COMMISSI
Trustees. Annual Report for the period
Peri(yd start date
Period end date
From
1st
2024
Section A
To
March 2025
Reference and administration details
Charity name
Overton Communty Association
Other names charity is known by
OCA
Registsred charity number (if any)
Charity's principal address
1171431
Overton Community Centre
Winchester St, Overton
Basingstoke
Postcode
Names of the eharfty trn3tees who manage tho charity
Trustee namo
Office {rf any)
Dats8 acted If not for whole
Paula Baker
Chair
Susan Carter
Secretary
Robert Challen
Treasurer
John Davenport
Stephen Williams
Lauren Mccann
RG25 3HS
Name of person (or body) èntitlèd
olnt trugtse
Ifan
Members of OCA
ditto
ditto
OCA Trustees
Members of OCA
Members of OCA
Vice Chair
From 19 March 2025
From 17 September
2024
From 17 September
2024
From 19 March 2025
John Troman
Members of OCA
Colin Phillimore
OCA Trustees
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. If any, (for example, any custodian trustees)
Name
NIA
Dates acted rf not for whole
ear
TAR
Marth 2012

Names and addresses of advisers (Optional infonnation)
e of adviser
Name
Independent Inspector
Address
of Accounts
K.M. Rafferty BA
FCMA CGMA
Lumarden, Tunworth Road.Mapledurwell. Basingstoke
Hants RG25 2LT
Name of chief executive or names of senior staff members (Optional Infomiation)
Section B
Structure, governance and mana
Description of the charity's trusts
Type of goveming documenl
Constitution
ement
¥ IVLT(L*IIVI I
How the charity is constituted
leg trust. ass(
tion co
Association
Trustee selection methods
Elected at AGM or elected by Trustees to fill vacancies
Additional governance issues (Optional infomiation)
You may choose to include
additional information, where
relevant, about:
policies and procedures
adopted for the induction and
training of trustees,.
the charity's organisational
structure and any wider
network with which the charity
works,.
relationship with any related
parties"
trustees, consideration of
major rlsKs ana ine system
and procedures to manage
them.
TAR
March 2012

Section C
Objectives and activities
(A)
To promote the benefrt of the inhabitants of Overton and the
neighbourhood (￿he area of bene￿) without distinction of sex or of
political, religious or other opinions, by associating the local authorities
voluntary organisations and inhabrtants in a common effort to advance
education and to provide facilities in the interests of social welfare for
recreation and leisure time occupation wrth the object of improving the
conditions of lrfe for the said inhabitants.
(B)
To establish or to secure the establishment of a Community
Centre (the Centre) and to maintain and manage, or to Co-operate with
any local statutory authority or any other body nominated by them in the
maintenance and management of such a Centre for activities promoted
by the Association and its constituent bodies in fvrtheran￿ of the above
Ob
Summary of the objects of the
charity set out in its
governing document
The Communty Centre is used by many clubs and societies. It is "home.
for a Pre-school Playgroup, a Public Library. the Parish Council, elderly
persons, lunch and social clubs, an advice centre, the Wl, a folk club.
fftness dasses, a foot clinic and a Repair Café. It is also used for private
parties and one-off events.
The forecourt of the Centre is known as The Village Square.. It serves
the function of a village green for local people to relax and socialise. It is
used for major village events, such as the Christmas Market and the
Sheepfair. The building rtseff is ext￿MelY attractive, of historic interest
and Grade11 Listed. It is the focal point of Overton ConseNation Area and
helps make the village attractive.
Summary of the main
activitles undertaken for the
public benefit in relation to
these objects (include within
thi8 section the statutory
declaratlon that trustee8 have
had regard to the guidance
Issued by the Charity
Commission on public
benefit)
All the Trustees decisions are made with regard to the public benefit they
will bring.
Additlonal detalls of objectives and activfties (Optlonal infomiation)
You may choose to indude
further statements, where
relevant, about:
pollcy on grantmaking:
policy programme related
investment.
contribution made by
volunteers.
The Trustees are extremely grateful to the many volunteers who give
their time to maintain the building, rts surrounding flower beds and paved
areas. Volunteers also erect Christmas lights and a large, decorated
Christmas tree m2king th• Céntr¢ of the village positively magical and
loved by all.
TAR
March 2012

Section D
Achievements and performance
The Trustees organised a fundraising quiz night in April which was very
well attended, enjoyed by all and raised a substantial sum. With the help
of many volunteers, they made great improvements to the forecourt of
the Centre. known as "The Village Square.. It serves the function of a
village green for local people to ￿laX and socialise. The faGade of the
building was repaired; it is the focal point of Overton Conserdation Area
and helps make the village attractive.
In preparation for Jane Austen's 250th Anniversary year Trustees worked
wrth a local heritage group to provide a site in the Square for an
interpretation board promoting Overton's links to the author. The
unveiling of the board was carried out by the Deputy Mayor of
Basingstoke & Deane.
The Trustees decided to organise a free. open air, weekend long, music
festNal to showcase local talent, support local business and give
youngsters the experien￿ of playing a range of musical instruments.
They were very gratefvl for being offered grant aid from Overton Parish
Council.
During the year they worked with other local organisations to survey
unmet local needs and plan ways of meeting them. To improve the
venue's value to the communty Wi-Fi has now been provided.
In recognition of the loss business, the increased cost of maintenance
and repairs, plus the reduced availabilty of grants, the OCA is working to
develop further services to support the community and to generate
income.
Summary ofthe main
achievements of the charity
during the year
Section E
Financial review
Brief statement of the
charity's policy on reserves
The OCA Reserves Policy is to hold an estimated six months running
costs aside in case the Community Cerrtre is unable to be used for any
ason. It also covers unforeseen emergency repairs. As the Centre was
built in 1868 and is Grade11 Listed, the Trustees believe it only prudent to
hold a sufficient reserve to cover major repairs and renewals to items
such as the heating system. The Trustees also consider the enhan￿d
cost of repairs to Listed buildings.
During this yearfs reporting period it also held £20.000 in reserve for
planned repairs to a major section of the building's roof. The limited
opportunlty for the work to be carried out safely during Playgroup holiday
time and inclement weather combined to mean that the expenditure
occurred in 202&2026 rather than this re
ortin
eriod.
Details of any funds materialty
in deficit
NIA
TAR
March 2012

Further financial review
details (Optional
inforniation)
INCOME 2024/25
Bank intefert
Other
eis
Library ShaTed
Costs
Rental
Rental and shared library costs continue to dominate our income.
representing fully 830kn of total income. Whilst efforts to expand
membership and run more events are welcome, ensuring we retain these
two primary income streams is key.
EXPENDITURE 2024125
Olfice Sundry
CaretakinE &
Cleaning
MaIntena￿e
utililies
Most expendrture is aimed at maintaining the fabric and appearance of
the building, the small amount available for improvements in the year to
31 March 2025 included:
1. Provision of Wi-Fi
2. Atterations to the village square, in particular, very attractive
planb.ng in the bed behind the bus stop
3. Repairs to historic. decorative elements of the gables facing both
h Street and Wnchester Street.
Other optional information
Section F
TAR
March 2012
TAR
Marth 2012

Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
BAK
S K>1 CALfai
CMRI
Date
It19 IICIJ
TAR
Marth 2012