Overton Commun Assocration Annual Re Ort 202>2024 and Accounts The objects of this Chalitae Incorp)rated OrganisalK>n (CIO) are.. (A) To promote the benefrt of the inhatmiants of O¥Erton aTh1 the neJhurho0d without distinciion of sex or o political. relwJiou5 or other opinions by associating the Ioc81 authorities. voluntary organisation5 and inhabitants in a cnmmon effort to adwdnce education atMI to provKle facilitS in the interests of 50¢ial wetfare for re(¥eatK)n arKI (eisure ttme occupatN)n with the obiect of improwng the Gondrtions of lrfe for the saNJ inhabitants. {B) To establ¢sh or to secure the establishment of 8 Communty Centre and to maintain and manage, or to ctroperate witti any t(tal statutory authority or any other b)dy nominated by them In the mainlenance and managemerrt of such a Centre for ad1vit promoted by the AssOation and its constituent trKxlies in furtherance of the atKJve Obje(#s. This report (x)ver5 the pe¥itxJ from 1 AFJil 2023 until 31 March 2024. During the year three Trustees. John Troman, Carolyn Troman and Jeff Teagle ¥jed. V4È 8re gTrteful to them forthe help they have given. In September at last year's AGM Trustees were eleded as follow5: Paula Baker (Chair), Robert Challen reaSUrer), Susan Carter {Secretaryl, Chartes Cardrff 2nd lan Elkins. In November those Trustee5 were joined by Lauren Mccann and John Beeney. in Decemter Steve Wlliams became a Trustee and sadty John resvJned. met five times during thi5 finan(ial year. To meet our Objects, we keep the Community Centre maintained so that rt can be enjoyed by a wwje variety of Clubs, Societies, and activibes. are "home" lo key parts of wllage life. Overton Preschool Playgroup and Overton brary. The forecourt. Wh is our reskxbnsibility, is a very imwrtant space. used much as a village green would be. foi srtting and c8tting wflh friends as well as communfly events such as the Chtthnas Market and the Sheepfair. have very good links with Overton Parish Courril, who have their Parish Office in the buikjing and use the Clubroom for their meetirKdS and important one-off events such as coll5uttatron on the Neighb)urho(Ml Plan. The Community Centre an inp)rtant part of local democracy. We keep contact wilh Hampshire County Counal (HCC) who lease the Library from us. tt 15 renl free, tyJt njnning costs are shared. Links lo th Basingstoke & Deane Borough Council and HCC ate a150 SUPFM)rted by Basingsloke Voluntary SeNces and by Adion Hampshire. e8ch provKling v81uable infonnation and networking forthe community aThJ lUlltary serA. During this financial year we made a small increase to Playgmup's rent. to bring it to a 50% di8(X)unt of the general communf(y hwing rate tmrt not (aTrJe other hirir¥J charges. We have made several improvements to the bulkji. notably decorating tJlh inswje 8nd outSKIe, each major projects. A professional fire ii5k assessmert was catTied oui and an emergency plan irrtroduced. OulsKle the buikling we are very grateful to John Try>n and a team of volunteers from the walkiTh3 group for cutting back the shnJtr6 on the forecourt. Thank you all! We also needed repairs to the boundary wall {in part fundgj by an insurance claim following Wdndalism) and to the low walls around the planting beds. These repairs are nol cheap as the wa115 are brick arKI fiini with lime, rather than cement mortar. a stEcsalist job thal can only be carried out when risk of frost is pasl. were very gratefvl to Councillor Colin Phillimore for a £1000 grant towarrts the work from Basingstoke & Deane Borough Council. Later in the yearwe were lucky enough lo receNe a grant from Overton Garden Society that will help fund nthy antirrfj on the f0CoulL In Novefflber we circulated a newsletter in Ne & Vfft¥5 to all homes and businesses in the Parish. Our website and social media aTr now managed by Lauren Mccann. quickly achieved over 500 folk)wers to our Facebook p¥Je. Thi% has made a huge improvement in keeping people aware of us and our ac*vities. The Playmom roof. which unlike the other main roots is slale rather than tile. started shedding some of its Stales. We had these reptaced were advised that the slates were in a good condition, but the naiLs had given way. Our choice was erther to have the whole roof stripped and re-slaled or to face a recurring problem. IAÈ dec¥Jed to appfy for furvjing for re-S1atw from the Community Infrastrudure Levy (CIL). were very pleased to tE granted the funts. In line with wikjhfe legislatn. we also
OVERTON comfvfuMA5SoCIATIoN (OCA) Clwity No.1171431 FINANCDIL REPORf 2023-2024 This vms another challenging year financially as we had to cope with major expenditure. Net expenditure over Income for the yearto 31 March 2024 was £10.731 compared with net expenditure of £23,105 in the previous year. Income improved from last year to £63,278 bLrt was helped with a grant totalling £20.(XJO but it was still higher than the previous year for normal income [£29,162 compared with £23,520). We were also able to recover £14,116 from Hampshire County Council for the use of the library. The Council pays for a proportion of our expenditure. Rentsl income including the library was £36.317 with the Overton Playgroup and the Library providing 66% of that income. our other booking income improved as we were able to find new hirers. Donations were at £3,233 compared with last year at £1.254. This wa5 because there wa5 a catch up with Gift Aid from HMRC from the previous year. Bank Interest at £2.568 was a huge improvement on the previous year. The Membership Scheme collected £600 forwhich we thankall members. Unfortunatelywe have lost quite a few members during the year. Our expenditure was higher this year1£74.(M)9 compared with £52,837 the previous year). This was because we accrued expenditure for the roofin& as we had recerved the Grant of £20,(KK) which was specifically for the roofing. We did spend £35.268 on repairs and decorating during the year which was significantly higher than the previou5 year. At least we did not have the expenditure to resurface the car park. The Repairs and decorating were as follows. External Decorating £13,51KJ Boiler Repairs and Servicing £1.607 Electrical Work £282 Internal Decorating £13,958 Roofing Repairs £3C(I Damp Proofing £4.254 EX55 for Walling £250 Bats Survey £582 Miscellaneous £533 The Bank Balance was increased to £68.493 which we anticipate will cover major expenses to be incurred during the next few years. Kevin Rafferty has acpted to remain Honorary Auditor rfappointed at the AGM and I wish to resign but am happy to remain as Treasurer until 31 March 2025. Robert Challen { Treasurer)
Overton Communty Association INCOME & EXPENDITURE ACCOUNT for the year ended 31st March 2024 Income 2023124 2022123 BDFC Grant Library ShaTed Costs 14,116 6,212 Rents Receivable Overton Playgroup Overton Drama Society Age Concern Overton Parish Council Other Regular Bcrt)kings Casual Hirings 9,849 578 429 3.419 525 557 2.785 5.467 1.068 1.392 22.201 20.068 Donations 3.233 25.434 1.254 21,322 Bank Interest COIF Deposit Interest 276 2,292 49 943 Membership Sundry Receipts 600 1.008 198 1,160 1,2 29,162 23,520 63.278 29,732 enditure Water Charges Lighting & Healing Caretaking & Cleaning Repairs & OOrating Insurance Postage", Stationery,. Expenses Garden Work Sundry Expenses Accrued Expenditure for Roofing 427 6.202 7.421 35,268 1.998 49 133 6,431 6.571 2,186 61 27.510 2.981 20.000 74,009 {52,8371 Net Expenditure over Income 10.731 £ 123.1051
Overton Communrty Assoryab"on BALANCE SHEET as at 31st March 2024 2023124 2022123 ital Fund Total 59.225 Total 82.330 Opening balan 59.225 82.330 Revenue (Deficitllsurplus 110.7311 {10.7311 {23.1051 123,105) Closing BalarFce 0 48.494 59.225 59,225 Re resented B Fixed Assets CUrnt Assets". Prepayments & Debtr CAF Cash Account CAF Gold Account COIF Chartbes Dep FuThJ 1,650 18.495 2.217 5,451 51.556 68.493 59.224 Cuiient Liabilths Creditors & accruaL% 20.(XX) 48,493 59.224 Nèt Assets £ 48.494 59.225 {Chairr$(l (rwsurerl report on the accounts ofthe Trust for the year ended 31st March 2024 As the Gharitys trustees you a spOnsible for the pparat of Ihe accounts. you (X91er that the audit requ11ernent of sectEon 43121 of the chanb.es Act 1993 (the Actl does not appty. li is my responsibilty10 State on the basis of procedijres speafied in the Geneial Directions given by the Charity Commissioners under section 4317llbl of the Act. whether parb"cular matters have come to my attention. My examinabon was carried otrt in accordan ¥wih the General Diwbons gNen by the Chaf¥ty Commissioners. An exatninatson indudes a review of the accounttng records kept by the tharty and a comparison of the acuunts presented th those records. It also indudes considerab.on of any LSnusual iterns or disdosures in the ac£ounts and seeknng explanations from you as trustees cgnceming ary such matters. The procedures undertaken do not piovide all the evhlence thal would be required in an audit and consequenuy I do not express an audrt opinion on the wew given by the accounts. In connection with my examinab"on. rH) matter has come to my attention which gives me reasonable (2use lo believe that In any fflalerial respect the reqU1ments to keep accA)unbng records In accordance witr sects'on 41 01 the Act," and lo prepare accounts In which accord the accounting records an¢J to comply with the accoLJnb"ng requirefflents ol the Act to which. in rny opinion. attenb.on shouk1 be drawn in order to enable a proper understanding of the accounts to be reached. K M Rafferty BA FCMA CGMA Lurngrden. Tunworth Road. MapWurwell. Basingstoke. Hants. RG25 2LT
NOTES TO THE ACCOUNTS for the vear ended 31st March 2024 1 Fixed Assets Property FUrnITr & Equipment Fire5 & Fitting$ Total Fixed Cost as at 31_03_23 6.291 11.(E9 Addibons as at 31.03.24 4.777 6291 11,9 DepiecÉation as 8131.03.23 6.291 11,088 Charge for the year as a131.03.24 6,291 11,( 14BV as at 31.03.24 2 As a registered tharrty. exernpli frDm thè Natsonal NOD0[s¢ rate h8s ien received. 3 The £68.493 that is sÉUing in our Bank knnts is earmarkèd for up and o)Tning experKlitiJre in thé next few years. The grant of £20.IXKJ tNed is eamafked for the rwf Tepairs in 2024r2025. In ftsiure we wll have to repl thé current boilers WTth aiT sour( hèat pumps or hydTO(Jen trfy"leF_ This coukl be anere up to £S0,(KKI. There are other ¢x)mmitments Ihat ale highliqhted in the Ten Year Piai. We also set aside an Loss of Business Reserve of £12,OtKI in (3se of untores88n dosLTrres by Cufrent narts.