## **Trustees’ Annual Report for the** ## **period From 01/04/2022** **To 31/03/2023** ## **Charity name: Ufford Community Hall** ## **Charity registration number:** ## **1171424** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17|**To promote for the beneft**
**of all the inhabitants of**
**Uford and the surrounding**
**area, the provision of**
**facilities for recreation with**
**the object of improving the**
**life of all**
**the said individuals**| |Summary of the main
activities in relation to
those purposes for the
public beneft, in
particular, the activities,
projects or services
identifed in the
accounts.
|Para 1.17 and
1.19|**The Hall gives a base for**
**numerous leisure and sport**
**activities for individuals who**
**have**
**need by reason of their**
**youth,**
**age, infrmity, disablement,**
**fnancial hardship, or social**
**and**
**economic circumstances**| |Statement confrming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public beneft|Para 1.18|**The trustees have had regard**
**to**
**the Charity Commission’s**
**guidance on public beneft**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social
investment including
program related
investment|Para 1.38|| Contribution made by volunteers Para 1.38 other ## **Achievements and** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to
society
as a whole.|Para 1.20|**In the year, the Hall was used**
**by:**
**The Sufolk Tai Chi Academy**
**Three diferent bridge**
**Organisations**
**Uford Carpet Bowls Club**
**The Parish Council**
**Deben Young Farmers**
**Uford Gardening Club**
**Uford Tennis Club**
**Mother & Baby Group**
**A Yoga Club**
**Various musical bands for**
**rehearsals**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|| |Investment
performance against
objectives|Para 1.41|| |Other||| ## **Financial** |**Financial**||| |---|---|---| |Review of the charity’s
fnancial position at
the end of the period|Para 1.21|**The charity received income**
**from hall hire but also from**
**insurance payments due to**
**the closure of the hall as a**
**result of an accident in the**
**middle of the year.**| |Statement explaining
the policy for holding
reserves stating why
they
are held|Para 1.22|**Adequate funding for all**
**repairs and improvements in**
**the foreseeable future**| |Amount of reserves
held|Para 1.22|**£25,452.61**| |Reasons for holding
zero
reserves|Para 1.22|**N/A**| |Details of fund
materially
in defcit|Para 1.24|**N/A**| |Explanation of any
uncertainties about
the charity continuing
as a
going concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including
any social investment
policy adopted|Para 1.46|| |A description of the
principal risks facing
the charity|Para 1.46|| |Other||| ## **Structure, Governance and** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|**The Constitution of the**
**Uford Community Hall**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated**
**Organisation**
| |Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body
entitled to appoint one
or more
trustees|Para 1.25|**Nominated by Uford Parish**
**Council**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the
induction and training
of trustees|Para 1.51|| |---|---|---| |The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Uford CommunityHall| |---|---| |Other name the charity
uses|N/A| |Registered charity
number|1171424| |Charity’s principal
address|Uford Community Hall, Uford Recreation Ground,
The Avenue, Uford, Woodbridge IP13 6BF| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Ofce (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee**
**(if any)**| |---|---|---|---|---| ||Darren Cook|Trustee|Whole Year|| ||Dan Lever|Trustee|Whole Year|| ||Geoffrey Cooper|Trustee|Whole year|| ||Patricia Edworthy|Trustee|Whole year|| ||Vincent Smith|Trustee|From November 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole**
**year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf** |Description of the
assets held in this
capacity|N/A| |---|---| |Name and objects of
the charity on whose
behalf the assets are
held and how this falls
within the custodian
charity’s objects|N/A| |Details of
arrangements for
safe custody and
segregation of such
assets from the
charity’sown assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type Name Address of advis er N/A** ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** ## **N/A** ## **Declaratio** **The trustees declare that they have approved the trustees’** **report above. Signed on behalf of the charity’s trustees** VSmith **Signature(s)** Vincent Neil Smith **Full name(s) Position (eg** Treasurer **Secretary, Chair, etc)** **Date** 22-11-2023 I&E 2020-21 ## **Ufford Community Hall – Income & Expenditure Report 1[st] April** Opening Balance Apr 1, 20 £8,700.43 |**INCOME**
**EXPENDITU**
**RE**
**Category**
**Service**
**Amount**
**Category**
**TotalIncome**
**###**
Donations
Received
£900.00
Grant
East Sufolk
Council
£20,708.0
0
Hire
Atkinson
£175.00
Doghouse
£165.00
Midnight
Dynamo
£100.00
Private
£24.00
TaiChi
£14.00
UBC
£70.00
Uford SportsFC
£1,020.00
UTC
£46.80
~~Utilities~~
~~FIT~~
~~£155.40~~
Contract
Donations
Fixtures &
Fittings
Maintenance
Sundry
Utilities|**INCOME**
**EXPENDITU**
**RE**
**Category**
**Service**
**Amount**
**Category**
**TotalIncome**
**###**
Donations
Received
£900.00
Grant
East Sufolk
Council
£20,708.0
0
Hire
Atkinson
£175.00
Doghouse
£165.00
Midnight
Dynamo
£100.00
Private
£24.00
TaiChi
£14.00
UBC
£70.00
Uford SportsFC
£1,020.00
UTC
£46.80
~~Utilities~~
~~FIT~~
~~£155.40~~
Contract
Donations
Fixtures &
Fittings
Maintenance
Sundry
Utilities|**INCOME**
**EXPENDITU**
**RE**
**Category**
**Service**
**Amount**
**Category**
**TotalIncome**
**###**
Donations
Received
£900.00
Grant
East Sufolk
Council
£20,708.0
0
Hire
Atkinson
£175.00
Doghouse
£165.00
Midnight
Dynamo
£100.00
Private
£24.00
TaiChi
£14.00
UBC
£70.00
Uford SportsFC
£1,020.00
UTC
£46.80
~~Utilities~~
~~FIT~~
~~£155.40~~
Contract
Donations
Fixtures &
Fittings
Maintenance
Sundry
Utilities| |---|---|---| ||Received|£900.00| |Grant|East Sufolk
Council|£20,708.0
0| |Hire|Atkinson|£175.00| ||Doghouse|£165.00| ||Midnight
Dynamo|£100.00| ||Private|£24.00| ||TaiChi|£14.00| ||UBC
|£70.00| ||Uford SportsFC|£1,020.00| ||UTC|£46.80| |~~Utilities~~||| Closing Balance Page 1 I&E 2020-21 **2020 - 31[st] March 2021** |**Service**
**Amount**|**Service**
**Amount**| |---|---| |Insurance|-£691.42| |Given|-£1,010.00| |Doors & Windows|-
£11,559.60| |Blinds|-£492.00| |Cleaning|-£58.90| |NoticeBoard|-£69.95| |Prowire|-£79.18| |Repairs|-£77.07| |Postage|-£0.65| |Electricity|-£788.00| |TV License|-£106.00| |Water|-£266.25| ## **Total Expenditure ###** Mar 31, 21 £16,879.61 Page 2 ## **Ufford Community Hall – Accounts 22-23** |**INCOME**|||| |---|---|---|---| |**Category**|**Service**|**Amount 21-22Amount 23-24**|| |Donations||£16.52|£400.00| |Grant||£20,708.00|£0.00| |Insurance||£0.00|£15,677.32| |Hire||£175.00|| ||||| ||||| |||£165.00|| ||||| |||£24.00|| |||£14.00|| |||£70.00|| |||£1,020.00|| |||£46.80|| ||||| ||||£6,362.27| ||||| |Utilities||£155.40|£538.60| ||**Total Income**|**£22,394.72**|**£22,978.19**| |**BARCLAYS BANK**|||| |**Opening balance**|26,224.47|4/1/2022|| |**Closing balance**|25,452.61|3/31/2023|| |**Difference**|(£771.86)||| ## **EXPENDITURE** |**Category**
**Service**
**Amount 21-22 Amount 22-23**|**Category**
**Service**
**Amount 21-22 Amount 22-23**|**Category**
**Service**
**Amount 21-22 Amount 22-23**|**Category**
**Service**
**Amount 21-22 Amount 22-23**|**Category**
**Service**
**Amount 21-22 Amount 22-23**| |---|---|---|---|---| |Contract|Insurance||-£691.42|£798.40| |Donations|Given||-£1,010.00|0| |||||| |Fixtures & Fittin|Doors & Windo|ws etc|-£11,559.60|£8,020.80
£79.94
£4,510.00
£2,616.00| ||Moveable items|||| ||Carpet|||| ||Chairs|||| |Maintenance|Blinds etc||-£492.00|£0.00| ||Cleaning||-£58.90|£1,139.16
£24.49| ||Notice Board||-£69.95|| ||Prowire||-£79.18|£0.00| ||Repairs||-£77.07|| |||Car damage||£2,542.74
£190.00
£417.60| |||Electics||| ||Fire inspection|||| |Sundry|Postage/admin||-£0.65|| |||||£411.00
£150.00
£240.00
£250.01
£1,523.36
£201.60
£306.38
£292.57
£36.00| ||Audit|||| ||Calendar(book|ings)||| ||Refunds etc|||| |Utilities|Electricity||-£788.00|| ||EV charger|||| ||TV/music Licen|se|-£106.00|| ||Broadband|||| ||Mobilephone|||| ||Water||-£266.25|| ||||||