manage, or to Co-operate with any local statutory authority or any other body nominated by them in the maintenance and management of such a Centre for activities promoted by the Association and its constituent bodies in fvrtheran of the above Ob Summary of the objects of the charity set out in its governing document The Communty Centre is used by many clubs and societies. It is "home. for a Pre-school Playgroup, a Public Library. the Parish Council, elderly persons, lunch and social clubs, an advice centre, the Wl, a folk club. fftness dasses, a foot clinic and a Repair Café. It is also used for private parties and one-off events. The forecourt of the Centre is known as The Village Square.. It serves the function of a village green for local people to relax and socialise. It is used for major village events, such as the Christmas Market and the Sheepfair. The building rtseff is extMelY attractive, of historic interest and Grade11 Listed. It is the focal point of Overton ConseNation Area and helps make the village attractive. Summary of the main activitles undertaken for the public benefit in relation to these objects (include within thi8 section the statutory declaratlon that trustee8 have had regard to the guidance Issued by the Charity Commission on public benefit) All the Trustees decisions are made with regard to the public benefit they will bring. Additlonal detalls of objectives and activfties (Optlonal infomiation) You may choose to indude further statements, where relevant, about: pollcy on grantmaking: policy programme related investment. contribution made by volunteers. The Trustees are extremely grateful to the many volunteers who give their time to maintain the building, rts surrounding flower beds and paved areas. Volunteers also erect Christmas lights and a large, decorated Christmas tree m2king th• Céntr¢ of the village positively magical and loved by all. TAR March 2012
Section D Achievements and performance The Trustees organised a fundraising quiz night in April which was very well attended, enjoyed by all and raised a substantial sum. With the help of many volunteers, they made great improvements to the forecourt of the Centre. known as "The Village Square.. It serves the function of a village green for local people to laX and socialise. The faGade of the building was repaired; it is the focal point of Overton Conserdation Area and helps make the village attractive. In preparation for Jane Austen's 250th Anniversary year Trustees worked wrth a local heritage group to provide a site in the Square for an interpretation board promoting Overton's links to the author. The unveiling of the board was carried out by the Deputy Mayor of Basingstoke & Deane. The Trustees decided to organise a free. open air, weekend long, music festNal to showcase local talent, support local business and give youngsters the experien of playing a range of musical instruments. They were very gratefvl for being offered grant aid from Overton Parish Council. During the year they worked with other local organisations to survey unmet local needs and plan ways of meeting them. To improve the venue's value to the communty Wi-Fi has now been provided. In recognition of the loss business, the increased cost of maintenance and repairs, plus the reduced availabilty of grants, the OCA is working to develop further services to support the community and to generate income. Summary ofthe main achievements of the charity during the year Section E Financial review Brief statement of the charity's policy on reserves The OCA Reserves Policy is to hold an estimated six months running costs aside in case the Community Cerrtre is unable to be used for any ason. It also covers unforeseen emergency repairs. As the Centre was built in 1868 and is Grade11 Listed, the Trustees believe it only prudent to hold a sufficient reserve to cover major repairs and renewals to items such as the heating system. The Trustees also consider the enhand cost of repairs to Listed buildings. During this yearfs reporting period it also held £20.000 in reserve for planned repairs to a major section of the building's roof. The limited opportunlty for the work to be carried out safely during Playgroup holiday time and inclement weather combined to mean that the expenditure occurred in 202&2026 rather than this re ortin eriod. Details of any funds materialty in deficit NIA TAR March 2012
Further financial review details (Optional inforniation) INCOME 2024/25 Bank intefert Other eis Library ShaTed Costs Rental Rental and shared library costs continue to dominate our income. representing fully 830kn of total income. Whilst efforts to expand membership and run more events are welcome, ensuring we retain these two primary income streams is key. EXPENDITURE 2024125 Olfice Sundry CaretakinE & Cleaning MaIntenae utililies Most expendrture is aimed at maintaining the fabric and appearance of the building, the small amount available for improvements in the year to 31 March 2025 included: 1. Provision of Wi-Fi 2. Atterations to the village square, in particular, very attractive planb.ng in the bed behind the bus stop 3. Repairs to historic. decorative elements of the gables facing both h Street and Wnchester Street. Other optional information Section F TAR March 2012 TAR Marth 2012
Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) BAK S K>1 CALfai CMRI Date It19 IICIJ TAR Marth 2012