Overton Commun
Assocration Annual Re
Ort 202>2024 and Accounts
The objects of this Chalita￿e Incorp)rated OrganisalK>n (CIO) are..
(A)
To promote the benefrt of the inhatmiants of O¥Erton aTh1 the ne￿Jh￿urho0d without distinciion
of sex or o* political. relwJiou5 or other opinions by associating the Ioc81 authorities. voluntary
organisation5 and inhabitants in a cnmmon effort to adwdnce education atMI to provKle facilit￿S in the
interests of 50¢ial wetfare for re(¥eatK)n arKI (eisure ttme occupatN)n with the obiect of improwng the
Gondrtions of lrfe for the saNJ inhabitants.
{B)
To establ¢sh or to secure the establishment of 8 Communty Centre and to maintain and
manage, or to ctroperate witti any t(tal statutory authority or any other b)dy nominated by them In
the mainlenance and managemerrt of such a Centre for ad1vit￿ promoted by the AssO￿ation and its
constituent trKxlies in furtherance of the atKJve Obje(#s.
This report (x)ver5 the pe¥itxJ from 1 AFJil 2023 until 31 March 2024. During the year three Trustees.
John Troman, Carolyn Troman and Jeff Teagle ￿¥j￿ed. V4È 8re gTrteful to them forthe help they
have given. In September at last year's AGM Trustees were eleded as follow5: Paula Baker (Chair),
Robert Challen ￿reaSUrer), Susan Carter {Secretaryl, Chartes Cardrff 2nd lan Elkins. In November
those Trustee5 were joined by Lauren Mccann and John Beeney. in Decemter Steve Wlliams
became a Trustee and sadty John resvJned. ￿ met five times during thi5 finan(ial year. To meet our
Objects, we keep the Community Centre maintained so that rt can be enjoyed by a wwje variety of
Clubs, Societies, and activibes. are "home" lo key parts of wllage life. Overton Preschool
Playgroup and Overton ￿brary. The forecourt. Wh￿ is our reskxbnsibility, is a very imwrtant space.
used much as a village green would be. foi srtting and c*8tting wflh friends as well as communfly
events such as the Chtthnas Market and the Sheepfair.
have very good links with Overton Parish Courril, who have their Parish Office in the buikjing and
use the Clubroom for their meetirKdS and important one-off events such as coll5uttatron on the
Neighb)urho(Ml Plan. The Community Centre an inp)rtant part of local democracy. We keep
contact wilh Hampshire County Counal (HCC) who lease the Library from us. tt 15 renl free, tyJt
njnning costs are shared. Links lo t￿h Basingstoke & Deane Borough Council and HCC ate a150
SUPFM)rted by Basingsloke Voluntary SeNces and by Adion Hampshire. e8ch provKling v81uable
infonnation and networking forthe community aThJ ￿lUlltary serA￿.
During this financial year we made a small increase to Playgmup's rent. to bring it to a 50% di8(X)unt
of the general communf(y hwing rate tmrt not (*aTrJe other hirir¥J charges.
We have made several improvements to the bulkji￿. notably decorating t*Jlh inswje 8nd outSKIe,
each major projects. A professional fire ii5k assessmert was catTied oui and an emergency plan
irrtroduced.
OulsKle the buikling we are very grateful to John Try>￿￿n and a team of volunteers from the walkiTh3
group for cutting back the shnJtr6 on the forecourt. Thank you all! We also needed repairs to the
boundary wall {in part fundgj by an insurance claim following Wdndalism) and to the low walls around
the planting beds. These repairs are nol cheap as the wa115 are brick arKI fiini with lime, rather than
cement mortar. a stEcsalist job thal can only be carried out when risk of frost is pasl. were very
gratefvl to Councillor Colin Phillimore for a £1000 grant towarrts the work from Basingstoke & Deane
Borough Council. Later in the yearwe were lucky enough lo receNe a grant from Overton Garden
Society that will help fund nthy ￿antirrfj on the f0￿CoulL
In Novefflber we circulated a newsletter in Ne￿￿ & Vfft¥5 to all homes and businesses in the Parish.
Our website and social media aTr now managed by Lauren Mccann. quickly achieved over 500
folk)wers to our Facebook p¥Je. Thi% has made a huge improvement in keeping people aware of us
and our ac*vities.
The Playmom roof. which unlike the other main roots is slale rather than tile. started shedding some
of its Stales. We had these reptaced were advised that the slates were in a good condition, but
the naiLs had given way. Our choice was erther to have the whole roof stripped and re-slaled or to face
a recurring problem. IAÈ dec¥Jed to appfy for furvjing for re-S1atw￿ from the Community Infrastrudure
Levy (CIL). were very pleased to tE granted the funts. In line with wikjhfe legislat￿n. we also

OVERTON comfvfuM￿A5SoCIATIoN (OCA) Clwity No.1171431
FINANCDIL REPORf 2023-2024
This vms another challenging year financially as we had to cope with major expenditure.
Net expenditure over Income for the yearto 31 March 2024 was £10.731 compared with net
expenditure of £23,105 in the previous year. Income improved from last year to £63,278 bLrt was
helped with a grant totalling £20.(XJO but it was still higher than the previous year for normal income
[£29,162 compared with £23,520). We were also able to recover £14,116 from Hampshire County
Council for the use of the library. The Council pays for a proportion of our expenditure.
Rentsl income including the library was £36.317 with the Overton Playgroup and the Library
providing 66% of that income. our other booking income improved as we were able to find new
hirers.
Donations were at £3,233 compared with last year at £1.254. This wa5 because there wa5 a catch up
with Gift Aid from HMRC from the previous year.
Bank Interest at £2.568 was a huge improvement on the previous year.
The Membership Scheme collected £600 forwhich we thankall members. Unfortunatelywe have
lost quite a few members during the year.
Our expenditure was higher this year1£74.(M)9 compared with £52,837 the previous year). This was
because we accrued expenditure for the roofin& as we had recerved the Grant of £20,(KK) which was
specifically for the roofing. We did spend £35.268 on repairs and decorating during the year which
was significantly higher than the previou5 year. At least we did not have the expenditure to
resurface the car park.
The Repairs and decorating were as follows.
External Decorating £13,51KJ
Boiler Repairs and Servicing £1.607
Electrical Work £282
Internal Decorating £13,958
Roofing Repairs £3C(I
Damp Proofing £4.254
EX￿55 for Walling £250
Bats Survey £582
Miscellaneous £533
The Bank Balance was increased to £68.493 which we anticipate will cover major expenses to be
incurred during the next few years.
Kevin Rafferty has ac￿pted to remain Honorary Auditor rfappointed at the AGM and I wish to resign
but am happy to remain as Treasurer until 31 March 2025.
Robert Challen { Treasurer)

Overton Communty Association
INCOME & EXPENDITURE ACCOUNT
for the year ended 31st March 2024
Income
2023124
2022123
BDFC Grant
Library ShaTed Costs
14,116
6,212
Rents Receivable
Overton Playgroup
Overton Drama Society
Age Concern
Overton Parish Council
Other Regular Bcrt)kings
Casual Hirings
9,849
578
429
3.419
525
557
2.785
5.467
1.068
1.392
22.201
20.068
Donations
3.233
25.434
1.254
21,322
Bank Interest
COIF Deposit Interest
276
2,292
49
943
Membership
Sundry Receipts
600
1.008
198
1,160
1,2
29,162
23,520
63.278
29,732
enditure
Water Charges
Lighting & Healing
Caretaking & Cleaning
Repairs & O￿Orating
Insurance
Postage", Stationery,. Expenses
Garden Work
Sundry Expenses
Accrued Expenditure for Roofing
427
6.202
7.421
35,268
1.998
49
133
6,431
6.571
2,186
61
27.510
2.981
20.000
74,009
{52,8371
Net Expenditure over Income
10.731
£ 123.1051

Overton Communrty Assoryab"on
BALANCE SHEET as at 31st March 2024
2023124
2022123
ital Fund
Total
59.225
Total
82.330
Opening balan
59.225
82.330
Revenue (Deficitllsurplus
110.7311
{10.7311
{23.1051
123,105)
Closing BalarFce
0 48.494
59.225
59,225
Re
resented B
Fixed Assets
CUr￿nt Assets".
Prepayments & Debtr
CAF Cash Account
CAF Gold Account
COIF Chartbes Dep FuThJ
1,650
18.495
2.217
5,451
51.556
68.493
59.224
Cuiient Liabilths
Creditors & accruaL%
20.(XX)
48,493
59.224
Nèt Assets
£ 48.494
59.225
{Chair￿r$(￿l
(rwsurerl
report on the accounts ofthe Trust for the year ended 31st March 2024
As the Gharitys trustees you a￿ ￿spOnsible for the p￿parat￿ of Ihe accounts. you (X￿91￿er that the
audit requ11ernent of sectEon 43121 of the chanb.es Act 1993 (the Actl does not appty. li is my
responsibil￿ty10 State on the basis of procedijres speafied in the Geneial Directions given by the Charity
Commissioners under section 4317llbl of the Act. whether parb"cular matters have come to my attention.
My examinabon was carried otrt in accordan￿ ¥wih the General Diwbons gNen by the Chaf¥ty
Commissioners. An exatninatson indudes a review of the accounttng records kept by the tharty and a
comparison of the acuunts presented th those records. It also indudes considerab.on of any LSnusual
iterns or disdosures in the ac£ounts and seeknng explanations from you as trustees cgnceming ary
such matters. The procedures undertaken do not piovide all the evhlence thal would be required in an
audit and consequenuy I do not express an audrt opinion on the wew given by the accounts.
In connection with my examinab"on. rH) matter has come to my attention which gives me reasonable
(2use lo believe that In any fflalerial respect the reqU1￿ments to keep accA)unbng records In accordance
witr sects'on 41 01 the Act," and lo prepare accounts In which accord the accounting records an¢J to
comply with the accoLJnb"ng requirefflents ol the Act to which. in rny opinion. attenb.on shouk1 be drawn
in order to enable a proper understanding of the accounts to be reached.
K M Rafferty BA FCMA CGMA
Lurngrden. Tunworth Road. MapWurwell. Basingstoke. Hants. RG25 2LT

NOTES TO THE ACCOUNTS
for the vear ended 31st March 2024
1 Fixed Assets
Property
FUrnI￿Tr &
Equipment
Fi￿re5 &
Fitting$
Total Fixed
Cost
as at 31_03_23
6.291
11.(E9
Addibons
as at 31.03.24
4.777
6291
11,￿9
DepiecÉation
as 8131.03.23
6.291
11,088
Charge for the year
as a131.03.24
6,291
11,(
14BV as at 31.03.24
2 As a registered tharrty. exernpli￿ frDm thè Natsonal NO￿D0[￿s￿¢ rate h8s i*en received.
3 The £68.493 that is sÉUing in our Bank knnts is earmarkèd for up and o)Tning experKlitiJre
in thé next few years. The grant of £20.IXKJ t￿Ned is eamafked for the rwf Tepairs in 2024r2025.
In ftsiure we wll have to repl￿ thé current boilers WTth aiT sour(* hèat pumps or hydTO(Jen trfy"leF_
This coukl be an￿ere up to £S0,(KKI. There are other ¢x)mmitments Ihat ale highliqhted in the Ten Year Piai.
We also set aside an Loss of Business Reserve of £12,OtKI in (3se of untores88n dosLTrres by Cufrent ￿narts.