Trustees’ Annual Report for the
period From 01/04/2022
To 31/03/2023
Charity name: Ufford Community Hall
Charity registration number:
1171424
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote for the beneft of all the inhabitants of Uford and the surrounding area, the provision of facilities for recreation with the object of improving the life of all the said individuals |
| Summary of the main activities in relation to those purposes for the public beneft, in particular, the activities, projects or services identifed in the accounts. |
Para 1.17 and 1.19 |
The Hall gives a base for numerous leisure and sport activities for individuals who have need by reason of their youth, age, infrmity, disablement, fnancial hardship, or social and economic circumstances |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
Para 1.18 | The trustees have had regard to the Charity Commission’s guidance on public beneft |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 |
Contribution made by volunteers Para 1.38 other
Achievements and
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | In the year, the Hall was used by: The Sufolk Tai Chi Academy Three diferent bridge Organisations Uford Carpet Bowls Club The Parish Council Deben Young Farmers Uford Gardening Club Uford Tennis Club Mother & Baby Group A Yoga Club Various musical bands for rehearsals |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial
| Financial | ||
|---|---|---|
| Review of the charity’s fnancial position at the end of the period |
Para 1.21 | The charity received income from hall hire but also from insurance payments due to the closure of the hall as a result of an accident in the middle of the year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Adequate funding for all repairs and improvements in the foreseeable future |
| Amount of reserves held |
Para 1.22 | £25,452.61 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in defcit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Constitution of the Uford Community Hall |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nominated by Uford Parish Council |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Uford CommunityHall |
|---|---|
| Other name the charity uses |
N/A |
| Registered charity number |
1171424 |
| Charity’s principal address |
Uford Community Hall, Uford Recreation Ground, The Avenue, Uford, Woodbridge IP13 6BF |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Darren Cook | Trustee | Whole Year | ||
| Dan Lever | Trustee | Whole Year | ||
| Geoffrey Cooper | Trustee | Whole year | ||
| Patricia Edworthy | Trustee | Whole year | ||
| Vincent Smith | Trustee | From November 2022 | ||
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’sown assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type Name Address of advis er N/A
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declaratio
The trustees declare that they have approved the trustees’
report above. Signed on behalf of the charity’s trustees
VSmith Signature(s)
Vincent Neil Smith Full name(s) Position (eg Treasurer Secretary, Chair, etc)
Date 22-11-2023
I&E 2020-21
Ufford Community Hall – Income & Expenditure Report 1[st] April
Opening Balance Apr 1, 20 £8,700.43
| INCOME EXPENDITU RE Category Service Amount Category TotalIncome ### Donations Received £900.00 Grant East Sufolk Council £20,708.0 0 Hire Atkinson £175.00 Doghouse £165.00 Midnight Dynamo £100.00 Private £24.00 TaiChi £14.00 UBC £70.00 Uford SportsFC £1,020.00 UTC £46.80 ~~Utilities~~ ~~FIT~~ ~~£155.40~~ Contract Donations Fixtures & Fittings Maintenance Sundry Utilities |
INCOME EXPENDITU RE Category Service Amount Category TotalIncome ### Donations Received £900.00 Grant East Sufolk Council £20,708.0 0 Hire Atkinson £175.00 Doghouse £165.00 Midnight Dynamo £100.00 Private £24.00 TaiChi £14.00 UBC £70.00 Uford SportsFC £1,020.00 UTC £46.80 ~~Utilities~~ ~~FIT~~ ~~£155.40~~ Contract Donations Fixtures & Fittings Maintenance Sundry Utilities |
INCOME EXPENDITU RE Category Service Amount Category TotalIncome ### Donations Received £900.00 Grant East Sufolk Council £20,708.0 0 Hire Atkinson £175.00 Doghouse £165.00 Midnight Dynamo £100.00 Private £24.00 TaiChi £14.00 UBC £70.00 Uford SportsFC £1,020.00 UTC £46.80 ~~Utilities~~ ~~FIT~~ ~~£155.40~~ Contract Donations Fixtures & Fittings Maintenance Sundry Utilities |
|---|---|---|
| Received | £900.00 | |
| Grant | East Sufolk Council |
£20,708.0 0 |
| Hire | Atkinson | £175.00 |
| Doghouse | £165.00 | |
| Midnight Dynamo |
£100.00 | |
| Private | £24.00 | |
| TaiChi | £14.00 | |
| UBC |
£70.00 | |
| Uford SportsFC | £1,020.00 | |
| UTC | £46.80 | |
| ~~Utilities~~ |
Closing Balance
Page 1
I&E 2020-21
2020 - 31[st] March 2021
| Service Amount |
Service Amount |
|---|---|
| Insurance | -£691.42 |
| Given | -£1,010.00 |
| Doors & Windows | - £11,559.60 |
| Blinds | -£492.00 |
| Cleaning | -£58.90 |
| NoticeBoard | -£69.95 |
| Prowire | -£79.18 |
| Repairs | -£77.07 |
| Postage | -£0.65 |
| Electricity | -£788.00 |
| TV License | -£106.00 |
| Water | -£266.25 |
Total Expenditure ###
Mar 31, 21 £16,879.61
Page 2
Ufford Community Hall – Accounts 22-23
| INCOME | |||
|---|---|---|---|
| Category | Service | Amount 21-22Amount 23-24 | |
| Donations | £16.52 | £400.00 | |
| Grant | £20,708.00 | £0.00 | |
| Insurance | £0.00 | £15,677.32 | |
| Hire | £175.00 | ||
| £165.00 | |||
| £24.00 | |||
| £14.00 | |||
| £70.00 | |||
| £1,020.00 | |||
| £46.80 | |||
| £6,362.27 | |||
| Utilities | £155.40 | £538.60 | |
| Total Income | £22,394.72 | £22,978.19 | |
| BARCLAYS BANK | |||
| Opening balance | 26,224.47 | 4/1/2022 | |
| Closing balance | 25,452.61 | 3/31/2023 | |
| Difference | (£771.86) |
EXPENDITURE
| Category Service Amount 21-22 Amount 22-23 |
Category Service Amount 21-22 Amount 22-23 |
Category Service Amount 21-22 Amount 22-23 |
Category Service Amount 21-22 Amount 22-23 |
Category Service Amount 21-22 Amount 22-23 |
|---|---|---|---|---|
| Contract | Insurance | -£691.42 | £798.40 | |
| Donations | Given | -£1,010.00 | 0 | |
| Fixtures & Fittin | Doors & Windo | ws etc | -£11,559.60 | £8,020.80 £79.94 £4,510.00 £2,616.00 |
| Moveable items | ||||
| Carpet | ||||
| Chairs | ||||
| Maintenance | Blinds etc | -£492.00 | £0.00 | |
| Cleaning | -£58.90 | £1,139.16 £24.49 |
||
| Notice Board | -£69.95 | |||
| Prowire | -£79.18 | £0.00 | ||
| Repairs | -£77.07 | |||
| Car damage | £2,542.74 £190.00 £417.60 |
|||
| Electics | ||||
| Fire inspection | ||||
| Sundry | Postage/admin | -£0.65 | ||
| £411.00 £150.00 £240.00 £250.01 £1,523.36 £201.60 £306.38 £292.57 £36.00 |
||||
| Audit | ||||
| Calendar(book | ings) | |||
| Refunds etc | ||||
| Utilities | Electricity | -£788.00 | ||
| EV charger | ||||
| TV/music Licen | se | -£106.00 | ||
| Broadband | ||||
| Mobilephone | ||||
| Water | -£266.25 | |||